Welcome to the Academic Calendar for 2024-25.  Please scroll below for all calendars OR click a link above for specific terms. 

*Tip: use CTRL+P to print or save as a PDF.

West Virginia State University

FALL Term Calendar, 2024 

(*Note: Please refer to part of term section for term specific important dates/deadlines)

Full Semester - 16 Weeks (Term 1) August 19 - December 13

Monday, June 17--------------------------------- Graduate Student Deadline to Complete Process for Full Consideration for International Students

Tuesday, August 1------------------------------- Payment Deadline for Registered Students

Monday, August 19----------------------------- First Day of Full Term and First 8-Week Classes

Monday/Tuesday, August 19-20--------------- Late Registration (Late Fee will be Assessed)

Wednesday, August 21-------------------------- Last Day to Change to Pass/Fail and Audit

Wednesday, August 21-------------------------- Last Day to Change Major to be Effective for Fall

Friday, August 23-------------------------------- Last Day to Add/Drop Classes

Friday, August 23-------------------------------- End of 100% Refund Period

Monday, August 26 by Noon------------------- First-Week POA Due

Wednesday, August 28-------------------------- First Financial Aid Disbursement

Monday, September 2--------------------------- Labor Day Recess – Offices Closed

Monday, September 16 by Noon-------------- Four-Week POA Due

Friday, September 20--------------------------- Final Deadline for All Official Documents for Provisionally Admitted Students

Friday, September 27--------------------------- Spring/Summer Advising PINS Distributed

Friday, October 4-------------------------------- Deadline to Submit Completed RBA Portfolios for December Graduation

Friday, October 4-------------------------------- Final 40% of Tuition/Fees Due on 60/40 Installment Plan

Monday, October 7------------------------------ Advising for Spring and Summer Sessions Begins

Monday, October 7 – Saturday, Oct. 12------ Mid-Term Examinations

Tuesday, October 15 by 5pm------------------ End of Prorated Refund for Complete Withdrawal

Wednesday, October 16 by Noon------------- Mid-Term Grades/POA Reporting Due

Monday, October 21---------------------------- Registration for Spring/Summer Begins for Current Students

Wednesday, October 23------------------------ Graduation Celebration Event

Friday, October 25------------------------------ Last Day to Withdraw from Classes or College

Friday, October 25------------------------------ Last Day to Resolve Incomplete Grades

Monday, November 4-------------------------- Open Registration for Spring/Summer Begins

Friday, November 8----------------------------- Deadline to Apply for May Graduation

Saturday, November 9------------------------- Graduate Student Deadline for Completing the Application Process for the Spring Semester for Full Consideration of International Students

Tuesday, November 12------------------------ Registration Celebration Event

Sunday, Nov. 24 - Sunday, Nov. 30-++------ Thanksgiving Recess – Offices Closed

Saturday, December 7-------------------------- Last Day of Classes

Saturday, Dec. 7 thru Friday Dec. 13--------- Final Exams

Saturday, December 14------------------------- Commencement

Tuesday, December 16 by 5pm---------------- Grades/POA Reporting due in Registrar’s Office

Parts of Term

If enrolled in part of term class and withdraw from college, please check with cashier as it may change the student’s eligibility, amount, or deadline to receive a refund.

First Eight Weeks (Term 2), August 19 – October 11

Monday, August 19------------------------------ First Day of Class

Monday/Tuesday, August 19-20--------------- Late Registration (Late Fee will be Assessed)

Tuesday, August 20------------------------------ Last Day to Add Classes

Friday, August 23-------------------------------- Last Day to Drop Classes

Friday, August 23-------------------------------- End of 100% Refund Period

Friday, September 13---------------------------- End of Prorated Refund for Complete Withdrawal

Friday, September 20---------------------------- Last Day to Withdraw from Class

Thursday, October 10---------------------------- Last Day of Class

Friday, October 11-------------------------------- Final Exams

Wednesday, October 16 by 5:00pm------------ Final Grades Due in Registrar’s Office

Second Eight Weeks (Term 3), October 14 - December 13

Monday, October 14----------------------------- First Day of Class

Monday/Tuesday, October 14-15-------------- Late Registration (Late Fee will be Assessed)

Tuesday, October 15----------------------------- Last Day to Add/Drop Classes

Tuesday, October 15----------------------------- End of 100% Refund Period

Wednesday, October 16------------------------- Financial Aid Disbursement

Friday, November 8----------------------------- End of Prorated Refund for Complete Withdrawal

Friday, November 15---------------------------- Last Day to Withdraw from Class

Thursday, December 12------------------------- Last Day of Class

Friday, December 13----------------------------- Final Exams

Tuesday, December 16 by 5:00pm------------- Final Grades Due in Registrar’s Office

West Virginia State University

Spring Term Calendar, 2025 

(*Note: Please refer to part of term section for term specific important dates/deadlines)

Full Semester - 16 Weeks (Term 1) January 13 - May 9

Friday, January 03------------------------------- Payment Deadline for Registered Students

Monday, January 13---------------------------- First Day of Full Term and First 8-Week Classes

Monday/Tuesday, January 13-14------------- Late Registration (Late Fee will be Assessed)

Wednesday, January 15------------------------ Last Day to Change to Pass/Fail and Audit

Wednesday, January 15------------------------ Last Day to Change Major to be Effective for Spring

Friday, January 17------------------------------ Last Day to Add/Drop Classes

Friday, January 17------------------------------ End of 100% Refund Period

Monday, January 20---------------------------- Dr. Martin Luther King, Jr. Holiday – Offices Closed

Tuesday, January 21 by Noon----------------- First-Week POA Due

Wednesday, January 22------------------------ First Financial Aid Disbursement

Monday, February 10 by Noon--------------- Four-Week POA Due

Friday, February 14---------------------------- Final Deadline for All Official Documents for Provisionally Admitted Students

Friday, February 21---------------------------- Fall Advising PINs Distributed

Friday, February 28---------------------------- Deadline to Submit Completed RBA Portfolios for May Graduation

Friday, February 28---------------------------- Final 40% Tuition/Fees Due on 60/40 Installment Plan

Monday, March 3------------------------------ Advising for Fall Semester Begins

Monday, March 3 – Saturday, March 8----- Mid-Term Examinations

Sunday, March 9 – Sunday, March 15------ Spring Break

Monday, March 17----------------------------- End of Prorated Refund for Complete Withdraw

Monday, March 17----------------------------- Registration for Fall Begins for Current Students

Wednesday, March 19 by Noon-------------- Mid-Term Grades/POA Reporting Due

Wednesday, March 26------------------------- Graduation Celebration Event

Friday, March 28------------------------------- Last Day to Withdraw from Classes or College

Friday, March 28------------------------------- Last Day to Resolve Incomplete Grades

Friday, March 28------------------------------- Last Day to Submit Senior Evaluations (with supporting documentation) for Prospective May Graduates

Monday, March 31---------------------------- Open Registration for Fall Begins

Friday, April 4---------------------------------- Deadline to Apply for August or December Graduation

Saturday, April 5------------------------------- Graduate Student Deadline for Completion of the Application Process for the Fall Semester for Full Consideration of International Students

Tuesday, April 22------------------------------ Registration Celebration Event

Friday, May 2----------------------------------- Last Day of Classes

Saturday, May 3 thru Friday May 9--------- Final Exams

Saturday, May 10------------------------------ Commencement

Tuesday, May 13 by 5pm--------------------- Grades/POA Reporting due in Registrar’s Office

Parts of Term

If enrolled in part of term class and withdraw from college, please check with cashier as it may change the student’s eligibility, amount, or deadline to receive a refund.

First Eight Weeks (Term 2), January 13 – March 7

Monday, January 13----------------------------- First Day of Class

Monday/Tuesday, January 13-14------------- Late Registration (Late Fee will be Assessed)

Tuesday, January 14---------------------------- Last Day to Add Classes

Friday, January 17------------------------------ Last Day to Drop Classes

Friday, January 17------------------------------ End of 100% Refund Period

Friday, February 7------------------------------ End of Prorated Refund Period for Complete Withdraw

Friday, February 14----------------------------- Last Day to Withdraw from Class

Thursday, March 6------------------------------ Last Day of Class

Friday, March 7--------------------------------- Final Exams

Wednesday, March 19 by 5pm---------------- Grades Due in Registrar’s Office

Second Eight Weeks (Term 3), March 17 – May 9

Monday, March 17------------------------------- First Day of Class

Monday/Tuesday, March 17-18--------------- Late Registration (Late Fee will be Assessed)

Tuesday, March 18------------------------------ Last Day to Add/Drop Classes

Tuesday, March 18------------------------------ End of 100% Refund Period

Friday, April 11---------------------------------- End of Prorated Refund Period for Complete Withdraw

Friday, April 18---------------------------------- Last Day to Withdraw from Class

Thursday, May 8--------------------------------- Last Day of Class

Friday, May 9------------------------------------ Final Exams

Tuesday, May 13 by 5pm---------------------- Grades Due in Registrar’s Office

West Virginia State University

Summer Session Calendar, 2025 

(*Note: Please refer to part of term section for term specific important dates/deadlines)

Eight-Week Summer Session I, May 19 – July 11

Friday, April 4------------------------------------- Deadline to Apply for August or December Graduation

Friday, May 9-------------------------------------- Payment Due for Summer Session

Monday, May 19---------------------------------- First Day of Classes

Monday/Tuesday, May 19-20------------------- Late Registration (Late Fee will be Assessed)

Tuesday, May 20---------------------------------- Last Day to Add/Drop for Registered Students

Wednesday, May 21------------------------------ Last Day to Change Pass/Fail and Audit

Wednesday, May 21------------------------------ Last Day to Change Major for Summer

Monday, May 26---------------------------------- Memorial Day Recess – Offices Closed

Friday, June 13------------------------------------ End of Prorated Refund for Complete Withdraw

Thursday, June 19-------------------------------- Juneteenth – Offices Closed

Friday, June 20------------------------------------ Last Day to Withdraw from Individual Classes AND Last Day to Withdraw from College

Friday, July 04------------------------------------ Independence Day – Offices Closed

Thursday, July 10--------------------------------- Last Day of Classes

Friday, July 11------------------------------------ Final Exams

Tuesday, July 15 by 5pm------------------------ Grades due in Registrar’s Office

Saturday, August 9 ------------------------------ August Graduation Date

Four-Week Summer Session II, May 19 – June 13

Friday, April 4------------------------------------- Deadline to Apply for August or December Graduation

Friday, May 9-------------------------------------- Payment Due for Summer Session

Monday, May 19---------------------------------- First Day of Classes

Monday/Tuesday, May 19-20------------------- Late Registration (Late Fee will be Assessed)

Tuesday, May 20---------------------------------- Last Day to Add/Drop for Registered Students

Wednesday, May 21------------------------------ Last Day to Change Pass/Fail and Audit

Wednesday, May 21------------------------------ Last Day to Change Major for Summer

Monday, May 26---------------------------------- Memorial Day – Offices Closed

Friday, May 30------------------------------------ Last Day to Withdraw from Individual Classes AND Last Day to Withdraw from College

Friday, May 30------------------------------------ End of Prorated Refund for Complete Withdraw

Thursday, June 12-------------------------------- Last Day of Classes

Friday, June 13------------------------------------ Final Exams

Tuesday, June 17 by 5pm------------------------ Grades due in Registrar’s Office

Saturday, August 9 ------------------------------- August Graduation Date

Four-Week Summer Session III, June 16 – July 11

Friday, April 4------------------------------------ Deadline to Apply for August or December Graduation

Friday, May 9------------------------------------- Payment Due for Summer Session

Monday June 16---------------------------------- First Day of Classes

Monday/Tuesday, June 16-17------------------ Late Registration (Late Fees will be Assessed)

Tuesday, June 17--------------------------------- Last Day to Add/Drop for Registered Students

Wednesday, June 18----------------------------- Last Day to Change Major for Summer

Wednesday, June 18----------------------------- Last Day to Change Pass/Fail and Audit

Thursday, June 19------------------------------- Juneteenth Holiday – Offices Closed

Friday, June 27----------------------------------- Last Day to Withdraw from Individual Classes AND Last Day to Withdraw from College

Friday, June 27----------------------------------- End of Prorated Refund for Complete Withdraw

Thursday, July 10-------------------------------- Last Day of Classes

Friday, July 11----------------------------------- Final Exams

Tuesday, July 15 by 5pm----------------------- Grades due in Registrar’s Office