Embedded Files
ABOVE: Summer Pre-K students at EOP working on an art project in the first picture and ANV campers to the right and above.
Instructions for turning in Summer Program Documents
1. Please complete the Program planning tool and budget in Quip. {Do not upload a new document. Use the templates prepared for you.
Summer Program Planning Tool 2024 (Due March 13, 2026)
Budget Template (to find the budget in an excel template that automatically calculates, download this document and save it to your computer to update) (Due March 13, 2026)
Civic Center Permits (April 15, 2026)
Nutrition Survey (6-hour Stand-Alone programs only. Not for A+B sites- principals will complete this survey.)(Due April 15, 2026
Program Calendar (Sample document; feel free to use your own calendar template. (Due May 17, 2026)
Program Schedule (Sample document; please include your hours, including your grade levels and shift breaks for any staff. (Due May 17, 2026)
Summer Field Trip Schedule (Due May 17, 2026)
Summer Staff Directory (Due May 17, 2026)
Safety Plan ( (Due May 8, 2026)
Summer Safety Drill Report (Due June 12, 2026)
Summer Collaboration Tracker (Ongoing tracking through the Fall)
2. For each agency-level document listed below, complete one each for your entire agency, and be sure to include your agency name in the file name.
TB Clearance/Fingerprint Letter ( March 15, 2026)
Statement of Qualifications (Due March 15, 2026)
Certificate of Insurance (Due March 15, 2026) See below
Register OR update your organization’s information in the Community Partner Platform, our database of OUSD partners. For instructions on how to complete this, please click here. (Due March 17, 2026)
Agency Signatory and Contact Survey ONLY ONE ENTRY PER AGENCY (Due March 17, 2026)
Invoicing and Staff Qualifications Form (Due May 17, 2024)
3. To submit documents, use Quip. You can visit this page to track submissions. When members of the Expanded Learning Team are reviewing your program documents we will use this checklist. Please feel free to use this as an agency as you are preparing your documentation.
To track your agency's document submission record... Click here.
Administrative Actions To Ensure Proper Meal Ordering (Full Memo Here)
Nutrition Services will provide packaged breakfasts and lunches to all enrolled in-person Summer School Programming students (preschool - young adult). Packaged snacks (preschool) and suppers (TK-8) will also be provided to all students in the TK- 8th grade Summer Program that goes until 5:30 PM. Suppers will not be provided to students in programs that end at 3:00 PM.
Step 1: (Please complete this by Friday May 6th): Complete the OUSD Free Summer Meals Form for each Summer School Program at your site to order the initial number of meals you need each day. If your numbers change over the summer program, then you can go to step 2.
Step 2: Please complete the OUSD Summer Schools Change Form when and if you need to make any changes to the number of meals being provided to your site.
Step 3: Students going on field trips should pick up their meals from the cafeteria before departure. Please ensure your assigned staff person or Nutrition Services employee uses the appropriate meal count form to check off the number of breakfasts or lunches taken on the field trip. Please put all field trip dates in the field trip question at the end of the OUSD Free Summer Meals Form.
Insurance Requirements
Insurance Requirements
The Certificate Holder's address is:
Oakland Unified School District
Attention: Risk Management, 1011 Union Street, Suite 987, Oakland, CA 94607
Please remember, on the Certificate of Insurance (ACORD 25 Form), the agency or organization must provide the following:
Commercial General Liability Insurance, Worker's Compensation Liability Insurance & either one of these two types of coverage are acceptable - It should be on an ACORD Sheet (with Policy Endorsement)
A) Improper Sexual Conduct & Physical Abuse Liability or B) Sexual Abuse & Molestation.
It should have minimum policy limits of $1MM per occurrence and $2MM aggregate minimum;
OUSD must be listed as an additional insured either in the Description section of the form or on a separate Endorsement Page
Questions? Call Priscilla Parchia at 510-853-3901 or email her at priscilla.parchia@ousd.org
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