What About...
Pages
Amazon
The SSCM team is extremely happy to announce restrictions for Amazon purchases will be lifted. Please keep in mind that our restricted items list is still in effect and P-card users are expected to stay in compliance with the P-card program policy found in the Procurement Card Program Manual. Violations will place P-card privileges in jeopardy of termination.
All IT and furniture items will now go through an approval process. You will check out as normal. Once you have submitted the purchase, the order will be sent out for approval. Once it is approved, you will receive a confirmation email of your purchase.
Here is a list of our Unauthorized Purchases
These updates mean that Amazon helpdesk tickets are no longer necessary.
If you have questions, please reach out to the SSCM team at strategicsourcing@dcsdk12.org.
This is not a pcard issue, please do not submit a HelpDesk ticket.
Personal Transaction
All reimbursements need to be given to the site bookkeeper/ admin to be deposited - Do not send to PCards
NO CASH. Check only
In the memo, put the entire account string with all work tags to where the money needs to be reimbursed to
Make checks out to Douglas County School District RE-1
Cardholder still needs to verify the transaction in Workday
If you do not have a receipt, please use the Lost Receipt Form
There is a $15.00 leeway on tax charges
If you are charged over $15.00 in tax charges, the cardholder is responsible for getting it refunded or reimbursed to the District.
If reimbursement is sent via check, please have your school bookkeeper deposit the check into the appropriate account.
Do not send money to pcards
Card Limits
General Card
Single Purchase Limit $5,000
Monthly Limit $10,000
Travel Card
Single Purchase Limit $10,000
Monthly Limit $20,000
Monthly limits reset on the 8th of each month
PayPal
May only use this to pay for goods
Prohibited to use these methods to pay for services
See Page 4
Cardholder Information:
Holding a District Pcard is a big responsibility. Cardholders should be aware that every time they use their card, they are spending their school's or department's funds. With few exceptions, budgets are funded by the tax payers and we must always be fiscally responsible.
Use of District Pcards is regulated by Board of Education policy. For the complete Pcard policy, please refer to the Procurement Card Program Manual. A few of the highlights to be aware of are the $5000 transaction limitation, splitting transactions, and the sales tax policy.
Transaction Limit - Pcards have a $5000 single purchase limit. Merchandise over $5000 must be purchased with a PO. The only exceptions to this limit are travel expenses and student field trips.
Splitting Transactions - Asking a merchant to split a transaction that is over $5000 into two smaller transactions, or using a travel card in order to avoid the transaction limit is strictly prohibited. If the transaction is for travel expenses or a student field trip, cardholders are required to submit a Web Help Desk Ticket in advance to request an increase.
Sales Tax Policy - DCSD is tax exempt and therefore no sales tax should be charged for District purchases. Cardholders are responsible for informing merchants that we are tax exempt. Click the link below for a copy of our Tax Exempt Certificate.