Visa & travel essentials

All media attending Web Summit Qatar, both international and local (including Qatari Citizens or QID holders), must submit an application via the Hayya Media Portal to obtain a Hayya Entry Permit and/ or Hayya Media Accreditation. 

Qatari Citizens or QID holders must apply to obtain only the Hayya Media Accreditation. This accreditation is required as well as your Web Summit Qatar ticket issued to you already by us.

You can apply via the Hayya Media Portal (linked below), through which you can also obtain a standardised Film Permit if you wish to film across touristic locations in Qatar and/or plan to bring hand-held equipment, which require clearance at the airport / land border. For more information on the process of equipment clearance please refer to the manuals linked below.

We recommend applying as soon as possible to allow time for your application to be processed. Application processing usually takes around one week. 

How to apply:

1. Log into the Hayya Media Portal 

   • Please note: If you have an existing Hayya account from before, you must use that account. Please do not create a new account if you already have a Hayya account. If you would like to update your Hayya account email, please contact media@hayya.qa

   • If you do not already have a Hayya account, you can go ahead and create one.

2. Select Web Summit Qatar 2025 as the event and submit the required information and attachments.

   • Credentials: You will need to upload a copy of your Web Summit Qatar onboarding email. You can search for the email ‘Web Summit Qatar 2025’ in your inbox and take a screenshot or export the email as a pdf and upload to your application.

   • Registration reference number: You will be asked to provide your 'Registration reference number' which is your Web Summit Qatar ticket reference number that can be found in your onboarding email.

   • Photo Compliance: Kindly ensure that the submitted photo complies with immigration laws. It should be positioned with the head centered, extend to shoulder level, and be a clear colour photo. Additionally, note that social media profile pictures are not acceptable.

   • Passport Copy Requirements for Specific Nationalities: For applicants from India, Pakistan, Bangladesh, and Syria, it is imperative that the attached passport copy includes both the first and last (detailed) pages in a single scanned colour copy.

3. You’re all set! You will receive your Hayya Entry Permit, Hayya Media Accreditation and Film Permit over email once your application has been processed and approved. 

Whilst filming around Qatar, please have your Web Summit Qatar accreditation and Film Permit with you at all times.

For ease of reference, you may refer to the documents below to guide you through the registration process.

Hayya Media Portal Advisory

User Registration Manual

Equipment Clearance User Manual

Film Permit Guidelines

Please contact Hayya's Media Support team at media@hayya.qa if you have any portal-related queries.

Before departing from your home city, please ensure your Hayya Entry Permit has been approved and you have received the permit over email. You will not be allowed to enter the State of Qatar without a valid Hayya Entry Permit. 

There are certain goods whose import or export is restricted under the provisions of the Common Customs Law for the GCC States.

Please see here for more information. 

We advise you to look into these restrictions before you fly to Qatar.