Virtual Events

Check out these resources for delivering a virtual event or meeting!

Still have questions after perusing this page? Email smphevents@med.wisc.edu.

Visit Our Virtual Event Resource Guide

Check out this resource for information on requesting help for your virtual event and to step through considerations for different event stakeholders - event organizers, guests, and virtual event presenters.

Advice on making your event inclusive and general tips are provided as well as example planning materials.

Virtual Event Resource Guide

For Event Planners

The following resources offer supplemental information to the virtual event resource guide above.

View these slides to learn which tool or platform to use and how to engage virtual event attendees
This slide deck includes the five qualities of events and how they translate from in-person to virtual delivery
Create your own planning timeline using the SMPH event team's template
Pass this resource on to your moderators if your event includes a Q&A or discussion panel. The article runs through a moderator to-do list for before, during, and after an event.

For Presenters

Run through this checklist called "Top Tips for Virtual Presentations" before the event. It offers advice on looking your best, preparing your space, engaging your audience, and visual aids.

Listen and Watch

Listen to the May 2020 edition of The Exposure Podcast to remember the most important thing about pivoting to virtual events
Watch this video featuring Faculty Director of Madison Area Technical College Janet Sperstad on what your brain needs for virtual events

Consider joining the Event Producers Group (EPG)!

This support group includes members from all across the UW-Madison campus. We have monthly meetings and often chat with each other for help in the EPG Teams channel.

To join the group:

Email Hannah Shaw at hmshaw2@wisc.edu
Wait to receive further information about being added to our google group (to receive email updates) and the Teams channel

Further Resources

Accessibility

UW-Madison Information Technology provides a guide on how to plan and host an accessible virtual event. The university also conducts accessibility evaluations for content or vendor products upon request.

Diversity, Equity & Inclusion

Diversity, equity and inclusion remain an integral and extremely important part of all events and gatherings at UW Madison and at the School of Medicine and Public Health. Diversity is a source of strength and creativity for all of the university and should be welcomed and celebrated. Visit the UW DEI website to brainstorm how you can better align your event with the goals of the school.

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