On the back of the scroll, find a place that will not show once it is framed (i.e., behind the seals, in tiny font behind a painted bar, etc.), and print:

Your name
Your location (local group or scriptorium name and Kingdom, i.e. Wolfscairn Shire, West Kingdom or Northbay Scribal, West Kingdom)
The scroll’s art and calligraphy style names, if known (Gothic & Gothic/Blackletter, White Vine & Gothic/Blackletter, Celtic & uncial, etc.).
The design origin (WK Charter Library) or inspiration (if using independent art).
The year the scroll was created.

For blank charters

Leave the spaces for names, armory, and dates blank.

For assigned scrolls without armory

Armory is not required on scrolls, and in the case of on-demand scribal corps scroll creation, may be excluded due to delivery time constraints.

Work with your scribal corps coordinator to gather all of the required details:

Within the text box, include

Names of the granting Royalty
Realm of the granting Royalty
Name of the recipient, (insert “Our subject known as” or similar in front of the recipient’s name for unregistered names or subjects that request another spelling than what was registered).
Name of the award given.
Date the award is being given.

For assigned scrolls with armory

The Vesper Herald's signature and seal certify that all information contained in the document is accurate and correct. To ensure your scroll is eligible for signature and seal from the herald, include the recipient's complete armory (registered name, blazon, and emblazon). "Our subject known as..." does not qualify to be signed and sealed by the herald.

Work with your scribal corps coordinator to include all of the elements from the "scrolls without armory" section, AND

At the bottom of the page, include

Space for a 1 1/5” round Herald’s seal. Herald seals confirm that the heralds have validated the accuracy of the recipient’s armory, Royalty names and realm, and the award name and date.
Space for the Herald’s signature. Herald seals confirm that the heralds have validated.
NOTE: The Herald does not sign or seal scrolls without complete armory (registered name, blazon, and emblazon). "Our subject known as..." does not qualify to be signed and sealed by the herald.

Within the text box, include

Armory of the recipient: The precise registered recipient name and emblazon (the official words describing the registered arms).

Within the illumination frame, include

The precise registered blazon (the picture of the registered arms).

Glossary

Terms related to this program.

Framework: a standardized guide for pairing complimentary art and award text Templates, including space for arms, seals, and signatures.
Template: art or award text designed to fit within a specific Framework to create a charter or scroll.
Scroll Charter: hand-crafted, medieval style scroll document that commemorates an award given out in court. Charters are completed at the request of the Sovereigns by Their scribal corps using Framework elements and required scroll attributes. These may be created using the WK Scribal Library Templates or an artist’s own design and calligraphy.
- Blank: partially completed scroll, either painted without any text, or with blank spaces for names, armory, and dates.
- Completed: a personalized charter, ready to be signed and sealed for presentation in court.

Those are odd names for the templates

We use a file naming convention to describe the contents of each file and its relationship to other files. File naming conventions help us stay organized and quickly identify our files. While our library is small, this shouldn't be a significant issue; however, establishing a file naming convention now will help us build and expand the template repository for the future. The following file naming convention is being used:

Framework.Initial letter.Art, Text, or Mix.Matching Template.Name.Number

Examples:

SCRIBAL CORPS MEMBERS: Before using these charters, please consult with your scribal corps coordinator to prevent conflicts with other ongoing work.

All instructions presented here assume the reader is a member of the West Kingdom Royal Scribal Corps. This is not meant to exclude other artists from using the materials.

The works housed in this library have been shared under terms that allow their free use within the Society for Creative Anachronism (SCA). Permission is granted for use by all SCA artists, patrons, cognoscenti, and scribal-curious to copy, trace, modify, combine, and otherwise use any of these elements to create scrolls or any other non-commercial purposes related to the SCA, for free, without requesting individual permission to do so. No attribution is required for artistic use of these elements within the SCA, so you may use these charters and related documents without a need to credit the original artists (although that is always welcome).

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