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Project Management Services
***Per WV Code, the WVOT is involved in projects where technology is a significant component and is either valued at $250,000 or more, or will involve sensitive or restricted data. WVOT can provide both full-time project management as well as project management oversight. ***
A project is a temporary endeavor undertaken to create a unique product, service, or result. It has defined goals and specific requirements that need to be accomplished within a specified timeframe.
Project management is the discipline of planning, organizing, and overseeing the execution of a project from start to finish. It involves applying knowledge, skills, tools, and techniques to meet project objectives within specific constraints, such as time, budget, scope, and quality.
Effective project management guides a project through a controlled and visible set of activities to achieve project goals while significantly reducing or eliminating risks associated with a project. Additionally, a professional project manager allows staff to concentrate on the business needs of the project and their agency without becoming distracted by the myriad of activities required for a successful project.
Project management refers to a contracted service in which WVOT’s Project Management Office (PMO) provides its customers with experienced professionals to plan, organize, secure, and manage resources needed to bring about the successful completion of specific project goals and objectives.
The Project Management Office provides both direct project management as well as project oversight services.
We work with both Waterfall and Agile Methodology. However, For all software projects we use the Agile Methodology
Full project management may be required for large, complex initiatives with a significant impact on the agency’s operations or strategic goals. These projects may feature varying timelines, often requiring:
Multiple stakeholders, including internal teams, external vendors, and partner agencies.
Cross-departmental or cross-agency collaboration, necessitating coordination across various functional areas.
Vendor involvement, with outsourced services or technology solutions integrated into the project.
Given their scope and complexity, these projects demand a structured management approach to ensure effective planning, coordination, risk mitigation, and oversight. This ensures successful delivery and alignment with strategic objectives.
Responsibilities
Establishing, maintaining, and ensuring the implementation of project management standards and best practices across the organization
Provides guidance, documentation, tools, and methodologies to support project teams in delivering projects effectively and efficiently
Oversees the portfolio of projects, monitors progress, manages resources, and ensures that projects align with the organization's strategic goals.
The PMO plays a key role in governance, ensuring consistency, quality, and accountability in project execution.
Project management oversight is appropriate for projects where an agency has engaged the project management services that could be with a state agency or a third party vendor. Oversight is intended to provide project structure but has less involvement than full project management. Project management oversight is required by code for projects that deal with sensitive or restricted data, as well as projects which have costs that exceed $250,000.
Responsibilities:
Manage all phases of projects (Start to Finish)
Conduct risk and issues management
Manage stakeholder communication
Schedule/Facilitate all team meetings
Maintain project budget
Regular/Ad hoc project status reports
High level project documentation
Overview of all phases of projects
Participate pre-agreed meetings
Regular project status reports
Ensure project adheres to applicable state codes
