Rugby Safe

What do you need to provide

List of first aider(s) names, RFU ID numbers and qualifications - If the first aider doesn't hold an RFU first aid qualification, proof of their qualifications (certificates) will also need to be provided in all cases.
Number of players attending
Are all players accompanied by their parents? If not, you will need to supply medical forms completed by club for each player if no parents attending.
Dedicated First Aid Risk Assessment and list of first aid supplies that you are taking.
Details of process in case of medical emergency.
Confirmation of injury reporting process.
Confirmation of insurance

First Aid / Medical Emergency

A minimum of 1 First Aider must accompany the touring party. 2 or more First Aiders are preferred to provide emergency cover.

List of first aider(s) names, RFU ID numbers and qualifications - If the first aider doesn't hold an RFU first aid qualification, proof of their qualifications (certificates) will also need to be provided in all cases. External qualifications must be uploaded to GMS under the Self Service Qualifications of the individuals record.

Each appointed First Aider must hold the role of First Aider with the club on GMS and have access to the ProActive app for reporting injuries and events

Each first aider will need a valid DBS, Current eLearning: Headcase Concussion Awareness Training and eLearning: Introduction to Safeguarding. These expire on an annual basis so please ensure they are up to date for the date of the tour. These can be booked and taken on line via GMS. The qualifications will take a few days to appear on GMS, so please don't leave it until the last minute.

You will need to provide DBS number, RFU ID, Qualification Expiry Dates. The club Rugby Safe Lead and Safeguarding Officer can help retrieve this information if you are unable.

A template will be provided for capturing this information along with a Medical Emergency Process document as part of the Tour Pack that is accessible by completing the Outgoing Tour Pack form

Players Attending

You will need to provide the number of players that are attending the tour.

For all unaccompanied players you will need to ensure that a parent / guardian has full completed the medical questionnaire.

If another attending adult is taking responsibility for the individual on tour they must complete the Locus Parentis form along with the players parent / guardian.

The Medical form and Locus Parentis Form are supplied as part of the Tour Pack that is accessible by completing the Outgoing Tour Pack form

Risk Assessment and Supplies

This information is supplied as part of the Tour Pack that is accessible by completing the Outgoing Tour Pack form

Injury Reporting Process

All injuries no matter how trivial must be reported via the ProActive App. Each First Aider should have access to this app. in the event that you do not have access please contact the Rugby Safe Lead who will grant access

Insurance

Insurance is an important part of any tour. If you are travelling out side of the UK and therefore not covered by the NHS it is essential that insurance is taken out for players. The RFU have a preferred insurer that specialises in rugby tours. This is Howdens Insurance, please ensure that the players are adequately covered. Proof of this insurance being in place will be required for the tour to be approved.

Other persons on the tour parents etc, should be advised that they will not be covered by this insurance (unless they have been included in the group policy) and they should provide their own travel insurance.

All members of the touring party should be advised to have a valid GHIC card

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