On & Off Campus Events with Alcohol

On-Campus Events with Alcohol

No student organization is allowed to host or sponsor an event with alcohol on campus unless the organization has liquor liability insurance.

For student organizations wishing to host or co-sponsor an event with alcohol on campus, please review and complete the following additional requirements:

  1. Register the event in 1850 following all requirements listed in the "Registering an Event" section of this guide.

  2. Catering Services is the sole third party vendor for organizations wanting to host an event on campus with alcohol.

  3. On campus events with alcohol can only take place in Kennedy Union.

  4. Additional requirements may be set forth by the Center for Student Involvement.

Off-Campus Events with Alcohol

For student organizations wishing to host or co-sponsor an event with alcohol off campus, please review and complete the following additional requirements:

  1. An organization must rent a room, area, or venue closed to the public during your event.

    • A “Third Party Vendor Agreement” must be submitted at least one week prior to the event. This form signifies that the business/venue management and staff will abide by all local, state, and federal regulations when hosting a student organization event with alcohol. This form can be submitted either electronically (through 1850) or by paper.

    • Security must be present during the event to ensure the event is private (closed to the public) and that all participants are abiding by proper state and federal alcohol-related regulations. Please contact the venue for their preferred/required security needs.

      • If the venue does not require or have a preferred vendor for security, please contact CSI for assistance.

  2. Confirmation of Third-Party Transportation must be provided. An uploaded email confirmation, electronic receipt, etc. is required.

    • Remember, students cannot sign contracts!

  3. A rental agreement is considered a contract, and students cannot sign contracts on behalf of the University of Dayton and/or a Recognized Student Organization. Please submit all contracts to CSI at LEAST THREE WEEKS prior to the event for review and signature.