Welcome to the Academic Calendar for 2023-24.  Please scroll below for all calendars OR click a link above for specific terms. 

*Tip: use CTRL+P to print or save as a PDF.

West Virginia State University

FALL Term Calendar, 2023

(*Note: Please refer to part of term section for term specific important dates/deadlines)

First Semester

Monday, June 12------------------------------- Graduate Student Deadline to Complete Process for Full Consideration for International Students

Tuesday, August 1----------------------------- Payment Deadline for Registered Students

Monday, August 14--------------------------- First Day of Full Term and First 8-Week Classes

Monday/Tuesday, August 14-15------------ Late Registration (Late Fee will be Assessed)

Wednesday, August 16----------------------- Last Day to Change to Pass/Fail and Audit

Wednesday, August 16----------------------- Last Day to Change Major to be Effective for Fall

Friday, August 18----------------------------- Last Day to Add/Drop Classes

Friday, August 18----------------------------- End of 100% Refund Period

Monday, August 21 by Noon---------------- First-Week POA Due

Wednesday, August 23----------------------- First Financial Aid Disbursement

Monday, September 4------------------------ Labor Day Recess – Offices Closed

Monday, September 11 by Noon------------ Four-Week POA Due

Friday, September 15------------------------- Final Deadline for All Official Documents for Provisionally Admitted Students

Friday, September 22------------------------- Spring/Summer Advising PINS Distributed

Friday, September 29------------------------- Deadline to Submit Completed RBA Portfolios for December Graduation

Friday, September 29------------------------- Final 40% of Tuition/Fees Due on 60/40 Installment Plan

Monday, October 2---------------------------- Advising for Spring and Summer Sessions Begins

Monday, October 2 – Saturday, Oct. 7------ Mid-Term Examinations

Tuesday, October 10 by 5pm---------------- End of Prorated Refund for Complete Withdrawal

Wednesday, October 11 by 5pm------------ Mid-Term Grades/POA Reporting Due

Monday, October 16-------------------------- Registration for Spring/Summer Begins for Current Students

Friday, October 20---------------------------- Last Day to Withdraw from Classes or College

Friday, October 20---------------------------- Last Day to Resolve Incomplete Grades

Monday, October 30-------------------------- Open Registration for Spring/Summer Begins

Friday, November 3--------------------------- Deadline to Apply for May Graduation

Saturday, November 4------------------------ Graduate Student Deadline for Completion of the Application Process for the Spring Semester for Full Consideration of International Students

Tuesday, November 14----------------------- Registration Celebration Event

Sunday, Nov. 19 thru Sunday, Nov. 26----- Thanksgiving Recess – Offices Closed

Saturday, December 2------------------------ Last Day of Classes

Saturday, Dec. 2 thru Friday Dec. 8--------- Final Exams

Saturday, December 9------------------------ Commencement

Tuesday, December 12 by 5pm------------- Grades/POA Reporting due in Registrar’s Office

Parts of Term

If enrolled in part of term class and withdraw from college, please check with cashier as it may change the student’s eligibility, amount, or deadline to receive a refund.

First Eight Weeks (Term 2), August 14 – October 6

Monday, August 14--------------------------- First Day of Class

Monday/Tuesday, August 14-15------------ Late Registration (Late Fee will be Assessed)

Tuesday, August 15--------------------------- Last Day to Add Classes

Friday, August 18----------------------------- Last Day to Drop Classes

Friday, August 18----------------------------- End of 100% Refund Period

Friday, September 8-------------------------- End of Prorated Refund for Complete Withdrawal

Friday, September 15------------------------- Last Day to Withdraw from Class

Thursday, October 5-------------------------- Last Day of Class

Friday, October 6------------------------------ Final Exams

Tuesday, October 10 by 5:00pm------------ Final Grades Due in Registrar’s Office

Second Eight Weeks (Term 3), October 9 - December 8

Monday, October 9---------------------------- First Day of Class

Monday/Tuesday, October 9-10------------ Late Registration (Late Fee will be Assessed)

Tuesday, October 10-------------------------- Last Day to Add/Drop Classes

Tuesday, October 10-------------------------- End of 100% Refund Period

Wednesday, October 11---------------------- Financial Aid Disbursement

Friday, November 3--------------------------- End of Prorated Refund for Complete Withdrawal

Friday, November 10------------------------- Last Day to Withdraw from Class

Thursday, December 7----------------------- Last Day of Class

Friday, December 8--------------------------- Final Exams

Tuesday, December 12 by 5:00pm--------- Final Grades Due in Registrar’s Office

 West Virginia State University

SPRING Term Calendar, 2024

(*Note: Please refer to part of term section for term specific important dates/deadlines)

First Semester

Tuesday, January 02-------------------------- Payment Deadline for Registered Students

Monday, January 15--------------------------- Dr. Martin Luther King, Jr. Holiday – Offices Closed

Tuesday, January 16-------------------------- First Day of Full Term and First 8-Week Classes

Tuesday/Wednesday, January 16-17------ Late Registration (Late Fee will be Assessed)

Thursday, January 18------------------------- Last Day to Change to Pass/Fail and Audit

Thursday, January 18------------------------- Last Day to Change Major to be Effective for Spring

Monday, January 22--------------------------- Last Day to Add/Drop Classes

Monday, January 22--------------------------- End of 100% Refund Period

Tuesday, January 23 by Noon--------------- First-Week POA Due

Wednesday, January 24---------------------- First Financial Aid Disbursement

Monday, February 12 by Noon-------------- Four-Week POA Due

Friday, February 16--------------------------- Final Deadline for All Official Documents for Provisionally Admitted Students

Friday, February 23--------------------------- Fall Advising PINs Distributed

Friday, March 1-------------------------------- Deadline to Submit Completed RBA Portfolios for May Graduation

Friday, March 1-------------------------------- Final 40% Tuition/Fees Due on 60/40 Installment Plan

Monday, March 4------------------------------ Advising for Fall Semester Begins

Monday, March 4 – Saturday, March 9----- Mid-Term Examinations

Sunday, March 10 – Sunday, March 17----- Spring Break

Monday, March 18---------------------------- End of Prorated Refund for Complete Withdraw

Monday, March 18---------------------------- Registration for Fall Begins for Current Students

Monday, March 18 by Noon----------------- Mid-Term Grades/POA Reporting Due

Friday, March 29------------------------------ Last Day to Withdraw from Classes or College

Friday, March 29------------------------------ Last Day to Resolve Incomplete Grades

Friday, March 29------------------------------ Last Day to Submit Senior Evaluations (with supporting documentation) for Prospective May Graduates

Monday, April 1------------------------------- Open Registration for Fall Begins

Friday, April 5--------------------------------- Deadline to Apply for August or December Graduation

Saturday, April 6------------------------------ Graduate Student Deadline for Completion of the Application Process for the Fall Semester for Full Consideration of International Students

Tuesday, April 8------------------------------- Registration Celebration Event

Friday, May 3---------------------------------- Last Day of Classes

Saturday, May 4 thru Friday May 10------- Final Exams

Saturday, May 11------------------------------ Commencement

Tuesday, May 14 by 5pm--------------------- Grades/POA Reporting due in Registrar’s Office

Thursday, May 16----------------------------- Final Grades Available to Students

Parts of Term

If enrolled in part of term class and withdraw from college, please check with cashier as it may change the student’s eligibility, amount, or deadline to receive a refund.

First Eight Weeks (Term 2), January 16 – March 8

Tuesday, January 16-------------------------- First Day of Class

Tuesday/Wednesday, January 16-17------- Late Registration (Late Fee will be Assessed)

Wednesday, January 17----------------------- Last Day to Add Classes

Monday, January 22--------------------------- Last Day to Drop Classes

Monday, January 22--------------------------- End of 100% Refund Period

Friday, February 9---------------------------- End of Prorated Refund Period for Complete Withdraw

Friday, February 16--------------------------- Last Day to Withdraw from Class

Thursday, March 7---------------------------- Last Day of Class

Friday, March 8-------------------------------- Final Exams

Tuesday, March 19 by 5pm------------------ Grades Due in Registrar’s Office

Second Eight Weeks (Term 3), March 18 – May 10

Monday, March 18---------------------------- First Day of Class

Monday/Tuesday, March 18-19------------ Late Registration (Late Fee will be Assessed)

Tuesday, March 19---------------------------- Last Day to Add/Drop Classes

Tuesday, March 19---------------------------- End of 100% Refund Period

Friday, April 12-------------------------------- End of Prorated Refund Period for Complete Withdraw

Friday, April 19-------------------------------- Last Day to Withdraw from Class

Thursday, May 9------------------------------- Last Day of Class

Friday, May 10--------------------------------- Final Exams

Tuesday, May 14 by 5pm--------------------- Grades Due in Registrar’s Office

West Virginia State University

SUMMER Session Calendar, 2024

(*Note: Please refer to part of term section for term specific important dates/deadlines)

Eight-Week Summer Session I, May 20 – July 12

Friday, April 5--------------------------------- Deadline to Apply for August or December Graduation

Friday, May 10---------------------------------Payment Due for Summer Session

Monday, May 20-------------------------------First Day of Classes

Monday/Tuesday, May 20-21--------------- Late Registration (Late Fee will be Assessed)

Tuesday, May 21------------------------------ Last Day to Add/Drop for Registered Students

Wednesday, May 22-------------------------- Last Day to Change Pass/Fail and Audit

Wednesday, May 22-------------------------- Last Day to Change Major for Summer

Friday, May 24-------------------------------- University Holiday – Offices Closed

Monday, May 27-------------------------------Memorial Day Recess

Friday, June 14-------------------------------- End of Prorated Refund for Complete Withdraw

Wednesday, June 19-------------------------- Juneteenth – Offices Closed

Friday, June 21-------------------------------- Last Day to Withdraw from Individual Classes AND Last Day to Withdraw from College

Thursday, July 04------------------------------Independence Day Recess – Offices Closed

Thursday, July 11------------------------------Last Day of Classes

Friday, July 12---------------------------------Final Exams

Tuesday, July 16 by 5pm---------------------Grades due in Registrar’s Office

Saturday, August 3----------------------------August Graduation Date

Four-Week Summer Session II, May 20 – June 14

Friday, April 5--------------------------------- Deadline to Apply for August or December Graduation

Friday, May 10---------------------------------Payment Due for Summer Session

Monday, May 20-------------------------------First Day of Classes

Monday/Tuesday, May 20-21--------------- Late Registration (Late Fee will be Assessed)

Tuesday, May 21------------------------------ Last Day to Add/Drop for Registered Students

Wednesday, May 22-------------------------- Last Day to Change Pass/Fail and Audit

Wednesday, May 22-------------------------- Last Day to Change Major for Summer

Monday, May 27-------------------------------Memorial Day Recess – Offices Closed

Friday, May 31---------------------------------Last Day to Withdraw from Individual Classes AND Last Day to Withdraw from College

Friday, May 31---------------------------------End of Prorated Refund for Complete Withdraw

Thursday, June 13----------------------------- Last Day of Classes

Friday, June 14-------------------------------- Final Exams

Tuesday, June 18 by 5pm-------------------- Grades due in Registrar’s Office

Wednesday, June 19-------------------------- Juneteenth – Offices Closed

Saturday, August 3---------------------------- August Graduation Date

Four-Week Summer Session III, June 17 – July 12

Friday, April 5--------------------------------- Deadline to Apply for August or December Graduation

Friday, May 10---------------------------------Payment Due for Summer Session

Monday June 17------------------------------- First Day of Classes

Monday/Tuesday, June 17-18--------------- Late Registration (Late Fees will be Assessed)

Tuesday, June 18------------------------------ Last Day to Add/Drop for Registered Students

Wednesday, June 19-------------------------- Juneteenth Holiday – Offices Closed

Thursday, June 20----------------------------- Last Day to Change Major for Summer

Thursday, June 20----------------------------- Last Day to Change Pass/Fail and Audit

Friday, June 28-------------------------------- Last Day to Withdraw from Individual Classes AND Last Day to Withdraw from College

Friday, June 28-------------------------------- End of Prorated Refund for Complete Withdraw

Thursday, July 11------------------------------Last Day of Classes

Friday, July 12--------------------------------- Final Exams

Tuesday, July 16 by 5pm---------------------Grades due in Registrar’s Office

Saturday, August 3----------------------------August Graduation Date