Minutes 6-26-12
Post date: Jul 6, 2012 2:28:38 PM
Twin Valley School Board
Whitingham School Board
Wilmington School Board
June 26, 2012
Attendees: Dennis, Phil, Doug, Adam, Paul, Aimee, Dwight, John, Nikki, Nancy T, Becca, Keith
Visitors: Mike Eldred
Dwight called Whitingham to order at 5:36pm
Phil called Wilmington to order at 5:36pm
Dennis called Twin Valley to order at 5:36pm
Whitingham Bond was accepted by the bank. The sale is on July 10th for final rate lock.
Wilmington – Phil gave overview of financials from Ronda. Tax anticipation Line of Credit due September 14th.
Doug made a motion to approve bank Line of Credit for tax anticipation. Dennis seconded. All approved.
Wilmington - Confirmation of RIF of Marilyn Grandy
Doug made a motion to RIF Marilyn Grandy with regrets. Paul seconded. Adam wanted to look at providing an incentive to another school for hiring her to lessen the financial burden on the school. All approved.
Becca gave update on SECT – Federal mandated reporting
Feds say +/= 97 hours for data entry into system
Becca would like funds to pay someone to provide entry as each school is required to provide info.
Doug made a motion to allocate $2,000 for funding the position for data entry. Dennis seconded. Adam wanted to know why this wasn’t budgeted since they knew it was coming. Nancy T said they were hoping for a waiver again this year. All approved
Whitingham and Twin Valley are going to wait until we have a set figure on costs for this.
Fuel Bids –
Phil made a motion for Twin Valley to accept Sandri for fuel supplier. Doug seconded. All approved.
Phil made a motion for Wilmington to accept Sandri for fuel supplier. Doug Seconded. (4) approved, (1) opposed.
Art teacher appointment for DVES will be next meeting.
Dennis is stepping down as Wilmington E-board and Super board Rep. Adam made a motion to accept Dennis’ resignation as E-board and Super board rep. Doug seconded. All in favor
Doug made a motion to appoint Phil as E-board rep and Super board rep. Adam seconded. All in favor
Twin Valley –
Phil made a motion to accept the resignation of Jean Hodgkins as Special Education Instructor. Doug seconded. All approved.
Aimee made motion to accept the resignation of William Yates. Phil seconded. All approved.
Twin Valley –
Doug made a motion to accept the consent agenda with corrections of meeting on June 12th – executive session at 7:45pm, meeting adjourned at 8:00pm. All approved.
Whitingham –
Dwight made a motion to accept the consent agenda with corrections of meeting on June 12th – executive session at 7:45pm, meeting adjourned at 8:00pm. Nicki seconded. All approved.
Wilmington –
Doug made a motion to accept the minutes from May 22nd and May 1st in the consent agenda from June 12th. Wilmington did not have a quorum for a meeting on June 12th. Paul seconded. All approved.
Fiscal Matters –
Doug wanted to make sure expenses are being charged correctly to appropriate districts.
Adam wanted to make sure the two librarians at Whitingham and Wilmington are collaborating on future purchases.
Principals Reports –
Becca submitted report with agenda
Bob’s report was submitted as well
FEMA Field repairs –
FEMA will cover 90% of repairs to baseball and soccer fields at TVHS
Development of Mission and Vision for Consolidated Twin Valley –
Phil would like to have this implemented by the fall. He is looking for guidance on best approach.
John pointed out VSBA website has a great resource for this.
Becca suggested the leadership team start the process.
Nancy T wanted to know what the Central office role will be
Developing Organizational Structure for Transition –
Outlined proposed structure to be used for transition
New Business – Twin Valley
Dennis resigned as Vice Chair of Twin Valley. Doug nominated Phil. Aimee seconded. All in favor.
Dwight would like to have TV teachers put comments on report cards and final GPA’s. Keith explained the GPA at the middle school level is deceiving as the grading is based on standards not number grades.
Wilmington –
Preschool discussion on space for pre-school.
Doug concerned that participation will decrease significantly if they implement a ½ day program. Phil said unfortunately there is no space available for another classroom.
Doug made a motion to make Pre-K program a ½ day program with regret. Adam seconded. (4) approved, (1) against.
Nicki made a motion to adjourn Whitingham at 7:54pm. Aimee seconded. All in favor.
Doug made a motion to adjourn Wilmington at 7:54pm. Paul seconded. All in favor.
Doug made a motion for Twin Valley to enter executive session for contractual matters at 7:55pm. Phil seconded. All in favor.
Returned to regular session at 8:25pm with no action.
Phil made a motion to adjourn @ 8:25pm. Doug seconded. All in favor.