Embedded Files
Check out these resources for delivering an in-person event or meeting!
Check out these resources for delivering an in-person event or meeting!
Still have questions after perusing this page? Email smphevents@med.wisc.edu.
Planning Materials
Planning Materials
Blank templates for you to copy or download.
Event Planning Timeline - View our suggested timeline here.
Show Flow - A detailed description of the timing of the day’s activities. Can be used for internal or external communications. View an example here.
Event Meeting Agenda - A broad rundown of what will be covered in a meeting. View an example here.
Event Debrief - An example structure for how to deconstruct and analyze a previous event. View an example from one of our events here.
Budget - A breakdown on budget tracking. View an example here.
When Planning
When Planning
See if you have an answer to these key questions to consider when planning any event.
For Event Day
For Event Day
Check out this packing and supplies list if you feel like you need help knowing what to bring to an event.
If you need to bring name tags along for event stakeholders and/or guests, view the SMPH event team's step-by-step guide on designing and printing name tags.
Consider joining the Event Producers Group (EPG)!
Consider joining the Event Producers Group (EPG)!
This support group includes members from all across the UW-Madison campus. We have monthly meetings and often chat with each other for help in the EPG Teams channel.
To join the group:
Email Hannah Shaw at hmshaw2@wisc.edu
Wait to receive further information about being added to our google group (to receive email updates) and the Teams channel
Further Resources
Further Resources
Alcohol and Catering
Alcohol and Catering
Catering for the UW-Madison campus may be ordered through these three vendors:
University Hospital Catering provides quarter, half, and full sheet cakes.
**make sure to note the deadlines for orders and consider calling the vendor to confirm service, as changes may have occurred due to COVID-19 or staff shortages**
Information on alcohol beverage service permits for the UW-Madison campus can be found here.
Diversity, Equity & Inclusion
Diversity, Equity & Inclusion
Diversity, equity and inclusion remain an integral and extremely important part of all events and gatherings at UW Madison and at the School of Medicine and Public Health. Diversity is a source of strength and creativity for all of the university and should be welcomed and celebrated. Visit the UW DEI website to brainstorm how you can better align your event with the goals of the school.
Floral
Floral
Felly's Flowers is familiar with providing tax-free products/deliveries for the UW-Madison campus.
UW Facilities, Planning, and Management (FP&M)
UW Facilities, Planning, and Management (FP&M)
FP&M works behind the scenes to coordinate campus planning, manage design and construction, maintain and operate buildings and grounds, supply utility services, ensure health and safety, and provide parking and transportation services. Click here to contact FP&M.
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