Please note that the deadline for assigning tickets is October 27.

2m x 2m

Forms & Deadlines

Please fill out the forms below as soon as possible so that we can maximise your experience at Web Summit.

Onboarding survey – Please complete this form as soon as possible. This will give us a clear understanding of your objectives at Web Summit.
Partner comms form – Providing your company details allows us to feature your profile on the Web Summit website and mobile app.

August 25

Web Summit partner store opens.

September 17

Keyline graphics form - submit your stand artwork using the keyline template

October 6

Web summit partner store closes.
Deadline for connectivity orders from the Web Summit partner store.

October 8

Deadline for catering orders.

October 15

Deadline for submitting the partner press release form if you have any news to share.

October 27

Assign your allocated tickets to all attendees by this date to ensure they don’t miss out on our newsletter highlighting features or information on the event. Once you have a ticket assigned, download the Web Summit mobile app from the App Store or Google Play store to access your ticket.

2m x 2m stand renders and keyline

Please read the artwork submission guidelines here and see our video tutorial.

You can submit your keyline graphics here and you can download the keyline template here.

Please submit your stand artwork by September 17.

Stand dimensions and fit out

2m x 2m stand (6’ 7” x 6’ 7”) supplied by exhibition organizer.

Your 2m x2m exhibition package contains:

One pod table and two high stools
10 amp single phase connection
A single 7mbps internet enabled network cable

Any additional requirements must be ordered from the Web Summit partner store by Wednesday, October 6. If you cannot find what you are looking for, please contact your Partner Success manager.

Things to note:

Screens and AV

Suggested maximum screen size for 2m x 2m stand: up to 55”.

Partners are allowed to bring their own screen and screen stand onsite for setup at their exhibition booth. For insurance and operational purposes, we do not facilitate the mounting of personal screens for partners at our events. Partners can hire screens and order screen mounting or a screen stand through our partner store. Please note if you bring your own screen the Web Summit team will not be able to assist in the event of technical difficulties.

Please complete this form for all screen mounting:

https://form.jotform.com/WebSummit/screen-render-submission

About the booth

Stands are a fixed height of 2.438m (8’ 0”). No above-stand banners are permitted as part of this package. The depth dimensions of your stands are determined by your contractual agreement. Please ensure your design team complete the keyline graphics in the link above. All activations should remain within the dimensions of the allocated space.

Please refer to the site plan for your stand orientation, and indicate the left and right walls artwork. Web Summit branding will appear on end caps.

Please note that pop-up/pull-up banners are not allowed at stands. All exhibitors must also abide by Web Summit’s anti-harassment policy.

Cleaning

Cleaning packages are available to purchase from the Web Summit partner store.

Waste disposal

Web Summit has long supported the UN Sustainable Development Goals (SDGs) and is committed to advancing their progress.

Build waste and construction materials: Partners and contractors are responsible for the disposal of build materials and waste generated during the stand build and post-build phases. Abandoned non-reusable or non-recyclable waste materials that fill or partly fill an open top skip will be charged out to the persons responsible at a rate of €830.

We are asking partners to, where possible, repurpose or reuse all other waste materials which cannot be recycled, or dispose of those materials through their own waste disposal systems.

Cardboard and recyclable plastics: Any recyclable plastic and cardboard waste that builds up on your stand (during build, open days and breakdown) should be separated clearly and left for collection at your activation at the end of each day.

Single use plastic: As part of its 2030 Sustainability Strategy, Web Summit strives to be a Zero Waste event. As such there will be zero tolerance for any single use plastic being onsite. Web Summit would appreciate your support in this regard to ensure the event is as sustainable as possible.

Fines: Partners and contractors who abandon materials or do not manage the disposal of their waste in accordance with the venue’s policies will be billed post-event at a rate of €830 by the event organiser.

Show schedule, load-in and load out

Load-in rules

Access to your booth is possible from the opening morning – Tuesday, November 2 from 7.00am. Please note you will need your Partner ticket to get access at 7.00am. If you require earlier access, please contact your partner success manager. The conference floor will open for General Attendees from 8.30am on Tuesday, November 2.

Load-out rules

You must not start breaking your booth down until 6.30pm on Thursday, November 4 (or until the venue is clear of all attendees).

All items without exception must be clear of the venue by midnight on Thursday, November 4. Please ensure appropriate arrangements are made for trash, boxes, fixtures of items to be shipped. Any items not removed from the venue will be deemed as rubbish and the associated cost of removal will be assigned to the exhibitor.

Partner store

The Web Summit partner store allows our event partners to purchase all the products and services required for their event activation. Our product range includes the following product categories: electrics and lighting; AV; furniture; rigging services; carpet; connectivity; and labour and services. Please contact your partner success manager if you require items not displayed on the store.

The Web Summit partner store will open on Wednesday, August 25 and will close on Wednesday, October 6. Please purchase all of your requirements before this date as late requests can not be facilitated.

To ensure the delivery of goods and services on site, store management requests that all orders are paid in advance of Wednesday, October 6.

Please note there will be no onsite orders at Web Summit.

Shipping and storage

Shipping

If you are planning on shipping directly to the venue, please contact your partner success manager to arrange an introduction with our shipping partner, Merkur Expo Logistics as soon as possible.

Please take into consideration the high volume of inbound emails received by our logistics partner at peak times. We strongly recommend contacting them at your earliest opportunity and allow sufficient time for shipments and storage requirements to be coordinated and processed.

All partner shipments should be confirmed and paid for with Merkur by October 9.

Please note the deadlines for last shipment by sea freight is October 15 and air and road freight – October 22.

The advanced warehouse is open from October 18 until October 26. For cargo arriving after these dates, an additional 25% handling surcharge for receiving the goods will be added.

Merkur, the official Web Summit international forwarder, provides a full range of services from advanced storage, storage of empties, accessible onsite storage and forklift services. Read the full shipping guidelines here.

Storage

Merkur, Web Summit’s official international forwarder, will be handling all orders for onsite storage services directly with the partner.

There will be a pre-event drop-off service for partners who will be coming onsite for the first time on Tuesday, November 2nd. This service will cover delivery of items to stands and if required, organise the storage of items during the event. More information on this service is coming soon

If you require this drop-off service or storage of merchandise, empty cases or containers during the event, please let your partner success manager know and they will facilitate an introduction with Merkur.

General information

All relevant partner information, such as venue map, tickets, registration times and show schedule, network requirements, shipping guidelines, hotels, filming guidelines and event policies, could be found in the General information section.

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