Teacher Aides & Paraprofessionals

Dear Aides  and Paraprofessionals,  

We are honored to have you in the district! Wee Welcome You! 

Please complete the forms and review the information below. (Some items may not be able to open without a Weehawken gmail, which is forthcoming.)

• Welcome Form

• The School Calendar can be found here. 

• Professional Development Site here.

• WEEkly Doc link here

• State & Federal programs for your reference: Employee Assistance

• Health Benefits information can be found here https://www.state.nj.us/treasury/pensions/hb-active-shbp.shtml and additional plan information can be found here.

• Dental Information

• Be sure you completed an application on Applitrack. 

After you have been board approved, please complete the following to complete your hire. 

• • W4 

  • Pension Enrollment (first-time enrollees)

  • Pension (transfer your pension from one school to another)

  • Direct Deposit

  • Non-resident Parking Permit 

  • Health Benefits Enrollment Guide

  • Teaching Contract (check email)

  • Dental Form

  • NJ Form

  • Criminal Background Check - see directions below. 

  • Any employer you have worked with in the last twenty (20) years must complete this form: Sexual Misconduct Form

  • Send HR@weehawken.k12.nj.us the following important scans:

    • Copy of Driver's License

    • Copy of Social Security Card

    • Copy of your Passport, if you have one. 

    • Copy of a voided check that will complete your direct deposit application. 

  • Please send HR a copy of your Mantoux Test and a note from your doctor clearing you to work. 

* Important * Please email all the documents to HR@Weehawken.k12.NJ.US 

On or before your first day, be sure to get the following items/access:

• ScholarChip ID

• Chromebook

• Email account 

• Share911 email

• SafeSchools email

Each morning, please sign into ScholarChip with your ID card. Sign in and out when you enter and leave the building for security reasons.

In the event, you ever need to call out sick, here is some information: please call the absence hotline by 6:30 am on the morning of your absence (201) 422-6129. You may call the evening before as long as it is after 4pm. Please slowly spell your name so the person listening can understand.

Before you start your first day with us, please again reexamine your social media and internet footprint to make sure everything is acceptable. Reminder: school employees are held to a higher ethical standard than general citizens.

Do you have any questions? Call the office 201-422-6126​ or email HR@weehawken.k12.nj.us or Famato@weehawken.k12.nj.us 

Criminal Background Check Directions

New Applicant Request

1. Access the Criminal History Review's New Applicant process. https://homeroom4.doe.state.nj.us/chr

2. Select the first option: "New Administration Fee Request (New Applicants Only)". 

3. Enter your Social Security number to ascertain whether you are eligible for the process.  Click "Continue."

4. If you are eligible for the process, the screen will display four (4) options as to the job position(s) and employer.  Please select the appropriate option and proceed to the next screen. 

   1. All job positions, except school bus drivers and bus aides, for public schools, private schools for students with disabilities and charter schools;

   2. All school bus drivers and bus aides for public schools, private schools for students with disabilities, charter schools and authorized school bus contractors;

   3. All job positions, except school bus drivers and bus aides, for nonpublic schools; or

   4. All school bus drivers and bus aides for nonpublic schools and other agencies.

5. Complete the requested applicant information to include the county/district/school/contractor codes furnished to you by your employer and proceed to the Legal Certification.  In order to continue with the ePayment process, read and accept the terms of the Applicant Authorization and Certification form (AA&C) by checking the box.

6. Complete the required payment information.  There is a $10.00 administrative fee for the Department to process the request and issue an approval letter. There will also be an additional $1.00 convenience fee charged by the private vendor, NicUSA for processing the credit card information. Accepted methods of payment are Visa, MasterCard, American Express or Discover credit cards.

7. You must click the "Make Payment" button only one time to complete the transaction.  After completing the transaction, you will be presented with three required steps:

   1. View and/or print your New Administration Fee Payment Request confirmation page;

   2. Complete and/or print your IdentoGO NJ Universal Fingerprint Form

   3. Click here to schedule your fingerprinting appointment with MorphoTrust

8. Select the first option --  "View and/or print your New Administration Fee Payment Request confirmation page" and print a copy of the receipt by clicking the print button in the upper right corner of the page and presenting a copy to the employing entity.

9. Next select the second option – "View and/or print your IdentoGO NJ Universal Fingerprint Form."  You must print the IdentoGO NJ Fingerprint Form and fill in the boxes for height, weight, maiden name (if applicable), place of birth, country of citizenship, hair color, and eye color and present it to MorphoTrust at the time of LiveScan fingerprinting.

10. Access the MorphoTrust web page by selecting the third option "Click here to schedule your fingerprinting appointment with MorphoTrust" or call 1-877-503-5981 to schedule a fingerprinting appointment. 

11. In about two weeks, you will be able to view and print your "Applicant Approval Employment History" by accessing the Criminal History Review Unit's website.  Provide a copy to your employer.

You shouldn’t need a contributor case number but here it is just in case: NJ930100Z

Archive Applicant Request

1. Access the Criminal History Review Archive process. https://homeroom4.doe.state.nj.us/chr

2. Select the second option:  "Archive Application Request (Applicants Previously Fingerprinted for the Department of Education and Approved Subsequent to February 2003)."

3. Enter your Social Security number to ascertain if you are eligible for the process.  Click "Continue."

4. Select the appropriate Applicant Authorization and Certification form (AA&C) that is suitable to your job position and employer.

5. Complete the requested applicant information to include the county/district/school/ contractor codes furnished to you by your employer and proceed to the Legal Certification.  In order to continue with the ePayment process, read and accept the terms of the AA&C by checking the box.  Click "Next"

6. Submit your credit card payment.  Total payment is $28.50 ($27.50 plus a $1.00 convenience fee charged by the private vendor).  Click "Continue" and then click "Make Payment" at the bottom of the next page.

7. The Payment Confirmation page will state "Your ePayment transaction has been processed successfully."  You should print a copy of this receipt.

8. In about two weeks, you will be able to view and print your "Applicant Approval Employment History" by accessing it on the Criminal History Review Unit website.  Provide a copy to your employer.

Need to make changes to your insurance? Need to add a newborn to your insurance?  Follow the directions from this PDF.  Most changes can only be done in October during Open Enrollment time. However, newborns can be added at the convenience of the new parent once a birth certificate is issued. See directions below.