Embedding Media into Your Site

Manage files with the Attachment Manager

In the Attachment manager in your site settings, you will see attachments from any file cabinet page within your site, in addition to attachments added to individual pages, or images uploaded to place on a page.

One of the benefits of using the attachment manager in Google Sites is the ability to revert to a previous version of the file - even if you had already replaced it.

Within the Attachment manager you can:

1. Rename files
2. Replace files
3. Move files
4. Upload new files
5. Delete files
6. View revisions to a file, including who last modified the file and the previous versions of the file.

First, to access the attachment manager and make changes to the files you (or others with editing access to your site) have uploaded, follow these steps:

1. In your site, make sure you are not editing a page (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
2. Click the More button.
3. Select Manage site from the drop down menu.
4. In the left side bar select Attachments.

1. Here you can choose one or more files to modify by clicking the checkbox next to the file name.

Each file shows the name, the location of the file on your site, the file size, the last person to modify the file, and a link to the revisions.

Replace or rename files with the Attachment Manager

Once you have uploaded a file to your file cabinet, or attached a file or image to a page in your site, you can use the Attachment manager in your site settings to rename or replace the file.

Replacing files can be useful if a file is outdated, but you do not want to have several versions of a file that could potentially confuse a visitor.

To rename a file while in the Attachment manager:

1. Click the checkbox next to the file name.
2. Click the Rename button.
3. Enter the new file name.
4. Click Rename.

Please note: You can only rename one file at a time.

To replace a file while in the Attachment manager:

1. Click the checkbox next to the file name.
2. Click the Replace button.
3. Click the Choose file button and browse for the new file on your computer.
4. Click Replace.

Please note: You can only replace one file at a time.

Move or upload files with the Attachment Manager

Once you have uploaded a file to a file cabinet, you can move that file to a different cabinet or have it appear as a file on a different page within your site using the Attachment manager.

You can also upload a file directly into a file cabinet or to a page within your site using the Attachment manager.

To move files to a different page within your site while in the Attachment manager:

1. Click the checkbox next to the file name(s) – you may select more than one file to move.
2. Please note: All files will be moved to the new location, even if they started out in different locations
3. Click the Move button.
4. Select the new location for the files:

'My Changes' will have a list of pages that you have recently modified.

'Recent Site Activity' will have a list of pages that anyone on your site has recently modified.

'Sitemap' will have a full list of all the pages within your site. If you did not see the desired page on 'My Changes' or 'Recent Site Activity', it will appear in 'Sitemap.'

1. Once you have selected the new location, click the Move button.

Please note: You can move multiple files at one time.

To upload a new file while in the Attachment manager:

1. Click the Upload button.
2. Click the Choose file button and browse for the new file on your computer.
3. If you would like the file to appear or be associated with the top level of your site, select Upload attachment to / (top level).
4. If you would like the file to appear or be associated with a different page in your site, select Select a different location.

You can choose the new location from one of three page tabs - 'My Changes', 'Recent Site Activity', or 'Sitemap'

'My Changes' will have a list of pages that you have recently modified.

'Recent Site Activity' will have a list of pages that anyone on your site has recently modified.

'Sitemap' will have a full list of all the pages within your site. If you did not see the desired page on 'My Changes' or 'Recent Site Activity', it will appear in 'Sitemap.'

1. Click Upload.

Please note: You can only upload one file at a time.

Delete or recover files with the Attachment Manager

To delete files from your site while in the Attachment manager:

1. Click the checkbox next to the file name(s) – you may select more than one file to move.
2. Please note: All files will be deleted, even if they are located in different pages within the site
3. Click the Delete button.

Please note: You can delete multiple files at one time.

If you accidentally deleted a file from your site, you can recover the file using the revision history feature in Google Sites.

To recover a deleted file, follow these steps:

1. In your site, make sure you are not editing a page (if you see the Save and Cancel button, you are in editing mode). If in editing mode, click Save or Cancel to exit.
2. Click the More and then Manage Site.
3. In the left side bar under 'Site content' select Recent site activity.

2. Look for the item that describes the deleted file, e.g. <user name> deleted attachment <attachment name> from <page in your site>.

2. Click the file name link.
3. You will now be taken to a page that says the page has been deleted.

2. To recover the file, click the Recover page. button