About HRPro

Human Resource Management with HRPro

HRPro is a comprehensive, user-friendly, and fully integrated Human Resource Management System (HRMS) designed to meet the needs of most companies in Hong Kong. It simplifies and automates various HR processes, ensuring compliance with local regulations and practices, making it an ideal replacement for manual HR tasks.

使用 HRPro 進行人力資源管理  

HRPro是一個全面、易用且完全集成的人力資源管理系統 (HRMS)，專為滿足香港大多數公司的需求而設計。它簡化並自動化各種人力資源流程，確保符合本地法規及慣例，是取代手動人事作業的理想方案。

Key Features

1. User-Friendly Interface

• Web Browser Access: Easy-to-use interface accessible via web browsers.

• Multilingual Support: Available in English, Traditional Chinese, and Simplified Chinese.

2. Robust Database and Security

• Database Engine: Powered by Microsoft SQL Server for reliability.

• Data Encryption: Sensitive data is encrypted to ensure security, even from IT personnel.

3. Multi-User Capability

• Access Control: Full access rights control at the employee group, user, group, and company levels.

• Multi-User Access: Supports multiple users simultaneously.

4. Automated Payroll and Tax Processing

• Payroll Automation: Automates payroll, auto-pay, and tax-return processing.

• Reminders: HRPro reminders ensure no steps are missed in the payroll cycle.

5. Comprehensive Reporting and Document Management

• Standard Reports: Includes many standard reports, listings, statements, reminders, and letters.

• Document Export: Documents can be previewed, printed, and exported to Excel, PDF, or text files.

• Attachments: Attach any relevant documents to the records.

6. Compliance and Support

• Local Compliance: Compliant with the Employment (Amendment) Ordinance 2007.

• Built-in Backup & Restore: Ensures data safety and recovery.

• Context-Sensitive Help: Available throughout the system.

7. Customization and Integration

• Customization Services: Tailored to suit specific company policies.

• Employee Portal Integration: Accepts approved leave records from the Employee Portal module.

Employee Profile Management

1. Detailed Employee Records

• Personal Information: Stores contact details, spouse information, salary, bank account, and emergency contacts.

• Document Attachments: Scan and attach documents like resumes, certificates, and ID cards.

2. HR Information

• Employment Details: Tracks start and termination dates, salary reviews, appraisal dates, probation end dates, insurance plans, and grading.

• Training History: Maintains training records and reports on results for employee development.

3. Custom Fields and Templates

• User-Defined Fields: 45 additional fields for custom use.

• Word Templates: Utilizes Microsoft Word templates for creating letters and memos, including appointment letters, employment contracts, and reference letters.

Payroll Management

1. Flexible Payroll Processing

• Salary Components: Handles monthly salary, daily/hourly wages, overtime, bonuses, double pay, salary adjustments, allowances, and deductions.

• Leave Calculations: Automatically calculates holiday pay, annual leave pay, sickness allowance, and maternity leave pay using 12-month average wages.

2. Payment Methods

• Payment Options: Payroll can be processed via auto-pay, cash, or cheque.

• Pro-Rated Payments: Automatically handles pro-rated payments for incomplete months.

3. Payroll Distribution

• Pay Slips: Prints pay slips and payroll cheques, with the option to distribute pay slips via email.

• Bank Integration: Generates bank auto-pay electronic output files for major banks like HSBC, BOC, Standard Chartered, Citibank, and DBS.

• Accounting Interface: Generates output files for accounting integration.

MPF Handling

HRPro ensures seamless handling of MPF (Mandatory Provident Fund) and ORSO (Occupational Retirement Schemes Ordinance) contributions. Here are the key features:

• Automatic Calculations: MPF and ORSO contributions are calculated automatically.

• Cap/ Ceiling Detection: Automatically detects and computes MPF cap/ceiling.

• Comprehensive Handling: Manages both mandatory and voluntary contributions by employers and employees, and generates MPF remittance statements.

• Regulatory Compliance: Ensures all calculations comply with the MPF Ordinance and regulations.

Taxation Management

HRPro simplifies annual tax filing and reporting with the Inland Revenue Department (IRD):

• Automated Report Preparation: Prepares reports for remuneration and pension, commencement, and cessation of employment, reducing user time spent on document preparation.

• Tax Return Generation: Generates XML files for tax returns such as IR56B, IR56F, and IR56M, and forms IR56B, IR56E, IR56G, and IR56M.

Leave Management

HRPro offers comprehensive leave management features:

• Customizable Leave Types: Manage annual leave, sick leave, compensation leave, no pay leave, and public/company holidays with full control over leave entitlement, taken leave, and adjustments.

• Automatic Calculations: Automatically calculates annual leave balance and no-pay leave deductions using custom formulas.

• Email Notifications: Distributes employee leave status via email.

• Group Leave Applications: Allows the creation of leave applications for individual employees or groups.

• Detailed Reporting: Provides leave summary and detailed reports.

Attendance Management

HRPro supports efficient attendance tracking:

• Electronic Time Clock Integration: Captures attendance using various methods such as finger scan, smart card, proximity, bar-code strip, magnetic strip, or computer data input.

• Overtime Calculation: Attendance records are used for overtime calculations.

• Customizable Shifts: User-definable shift codes and roster tables, with the ability to import rosters from Excel.

• Module Integration: Integrated with leave management and payroll administration modules.

Expense Claims

The HRPro Expense Claims management system simplifies the process of submitting, approving, and tracking company expenses, making it efficient and user-friendly.

• Effortless Submission: Employees can easily submit expense claims online, anytime and anywhere.

• Instant Notifications: Approvers receive automatic notifications for submitted claims and can approve or reject them with a single click.

• Seamless Integration: When integrated with the payroll module, reimbursements are processed automatically, eliminating additional payroll processing headaches.

• Comprehensive Record Keeping: Maintain a detailed record of all receipts and expense claims.

• Spending Control: Implement spending limits to control expenditures effectively.

• Quick Approvals: Streamline the approval process for faster decision-making.

• Customizable Expense Types: Define various expense types to suit your company’s needs.

• User-Defined Fields: Customize fields to capture specific information relevant to your business.

• Expense History: Access a complete history of all expense claims for better tracking and reporting.

Appraisal Module

HRPro appraisal module enhances performance management:

• Customizable Factors: Customizable performance appraisal rating factors and review forms.

• Weighted Measures: Supports weighted performance measures.

• Online Reviews: Facilitates online appraisal reviews, including 360-degree and self-appraisals.

• Goal Setting: Allows individual goals and objective setting.

• Automatic Ratings: Automatically calculates overall ratings.

• History Tracking: Tracks appraisal history.

Employee Portal

The HRPro Employee Portal provides a centralized platform for employees:

• Corporate Communication: Full-featured notice board for important HR announcements.

• Document Sharing: Company library for sharing important HR documents.

• Employee Directory: A Directory for looking up names, phone numbers, and emails of employees.

• Leave Management: Employees can apply for leave and check their leave status online.

• Approval Workflow: Approvers can approve or reject leave requests via the web.

• Attendance Records: Employees can view their attendance records.

• Personal Information Updates: Employees can update personal particulars such as home address, phone number, and emergency contact.

• Salary History: Employees can review their past salary history.

• Appraisal Review: Reviewer can review the appraisee's appraisal online, providing ratings and feedback.

This portal streamlines HR processes, making it easier for employees to manage their information and for HR departments to maintain efficient operations.

Business Alert

Business Alert in HRPro enhances business management by identifying and addressing critical issues early, ensuring better control over human resources. Here are its key features:

• Early Issue Identification: Helps identify business-critical issues early for timely resolution.

• Scheduling and Monitoring: Provides scheduling capabilities based on monitoring HRPro for critical, time-sensitive information.

• Timely Alerts: Sends out alert emails with the most up-to-date data.

• Alert Messaging: Ideal for organizations looking to implement alert messaging across various departments.

• Custom Queries: Supports scheduling and email delivery of user-definable queries.

• HTML Email Format: Email recipients can view alerts in HTML format without needing to connect to HRPro.

• Condition-Based Alerts: Can send emails to alert about any conditions in the application data.

Business Alert ensures that you stay informed about important events and issues, allowing for proactive management and efficient resolution of potential problems.

HRPro is designed to streamline HR processes, enhance efficiency, and ensure compliance, making it an essential tool for modern HR management in Hong Kong.

關鍵功能

1. 用戶友好介面  

• 可通過網頁瀏覽器輕鬆訪問，介面簡單易用  

• 支援英文、繁體中文與簡體中文

2. 強大資料庫與安全性  

• 採用 Microsoft SQL Server，可靠性高  

• 對敏感資料進行加密，即使是 IT 人員也無法查看

3. 多使用者功能  

• 可在員工組、用戶、組別及公司層級設定完整存取權限  

• 支援多使用者同時使用

4. 薪資及稅務自動化處理  

• 自動化薪資處理、自動支付及報稅功能  

• HRPro 會提供循環提醒，確保薪資流程不遺漏任何步驟

5. 完善報告及文件管理  

• 提供多種標準報告、清單、通知、信件等  

• 可預覽、列印或匯出成 Excel、PDF、文字檔  

• 文件可附加至員工資料

6. 合規與支援  

• 符合《2007年僱傭(修訂)條例》的規定  

• 內建備份與還原機制保障資料安全  

• 全系統均提供情境敏感的說明支援

7. 客製化與整合  

• 提供專屬公司政策的客製服務  

• 可整合員工入口網站，直接接收核准的請假紀錄

員工檔案管理

1. 詳盡的員工資料  

• 記錄個人聯絡資料、配偶資訊、薪金、銀行帳戶及緊急聯絡人  

• 可掃描並附加履歷、證書、身份證等文件

2. 人事資料管理  

• 管理入職及離職日期、薪酬調整、考核日期、試用期結束、保險方案及職級  

• 維護培訓記錄與成效報告，助員工發展

3. 自定義欄位與範本  

• 45個使用者自定義欄位可供客製  

• 使用 Word 範本產生聘書、合約及推薦信等文件

薪資管理

1. 彈性薪資處理  

• 支援月薪、日薪、時薪、加班、獎金、雙薪、調薪、津貼及扣款  

• 自動計算節假日薪金、年假、病假津貼及產假，採用12個月平均工資作為基數

2. 支付方式  

• 支援自動轉帳、現金和支票支付  

• 自動處理不滿月薪資按比例支付

3. 薪資發放  

• 列印薪資單及支票，並可電郵薪資單  

• 支援生成銀行自動轉賬檔案，適用於主要銀行如匯豐、中銀、渣打、花旗及星展  

• 支援會計系統介面輸出

強積金處理

• 自動計算強積金及職業退休計劃（ORSO）供款  

• 自動偵測及計算強積金上下限  

• 管理僱主及僱員的強制性及自願性供款，並生成繳款單  

• 符合強積金條例及相關規定

稅務管理

• 自動生成薪酬、退休金、入職及離職等報告，減少用戶準備時間  

• 產生稅表 IR56B、IR56F、IR56M 及相關 XML 稅務申報檔案

假期管理

• 支援自定義假期類型，包括年假、病假、補假、無薪假、公眾及公司假日  

• 自動計算年假結餘及無薪假扣款  

• 通過電子郵件通知假期狀況  

• 支援個人或群組請假申請  

• 詳細假期報告及總結

出勤管理

• 支援多種電子打卡方式：指紋、智能卡、近距感應、條碼、磁條或電腦數據輸入  

• 出勤資料用於加班計算  

• 用戶自定義排班代碼及表格，並支援 Excel 匯入  

• 與假期管理及薪資模組整合

費用報銷

• 簡化公司費用提交、審批及追蹤流程，使用方便  

• 員工可隨時隨地線上提交申請  

• 審批者自動收到通知，可一鍵批准或拒絕  

• 與薪資模組整合，報銷自動入薪資系統  

• 詳細費用及收據紀錄  

• 支援設定支出限制及多種費用類型  

• 自定義欄位以符合公司需求  

• 費用歷史查詢與報告

績效評估

• 支援自定義績效評分因素及評核表  

• 加權計分功能  

• 線上評核，包括360度和自評  

• 設定個人目標及工作目標  

• 自動計算總評分  

• 紀錄評核歷史

員工入口網站 (EPortal)

• 提供公司公告欄作為企業溝通平台  

• 共享重要人事文件  

• 員工名錄查詢  

• 員工可線上申請假期及查詢狀態  

• 審批者可網上審批請假  

• 查看出勤紀錄  

• 員工可更新個人資料，如家庭地址、電話、緊急聯絡人  

• 查詢薪資歷史  

• 評核者可網上批閱及評分

業務警示

• 提前識別關鍵問題以便及時處理  

• 可基於 HRPro 系統數據設定排程監控  

• 即時透過電子郵件發出警示信息，支持 HTML 格式  

• 用戶可自訂查詢條件及警示發送  

• 幫助企業主動管理，提升效率

HRPro 致力於簡化人力資源流程，提高工作效率，並確保符合香港本地法規，是現代人力資源管理不可或缺的重要工具。它提供用戶友好的介面、多語言支持，具備強大且安全的資料庫系統，支持多用戶同時使用，並自動化薪資與稅務處理，減少手動操作錯誤。系統還包含全面的報告、文件管理、假勤管理、費用報銷、績效評估及員工入口網站等功能，協助企業更有效地管理員工資料及人事工作。

此外，HRPro 對強積金（MPF）及職業退休計劃（ORSO）處理自動化，確保合規無誤，並簡化稅務申報流程。系統還提供彈性的客製化服務與整合能力，方便配合企業政策及現有系統。透過業務警示功能，HRPro 幫助企業及時掌握關鍵事件，提升管理效能。這一切特點使得 HRPro 成為香港企業提升人力資源管理效率與合規性的全面解決方案.