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What is Google Docs?
What is Google Docs?
Google Docs is an online word processor available online via an internet browser and as a mobile app on Android and iOS devices.
Google Docs allows users to create and edit documents online while collaborating with other users in real time.
Google Docs can be downloaded into Rich text format, Microsoft Word and exported as PDF documents.
Google Docs - How to Guide
Google Docs - How to Guide
Edit Permissions
Edit Permissions
Click the share button in the top right corner of a Google Doc.
Type the names or email addresses of the people you wish to share the document with.
Next to the list of names, select either of the following permissions:
Viewer - Only able to view the document.
Commenter - Only able to view and add comments to the document.
Editor - Able to change anything about the document.
Ensure the Notify people box is ticked for an email to be sent.
Click the send button to finish.
Name versions of a document
Name versions of a document
Click File along the toolbar at the top of Google Docs.
Under Version history, select Name current version.
Type the name you wish to use for that version.
Click Save to finish
Restore a past version
Restore a past version
Click File along the toolbar at the top of Google Docs.
Under Version history, select Show version history.
Select the version you wish to restore on the right hand side.
Click Restore this version in the top left corner.
Click restore in the pop up box to restore that version.
Review suggested edits
Review suggested edits
Click Tools along the toolbar at the top of Google Docs.
Click Review suggested edits
View each edit by clicking the arrows.
See new changes
See new changes
Click the link at the top of the document Last edit was made...
Scroll to the bottom of the page and select Show changes in the bottom right corner of the side panel.
Select a version of the document on the right hand side to see the changes that have been made.
Translate a document
Translate a document
Click Tools along the toolbar at the top of the Google Doc.
Select Translate document.
Select the language you wish to translate to from the drop down menu.
Click the Translate button to finish.
Turn on comment notifications
Turn on comment notifications
Click the speech bubble icon in the top right corner of Google Docs.
Click the Notifications icon.
Select All to finish.
Use Find & Replace
Use Find & Replace
Click Edit along the toolbar at the top of Google Docs.
Click Find and Replace at the bottom of the list.
Type the word you want to replace in the Find box.
Type the word you want to replace with in the Replace with box.
Ensure all checkboxes are unticked.
Click Replace all.
Use suggestion mode
Use suggestion mode
Click suggesting from the drop down menu in the top right corner of a Google Doc.
Highlight the text you wish to give a suggestion to.
Type the suggestion.
Add a comment in the dialogue box that appears on the right hand side.
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