General Policies

A.    Definition of a Scroll 

A scroll is an optional commemoration of the actions of the Crown or Coronet in bestowing an award. In some cases, scrolls may, but are not required to, document the results of the heraldic registration process.

B.    Scroll Production

Arranging for a scroll

Scrolls are produced by arrangement between two parties. These parties may include:

a.  the Royalty wanting to bestow a scroll when an award is granted in an arrangement and a scribe (or scribal corps).

b. the award recipient making an arrangement and a scribe.

c.   an individual or group wishing to gift a scroll to a recipient making an arrangement and a scribe.

d.  a volunteer scribe at their instigation in arrangement and the award recipient.

Finding a scribe 

Scribes available for assignments may be found here or by contacting the local Company Warden here. 

Buyer beware 

Scribes are independent operators and do not have any authority to contract for or incur any liability or obligation on behalf of the SCA or any of their agents. The party arranging the production of a scroll shall make a reasonable inspection of and agree to a scribe’s skill level, scroll content, and final scroll upon purchase. The arranging party should assume that the scroll will be delivered "as is".

Payment for services 

The arrangement for scroll production between parties may include money or barter in exchange for a scribe’s services.

Dispute resolution

In the event of a dispute, the parties shall attempt to resolve it among themselves. The Company accepts no liability or obligation for introductions.

C.    Suggested Content & Design

Signatures and Seals

Royalty Seal - This seal certifies the royal signatures are genuine.

Herald Seal - This seal is only included on scrolls with arms. It certifies that all information contained in the document is accurate and correct (names, realm, award bestowed, dates, and armory. 

Signatures and seals are optional elements (no longer required) that the party arranging the production of a scroll and the scribe should agree on. When signatures and/or seals are desired, the responsible parties are:

a.  Granting Royalty – Royalty arranging for a scroll to be produced is responsible for arranging for seals and a Herald signature, as appropriate.  

b.  Award recipient – Recipients arranging for a scroll to be produced are responsible for obtaining signatures and/or seals with the Royalty and/or Heralds. Arrangements may be performed personally or as part of an arrangement with the assigned scribe.

c.   Individual or group – Recipients arranging for a scroll to be produced are responsible for obtaining signatures and/or seals with the Royalty and/or Heralds. Arrangements may be performed personally with guidance from a local Company of Scriveners and Limners Warden, or as part of an arrangement with the assigned scribe.

d.  Scribe – Scribes volunteering to produce a scroll will work with the recipient to arrange for obtaining signatures and/or seals with the Royalty and/or Heralds, or recipients may make their own arrangements with guidance from a local Company of Scriveners and Limners Warden.

All Other Content 

a. All Scrolls

When royalty signatures are planned, include space for:

• • A 2” round Royal seal. Royalty seals confirm that the royal signatures are genuine. 

  • Granting Royalty signatures 

On the back of the scroll, find a place that will not show once it is framed (i.e., behind the seals, in tiny font behind a painted bar, etc.), and print:

• Illuminator's name/s,

• Calligrapher's name/s,

• Your location (local group or scriptorium name and Kingdom, i.e., Wolfscairn Shire, West Kingdom or Northbay Scribal, West Kingdom),

•  The scroll’s art and calligraphy style names, if known (Gothic & Blackletter, White Vine & Gothic, Celtic & Uncial, etc.).

• The design origin (WK Charter Library) or inspiration (if using independent art),

• The year the scroll was created.

b.  Scrolls without Arms 

West Kingdom scrolls no longer require specific content to be included; however, the Royalty signing a scroll may. Scribes are encouraged to work with the Royalty before a scroll’s production to ensure the Royalty will sign the finished product. As a guideline, include the following information:

1.    Name of the recipient,

   • Insert “Our subject known as” or similar in front of the recipient’s name for unregistered names or subjects that request a spelling other than what was registered.

2.  Names of the granting Royalty,

3.   Realm of the granting Royalty,

4.   Name of the award given,

5.  Date of the award.

c.    Scrolls with Arms 

This is a summary. For full details, look here for the Herald's requirements for signing/sealing scrolls.

When the recipient's emblazoned and blazoned arms are planned,  scribes are encouraged to contact the appropriate Herald* to arrange for confirmation that everything is accurate and correct from the West Kingdom College of Heralds and ensure that the final product will be acceptable for signature.

All of the above content is required in addition to the following items:

1.  The registered blazon and emblazon;

2.  Space for a Herald’s signature; and

3.  Space for a 1.5" Herald’s seal. 

NOTE: The Herald does not sign or seal scrolls without complete armory (registered name, blazon, and emblazon). "Our subject known as..." does not qualify to be signed and sealed by the herald.

d.    Suggested Scroll Text

See Suggested Scroll Texts for details.