UAOnline Timeshets

Throughout 2024, 2025 and 2026, UAOnline is being updated with a new look and feel.  A new interface for entering and approving timesheets will be implemented May 2026.  

What is changing? The custom UAOnline timesheet that the University of Alaska has been using for many years will be replaced by a vendor-supported web time entry system. For all employees this will mean that the interface for entering time and leave through UAOnline will be changing in the coming months. Paper timesheets will not be accepted in place of this new process.

This change will have particular impact on employees who regularly need to change their funding source, such as those who work on different grants, or from different funding sources, that change from time period to time period. The newly enacted labor redistribution process was initiated in advance of the time sheet changes, since moving forward, funding sources will not be able to be changed from within the timesheet itself, and instead will have to be managed through labor redistributions. 

When is this happening? Due to the complexity of the project we bought a little more time, but the change will be coming this Spring. UA submitted a formal petition to Ellucian to extend the use of the current web time entry module beyond the initial deadline of December 31, 2025. With the support of President Pitney, this request has been approved, and the current module may remain in use through June 30, 2026. The approved extension allows UA Human Resources and fiscal teams additional time to prepare for a smooth, thoughtful transition to UAOnline web timesheets. 

Where do I learn more? Links to news announcements, training videos, FAQs, and resources will be added to this web page as the deadlines approach.

How can I provide feedback? To provide feedback on the UAOnline upgrade project, please complete the UAOnline Transition Feedback form.