Application and admission process

STEp-BY-STEP INSTRUCTIONS FOR PARENTS

IMPORTANT NOTE: Official invites are not sent until approximately 120 days prior to your PVT and they are sent to your Racer. If your Racer chooses to invite you, they submit your name and email address to us and we will send you an official invite with a link to the application for your specific trip. YOU CANNOT APPLY PRIOR TO RECEIVING THE OFFICIAL INVITE AND LINK.

Overview of the invitation process

Once the tentative location and dates for the Parent Vision Trip are established, the Racers will be notified and encouraged to share the information with their parents. While it is rare that we have to make a big change after this announcement, dates and location of the PVT are tentative until the official invitations go out.

Approximately 4 months before the trip, the Racers will receive an email giving them the opportunity to invite their parents. Once they submit the name and email address, the parent will receive an invitation with information and must follow the link in the email to apply for the trip.

SUBMITTING YOUR Application

The link in the invitation will walk you through getting to the application. Each parent must submit an application and you each must have your own email address Our trips are set up through the Service Reef platform so you will be asked to create a Service Reef account. Be sure you make a note of your user name and password.

You'll submit an application fee with the application. Your application will be reviewed within a few days of submission (usually within 1-2 days) and, assuming everything looks good you'll receive an acceptance letter.

In the acceptance letter you'll be asked for pay your deposit for the trip (different from the application fee).

Once we have 15 committed parents - i.e., they have paid their deposit - we will "greenlight" the trip and you'll be free to book flights (you'll get arrival and departure parameters in the greenlight email).

Necessary tasks, available resources

Your trip profile will include several resources as well as a list of tasks that need to be done in preparation for the trip. The section below (Navigating Your PVT Account) will help you find what you need.

The two primary sources of important information for PVT is this PVT Portal and your PVT Account.

NAVIGATING YOUR PVT ACCOUNT

(consider bookmarking your Dashboard and Trip pages)

(for a printable version of this Navigating Your PVT Account section, click here)

FINDING YOUR DASHBOARD

Log in at adventuresinmissions.servicereef.com
You will have set your Username and Password when you set up your account and applied for the trip.
When you sign in you will see one of the following screens:

If you see this top one, click on My Dashboard at the top of the page.

If you don’t see the option to click on the trip name, it is possible you accidentally created two different accounts. (It appears easy to do that.) Log out (under the down arrow by your name). Then try to log back in but have the page send a forgotten password link to your email. It will list all your accounts so you can choose the one you had created earlier.

NAVIGATING YOUR DASHBOARD

Fundraising - You’ll see your fundraising total and the link to your fundraising page in the section under the trip name. This is the primary thing you will use this dashboard page for (other than getting to your personalized trip page).
Your Tasks - These are tasks that you need to complete prior to the trip. By clicking on the blue text on the task line you’ll get a fuller description of the task and you will be able to check it off when completed. HOWEVER, this is not the easiest place to access your tasks.

GETTING TO YOUR TRIP PAGE (TASKS, RESOURCES and MORE)

Click on the trip name on your Dashboard. This will take you to a page that looks like this:

If you need to go back to the page you saw from the invitation link, click on “View Opportunity Page” link under Opportunity Details. But you shouldn’t need to do that.
This page (the one in the screen shot above) is where you can more easily see your tasks and the description. For most tasks, you must manually check off a task when it is completed - it does not automatically get checked off.
- For instance, once you’ve paid your deposit, check it off. Once you’ve decided whether or not to fundraise, check off that task - it does not matter if your answer is yes or no. The point of the task is to make sure you know you have that option.
- The exception is when the task includes a form to be filled out or a document to be uploaded (e.g. travel plans, insurance card). In those cases it does automatically check off when completed.
- If you are having problems (including things such as uploading a copy of your insurance card), check two things:
  - Make sure you are actually signed in. It Is possible for it to appear that you are signed in (because you can see the page) but you actually are not signed in.
  - It is possible you accidentally created two accounts and you are in the wrong one. Have the page email you a forgotten password link. It will list all your accounts and you can choose the one you created earlier.

Below tasks you will see:

Resources - I will use this to make certain things more easily accessible to you. Things will be added to this throughout the process. To start with it includes a link to the PVT Portal, an important source of information. It will also eventually include a link to the GroupMe group (important for you to join, a copy of the greenlight email once it is sent, other key communication, etc.
Application - In case you want to look at your application answers. However, there is no way to edit applications. (Updating your profile through the link in the banner along the left hand side only updates your Service Reef profile, not your application information.)
Milestones - The payment deadlines are found here.

P V T E M E R G E N C Y N U M B E R : 877.356.9266

A D M I S S I O N S A D V I S O R : 770.744.4542

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