Let's delve into the diverse activities that comprise a refinement session.

While it's feasible to conduct all activities within a single session, there's merit in separating them into distinct sessions.

Each activity demands a unique mindset, fostering a varied exchange and handling differing volumes of information.

By segmenting into specialized refinement sessions, we mitigate context switching and alleviate stress.

Consider allocating a minimum of 2 hours per sprint for refinement. Additional, tailored sessions can be incorporated as needed.

Adapt the frequency of "backlog refinement" activities based on backlog maturity, allowing flexibility to increase or decrease their occurrence per sprint.

How to decide what to refine next ?

Here is where it can be different from a traditional approach. we will focus first in having a couple of sprint off "short term" work ready to sprint.

• Detailed refinement

• Dependencies check and  prioritization 

• Task breakdown 

Then in second place will need to have prioritize the work for Medium term. Let's say, the next 2 to 3 months.

• Splitting "epic user stories" into "user stories" 

• User stories prioritization

• Story points estimate user stories

And then have an idea of what will come after that in the long term and up to 1 to 3 years.

• Storytelling and 

  • Epic user stories prioritization

  • User Story writing

• Epic User story sizing 

• Epic user stories prioritization