Embedded Files
You will find here all the specific information to organize your workshop for the general public via the 2tonnes association.
🤝 During your steps, you will be supported by the innkeeper.
The innkeeper is the person at 2tonnes who takes care of publishing registrations on Eventbrite.
Currently, there are 2 innkeepers: Cloé (Durupt) who takes care of workshops for the general public in the French version in French, and Iris (Wu) who takes care of workshops in other versions or other languages. Please contact them primarily using Slack, then by email : cloe@2tonnes.org / iris@2tonnes.org
1. Schedule a new workshop
1. Schedule a new workshop
You define on your own when you wish to animate and the modalities (online, face-to-face, location, language, version, etc.).
Allow a minimum of 2 weeks (or even 3 weeks for a face-to-face workshop) to schedule a workshop, in order to be sure that you will have enough participants.
⚠️ Limitations for online workshops:
workshops should not be planned at the same time or overlapping times
no more than 2 online workshops per day
See the list of published workshops to meet these 2 criteria.
⏬ Before you start, check that you have the 2tonnes association "organization"!
Check that you have access to the 2tonnes Association "organization" on your account. Otherwise you can request it here.
🎢 Let's plan your workshop !
Create your workshop on the Platform (this step is essential to have direct access to participants' emails!) and make good use of the 2tonnes association "organization"
Complete the following questionnaire: this will allow the innkeeper to launch registrations on Eventbrite for your workshop 😉
Please note that events are generaly scheduled on Monday, Wednesday and Friday on Eventbrite.
Events are published manually by innkeepers. Thank you for your understanding !
2. View the list of published workshops
2. View the list of published workshops
When you have completed the form, your workshop automatically appears in this shared excel (google sheet).
You can go see if your workshop is indicated "✅ published" by the innkeeper. This means that the innkeeper has:
published registrations on Eventbrite
linked your workshop (on the 2tonne platform) to Eventbrite
To open this excel file in another tab, hover your mouse over the excel below and click on the icon:
⏬ Another option to facilitate: register for an existing workshop
You can browse the list of workshops already scheduled in this excel, and see if a facilitator is missing for a slot (for the moment, this is a fairly rare case):
🔎 In the "Facilitator" section, look at the workshops where there is room
✏️ Fill in your information in the "Animator" section
📎 Indicate the URL of your workshop in the Technical section (essential to have direct access to participants' emails)
✉️ Send a message on Slack to the innkeeper (Cloé or Iris, depending on the version or language of the workshop)
3. Communicate
3. Communicate
📣 We advise you to communicate about your workshop with your networks, in order to have enough participants.
To do this, you can use the Eventbrite link to your workshop.
(The 2tonnes team unfortunately does not currently have the possibility of communicating specifically about the workshops)
⏬ Eventbrite link
When your workshop is marked "✅ published", you can find the Eventbrite registration link in your workshop on the platform.
4. Invite participants
4. Invite participants
Registrations on Eventbrite close 2 days before the date of the workshop.
You can send the invitation email to the participants at this time.
⚠️ You can also send the invitation email earlier, but watch out for people who can register in the meantime! Update and check your list of subscribers, then resend the invitation email to new subscribers.
⏬ List of participants
When your workshop is indicated "✅ published", you can follow the filling and the list of registrants on your workshop.
✨ Have a great workshop ! ✨
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