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New Tracking of Supervisors and Timesheet Approvers in Banner
New Tracking of Supervisors and Timesheet Approvers in Banner
On October 19, 2025 (R23), the tracking of supervisors and timesheet approvers will be updated in preparation for the upgrade to the UAOnline web timesheets. To help with the transition, we will be creating new resources, including a video on how to navigate the new tools and updated FAQs. Please access these resources by clicking here. More detailed information will be provided the week of October 13, 2025.
What is changing?
Supervisor information will be automatically updated in Banner for the majority of employees.
FYI access will no longer be available in UAOnline; however, two new tools that can help with monitoring and reporting have been developed based off of FYI feedback and will be introduced later in October.
HR Coordinators will have a new tool to update supervisor and timesheet approver information, as well as identify timesheet approver problems that might pop up.
For those who run queries or do reporting, the location of the supervisor and timesheet approver fields will be changing.
What remains the same?
Timesheet approvers may continue to set up proxies so timesheets can be approved if the regular approver is not available.
Timesheet entry and approval process is not changing.
Where do I get more information? For the latest initiative news, training videos, FAQs, and resources, visit the UAOnline Upgrade website.
How can I provide feedback? To provide feedback on the UAOnline upgrade project, please complete the UAOnline Transition Feedback form.
FAQ - Supervisor and Timesheet Approver
FAQ - Supervisor and Timesheet Approver
How can I review the web timesheets to make sure that the correct earnings codes and funding are being used?
How can I review the web timesheets to make sure that the correct earnings codes and funding are being used?
There are two Banner reports you can use to check the earnings code and funding used, as well as the status of timesheets. Use PHR2TDN to see a copy of the actual timesheet, including timesheet approval routing information. Use PHR2TSF to get a report that can be opened in Excel that has the funding, grant number, grant name, and fund expenditure end date for each employee in a particular TKL.
How can I find the proxies for a timesheet approver?
How can I find the proxies for a timesheet approver?
Use PHR2TDN report in Banner to see a copy of the actual timesheet, including timesheet approvers and their proxies.
What tables and fields do I use in my query to identify the supervisor or Timesheet approver?
What tables and fields do I use in my query to identify the supervisor or Timesheet approver?
You can find the criteria to use for updating your queries in this Knowledge Base Article. This article also includes sample SQL.
How can I determine the timesheet status so I can remind employees to submit timesheets or approvers to approve timesheets?
How can I determine the timesheet status so I can remind employees to submit timesheets or approvers to approve timesheets?
There are two Banner reports you can use to check the status of timesheets as well as the earnings code and funding used. Use PHR2TDN to see a copy of the actual timesheet, including timesheet approval routing information. Changing the “Time Sheet Status” value in PHR2TDN allows you to filter which timesheet status you see. Use PHR2TSF to get a report that can be opened in Excel. PHR2TSF can also be queried using a particular timesheet status.
How often can I run the report?
How often can I run the report?
You can run the report as frequently as you like for any pay year and run. Since you are running this report in Banner, whenever there is a change (i.e., an employee has submitted a timesheet), the next time you run the report, it will show the most recent information.
How old is the data that populated the report?
How old is the data that populated the report?
The report shows you the live data at the time that the report is generated.
Those who have the security class of QHR_PPA_C have access to both reports. Be aware that this security class allows access to all job and paycheck information for all employees. If a PI should have access to all job and paycheck information, then they can request this security access through the university security coordinator.
Presentations and Training Videos
Presentations and Training Videos
Supervisor Q&A
Supervisor Q&A
Information on new timesheet processes for Supervisors
Download Q&A Presentation
Video: Supervisor Q&A
Video: Supervisor Q&A
Watch a recording of the supervisor timesheet changes Q&A session.
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