Leave Module Setup, Annual Leave tab
假期模組設定，年假分頁

Leave Module Setup in under System Manager ⇒  HRPro Setup, Leave Module Setup.

位於［系統管理員］(System Manager) → ［HRPro 設定］(HRPro Setup) → ［假期模組設定］(Leave Module Setup)

Annual Leave Balance 年假結餘

Basis for validating Annual Leave Balance: the options are either Eligible Balance or Actual Balance. However, the setting "Basis for validating Annual Leave Balance" in Leave Entitlement Class will override this preference.

年假餘額驗證基準: 選項為「合資格餘額」或「實際餘額」。然而，「休假權益類別」中的「年假餘額驗證基準」設定將會覆蓋此偏好設定。

Annual Leave Entitlement 年假權益

First Year Annual Leave Entitlement round up to integer (for Entitled and Released at Calendar Year)(Recommend Yes): This is used to determine how the annual leave entitlement for the first year is calculated. When this option is enabled, the system rounds up the calculated leave entitlement to the nearest integer. For example, if the prorated leave entitlement for the first year is calculated to be 12.75 days, it will be rounded up to 13 days. This ensures that employees receive a whole number of leave days. See Why "First Year AL Entitlement round up to integer"?

First Year Annual Leave Entitlement round up to integer (for Entitled at Anniversary Year, Released at Calendar Year)(Recommend Yes): This is for the Annual Leave Entitlement set to Entitled at Anniversary Year, Released at Calendar Year.

Annual Leave Future Balance Consider Future Entitlement: Recommended turned on. For detailed usage, refer to 'How HRPro calculates Annual Leave Actual Future Balance?'."

Annual Leave Applicable Actual Balance excludes the first 3 months’ entitlement each year (applies only to "Final Payment neglected first 3 months Actual Annual Leave Entitlement every year" option is enabled): This ensures compliance with Hong Kong Employment Ordinance rules for final leave payments upon termination. It excludes the first 3 months of annual leave entitlement per year from calculations, preventing overpayment of pro-rated leave for the initial period. It does not impact regular leave accrual or balance inquiries—only applies during employee offboarding for accurate final payouts.

第一年享有的年假將化為整數 (只適用於按歷年釋放計算方法)(建議 是): 此設定用於決定首年年假權益的計算方式。啟用此選項時，系統會將計算出的年假權益向上取整至最近整數。例如，若首年按比例計算的年假權益為 12.75 天，將向上取整至 13 天。此舉確保員工獲得整數天數的假期。詳見［為何「首年年假權益向上取整至整數」？

第一年享有的年假將化為整數 (只適用於年假權益按週年年度計算，於曆年年度發放計算方法)(建議 是):  此設定適用於年假權益設定為「享有在週年日期年，發放在月曆年」的狀況。

年假未來結餘考慮未來可享有的年假: 建議啟用。詳細使用說明請參閱「HRPro 如何計算年假實際未來餘額」。

每年年假可申請實際結餘不包括首三個月的年假權益（只適用於「最後工資不計算每年首三個月可享有的年假日數」選項啟用時的情況）: 此設定確保計算年假最終付款薪酬時，會依香港勞工處規定排除每年首 3 個月的年假權益（即不計入應得假期），以符合僱傭條例第 4 章的終止僱傭合約年假薪酬計算規則。它不影響日常年假權益累積或餘額顯示，僅針對離職結算使用，避免過多支付首季假期薪酬。

Final Payment 最後工資

Add Annual Leave Balance for Final Payment (Recommend Yes): It is used to determine whether the employee's accrued annual leave balance should be included in their final paycheck. When this option is enabled, any unused annual leave that the employee has accumulated will be monetarily compensated in their final payment. This ensures that employees are paid for any leave they have earned but not taken before their departure.

Add Additional Annual Leave Balance for Final Payment: It is used to determine whether the employee's accrued additional annual leave balance should be included in their final payment.

Annual Leave Days round up to an integer for Final Payment (Recommend No): When it is turned on, Annual Leave days on the Final Payment Payroll Batch are rounded up to an integer.  If it is turned off, Annual Leave days on the Final Payment Payroll Batch is rounded to the Leave Day Decimal Place defined in Leave Module Setup, General Tab. 

Final Payment neglected first 3 months Actual Annual Leave Entitlement every year: See What is "Final Payment neglected first 3 months Actual Annual Leave Entitlement every year"?

Final Payment neglected first 3 months Actual Annual Leave Entitlement for the first year only: See What is "Final Payment neglected first 3 months Actual Annual Leave Entitlement every year"?

最後工資自動把年假結餘薪酬計算在內 (建議 是):  用於決定員工累積的年假餘額是否應納入其最終薪酬支票。啟用此選項時，員工累積但未使用的年假將在最後工資中以貨幣形式補償。此舉確保員工獲得其已賺取但未休取的假期薪酬。

添加附加年休假結餘為最後工資: 用於決定員工累積的額外年假餘額是否應納入其最後工資。

最後工資把年假天化為整數（建議：否）：啟用時，最後工資批次中的年假天數會向上取整至整數。若關閉，則按［假期模組設定，一般分頁］(Leave Module Setup, General Tab) 中定義的假期天數小數位數進行四捨五入。

最後工資不計算每年首三個月可享有的年假日數: 詳見［什麼是「最後工資忽略每年首 3 個月實際年假權益」？］

最後工資不計算第一年首三個月可享有的年假日數: 詳見［什麼是「最後工資忽略每年首 3 個月實際年假權益」？］

Additional Annual Leave Entitlement 額外年假權益

The options for Additional Annual Leave Entitlement are similar to those for Annual Leave Entitlement. For more details, refer to the Annual Leave Entitlement panel.

額外年假權益的選項與年假權益相同。詳細說明請參閱年假權益面板。

Annual Leave Forfeiture / Additional Annual Leave Forfeiture 年休假沒收/ 附加年休假沒收

These Leave Forfeiture Options are for the sections Annual Leave Forfeiture and Additional Annual Leave Forfeiture:

• Leave Forfeiture allows "Forfeit Actual Balance": Enables the Forfeit Actual Balance button in both Annual Leave Forfeiture sections.

• Leave Forfeiture allows "Forfeit Actual Balance Brought Forward":  Shows the Forfeit Actual Balance Brought Forward button in these sections.

• Leave Forfeiture allows "Forfeit Actual Balance Brought Forward (Remaining)": Activates the Forfeit Actual Balance Brought Forward (Remaining) button in these sections.

• Leave Forfeiture allows "Forfeit Eligible Balance Brought Forward":  Displays the Forfeit Balance Brought Forward button in these sections.

這些假期沒收選項適用於［年假沒收］(Annual Leave Forfeiture) 及［額外年假沒收］(Additional Annual Leave Forfeiture) 兩部分：

• 假期沒收允許「沒收實際餘額」：在年假沒收部分啟用「沒收實際餘額」按鈕。

• 假期沒收允許「沒收結轉實際餘額」：在這些部分顯示「沒收結轉實際餘額」按鈕。

• 假期沒收允許「沒收結轉實際餘額（剩餘）」：在這些部分啟用「沒收結轉實際餘額（剩餘）」按鈕。

• 假期沒收允許「沒收結轉合資格餘額」：在這些部分顯示「沒收結轉餘額」按鈕。

Auto Annual Leave Forfeiture 自動沒收年假

This setting controls whether the system automatically forfeits expired or ineligible annual leave balances, typically at year-end or upon employee termination. When enabled, it processes leave carryovers and clearances based on Leave Module rules, eliminating manual intervention.

Enable First and Second Auto Annual Leave Forfeiture: When either the "Enable first Auto Annual Leave Forfeiture" or "Enable second Auto Annual Leave Forfeiture" feature is enabled, HRPro checks the current Balance Brought Forward (Remaining)* whenever users log in to HRPro or the Employee Portal.

Retain Days Options:

• Last Year's Entitlement x 2

• Last Year's Entitlement ÷ 2

• Last Year's Entitlement

• 1 to 60 days

If the balance* minus the Retain Days is positive, a negative adjustment will be created as of the Last Release Year End Date to make the balance zero (or to the value specified in Retain Days).

Grace Period (days): If defined, the system will wait until the Last Release Year End Date plus the grace period before checking the balance. The grace period is the amount of time before forfeiture occurs, with a maximum value of 254 days.

Generally, if an employee does not use all their annual leave within the given grace period, they will forfeit the unused days. However, if the employee has Retain Days, they can carry over some of their unused leave to the next year. The number of Retain Days determines how many days of unused annual leave can be carried over.

You can enable both the first and second forfeiture to occur twice per year (e.g., leave 5 days as carry forward and forfeit the remaining after 3 months).

To define multiple policies for Auto Annual Leave Forfeiture, you can set up Auto Annual Leave Forfeiture in the Leave Entitlement Class for different Employee Classes.

Balance Brought Forward (Remaining): The current leave year brought forward - current year taken

此設定控制系統是否自動沒收過期或不符合資格的年假餘額，通常在年底或員工離職時執行。啟用後，系統會依據假期模組規則處理假期結轉與清除，無需手動干預。

啟用第一次及第二次自動年假沒收：當啟用「啟用第一次自動年假沒收」或「啟用第二次自動年假沒收」功能時，HRPro 會在用戶登入 HRPro 或員工入口網站時檢查當前結轉餘額（剩餘）*。

保留天數選項：

• 去年權益 × 2

• 去年權益 ÷ 2

• 去年權益

• 1 至 60 天

若餘額* 減去保留天數為正數，系統會以最後發放年終日期為基準建立負調整，使餘額歸零（或保留指定保留天數值）。

寬限期（天）：若設定，系統會等到最後發放年終日期加上寬限期後才檢查餘額。寬限期為沒收發生前的等待時間，最大值為 254 天。

一般而言，若員工未在寬限期內用盡年假，將沒收未用天數。但若有保留天數，可結轉部分未用假期至下一年。保留天數決定可結轉的未用年假天數。

您可同時啟用第一次及第二次沒收，讓每年執行兩次（例如保留 5 天結轉，3 個月後沒收其餘）。

欲為自動年假沒收設定多項政策，可在［假期權益類別］([Leave Entitlement Class] 為不同員工類別設定。

結轉餘額（剩餘）:  當前假期年結轉 - 本年已用

Auto Additional Annual Leave Forfeiture 自動額外年假沒收

Auto Additional Annual Leave Forfeiture is for the Additional Annual Leave, see Auto Annual Leave Forfeiture for the explanation.

自動額外年假沒收適用於額外年假，說明請參閱自動年假沒收。