Complete using the following timelines:

• Local (w/in LA) = 3 calendar weeks in advance

• Out of Area (out of LA but w/in CA) = 6 calendar weeks in advance

• Out of State/Country = 2 months in advance.

If using ASB Funds, verify available funds with Activities Bookkeeper.

When approved and estimated costs are provided, SUBMIT P.O. REQUESTS in order to encumber funds - do this BEFORE you are invoiced (i.e. - transportation bills)

Complete ALL required forms

ASB Paperwork

• Collect any/all monies from involved groups PRIOR to the field trip

• ALWAYS issue a receipt (or student signed Activity Group Receipt) for collected monies

• Establish timelines to ensure that all monies are collected for payment to venue, transportation, etc.

Work with the school nurse at least 2 weeks minimum prior.

**For overnight trips, notify the nurse 4 weeks prior to the trip.

Day of trip – See School Nurse to coordinate medication pick up (directions regarding doctors orders and medications needed: epi-pens, inhalers, etc.)

Upon return to school, return medications to the school nurse:

• The day of if returning prior to the end of school day

• Return to the nurse the next school day if returning in the evening, Friday night or a weekend day.

• Ensure attendance is taken prior to students leaving campus.

• Provide a copy of this attendance list the attendance office before leaving the school.

• Advisers/coaches CANNOT authorize or grant permission for students to ride with another student’s parents to school related activities and events.

• Keep copies of permission slips &  Medical Release/Liabilities forms with you at all times during the trip.

• Be sure there is a CERTIFICATED staff member present during the trip at all times.