West Virginia State University
Spring Term Calendar, 2025
(*Note: Please refer to part of term section for term specific important dates/deadlines)
Full Semester - 16 Weeks (Term 1) January 13 - May 9
Friday, January 03------------------------------- Payment Deadline for Registered Students
Monday, January 13---------------------------- First Day of Full Term and First 8-Week Classes
Monday/Tuesday, January 13-14------------- Late Registration (Late Fee will be Assessed)
Wednesday, January 15------------------------ Last Day to Change to Pass/Fail and Audit
Wednesday, January 15------------------------ Last Day to Change Major to be Effective for Spring
Friday, January 17------------------------------ Last Day to Add/Drop Classes
Friday, January 17------------------------------ End of 100% Refund Period
Monday, January 20---------------------------- Dr. Martin Luther King, Jr. Holiday – Offices Closed
Tuesday, January 21 by Noon----------------- First-Week POA Due
Wednesday, January 22------------------------ First Financial Aid Disbursement
Monday, February 10 by Noon--------------- Four-Week POA Due
Friday, February 14---------------------------- Final Deadline for All Official Documents for Provisionally Admitted Students
Friday, February 21---------------------------- Fall Advising PINs Distributed
Friday, February 28---------------------------- Deadline to Submit Completed RBA Portfolios for May Graduation
Friday, February 28---------------------------- Final 40% Tuition/Fees Due on 60/40 Installment Plan
Monday, March 3------------------------------ Advising for Fall Semester Begins
Monday, March 3 – Saturday, March 8----- Mid-Term Examinations
Sunday, March 9 – Sunday, March 15------ Spring Break
Monday, March 17----------------------------- End of Prorated Refund for Complete Withdraw
Monday, March 17----------------------------- Registration for Fall Begins for Current Students
Wednesday, March 19 by Noon-------------- Mid-Term Grades/POA Reporting Due
Wednesday, March 26------------------------- Graduation Celebration Event
Friday, March 28------------------------------- Last Day to Withdraw from Classes or College
Friday, March 28------------------------------- Last Day to Resolve Incomplete Grades
Friday, March 28------------------------------- Last Day to Submit Senior Evaluations (with supporting documentation) for Prospective May Graduates
Monday, March 31---------------------------- Open Registration for Fall Begins
Friday, April 4---------------------------------- Deadline to Apply for August or December Graduation
Saturday, April 5------------------------------- Graduate Student Deadline for Completion of the Application Process for the Fall Semester for Full Consideration of International Students
Tuesday, April 22------------------------------ Registration Celebration Event
Friday, May 2----------------------------------- Last Day of Classes
Saturday, May 3 thru Friday May 9--------- Final Exams
Saturday, May 10------------------------------ Commencement
Tuesday, May 13 by 5pm--------------------- Grades/POA Reporting due in Registrar’s Office
Parts of Term
If enrolled in part of term class and withdraw from college, please check with cashier as it may change the student’s eligibility, amount, or deadline to receive a refund.
First Eight Weeks (Term 2), January 13 – March 7
Monday, January 13----------------------------- First Day of Class
Monday/Tuesday, January 13-14------------- Late Registration (Late Fee will be Assessed)
Tuesday, January 14---------------------------- Last Day to Add Classes
Friday, January 17------------------------------ Last Day to Drop Classes
Friday, January 17------------------------------ End of 100% Refund Period
Friday, February 7------------------------------ End of Prorated Refund Period for Complete Withdraw
Friday, February 14----------------------------- Last Day to Withdraw from Class
Thursday, March 6------------------------------ Last Day of Class
Friday, March 7--------------------------------- Final Exams
Wednesday, March 19 by 5pm---------------- Grades Due in Registrar’s Office
Second Eight Weeks (Term 3), March 17 – May 9
Monday, March 17------------------------------- First Day of Class
Monday/Tuesday, March 17-18--------------- Late Registration (Late Fee will be Assessed)
Tuesday, March 18------------------------------ Last Day to Add/Drop Classes
Tuesday, March 18------------------------------ End of 100% Refund Period
Friday, April 11---------------------------------- End of Prorated Refund Period for Complete Withdraw
Friday, April 18---------------------------------- Last Day to Withdraw from Class
Thursday, May 8--------------------------------- Last Day of Class
Friday, May 9------------------------------------ Final Exams
Tuesday, May 13 by 5pm---------------------- Grades Due in Registrar’s Office
