2023-2024 Officers Coming Soon!!

The president's primary role is to lead the club, making sure it functions effectively. Responsibilities before taking office include :

 Study the Interact constitutional documents.

 • Meet with the board of directors to plan club activities

Responsibilities in oficece include: 

• Conduct efective meetings by preparing a detailed agenda  that outlines what will be covered and for how long, al lowing enough time for reports from ofcers and commit tee members. 

• Plan creative programs for club meetings well in advance,  and arrange for speakers, panel discussions, trips, and en tertainment that appeal to a wide range of interests. 

• Delegate responsibility to help other members develop  their leadership skills and to avoid getting overwhelmed  with details. 

• Identify members’ skills and interests, and harness them  in club projects. 

• Work to ensure that the club’s activities and service proj ects are successfully promoted and

The vice president’s primary role is to support the president.  Some clubs may choose to have the incoming president serve  as vice president before taking ofce. Te vice presidency  is not an automatic stepping stone to the presidency, but it  provides excellent training for a future club leader. Responsi bilities include:

Preside over meetings when the president is absent. • Serve as a member of the board of directors. 

• Work with the president to handle special assignments. • Stay up-to-date on all the club’s

goals and ongoing activities

 Te secretary’s primary responsibility is to help the club  function efectively. Responsibilities include: 

Maintain all club records, such as: 

– Membership 

– Committee appointment worksheets 

– Attendance 

– Dues payments 

– All important club papers, including the club’s Certif cate of Organization, budget documents, and reports  • Take minutes — a clear, concise written record of what  was said at a meeting and any actions taken — at all club  meetings. Minutes shouldn’t detail every word that was  said or how the decisions were reached but should cover  these points: 

– Type of meeting (board, club, or committee meeting) – Date, time, and place 

– Presiding ofcer 

– Attendance  

– Approval and correction of last meeting’s minutes – Treasurer’s statement 

– Summary of reports from ofcers and committees – Summary of agenda (including old and new business)  and actions taken 

– Announcements 

– Adjournment 

Te secretary can also be responsible for notifying RI of suc cessful projects by submitting the Interact Project Data Form  (see chapter 5) and for annually updating the club’s ofcer  and contact information with RI. 

report to  club members and the incoming treasurer. All the treasurer’s  reports form part of the club’s permanent record. 

The director of Fundraising works with the secretary to maintain accurate fnancial records. Tis ofcer should be a responsible, detail oriented person. Responsibilities include: 

• Collect membership dues. 

• Deposit dues and all proceeds from fundraising projects. • Handle most of the work of preparing and administering  the budget. 

• Prepare a monthly report that accurately details: – Money on hand at the beginning and end of the month – Income, with its source (such as membership dues or  fundraising) clearly indicated 

– Payments, indicating for what and to whom • Prepare an end-of-year report summing up the impact of  the past year’s activities on the budget. 

Te outgoing treasurer should give the end-of-year on the board.Your sponsor Rotary club must approve any additions.

The Director of Membership responsibility is to help the club function effectively. Responsibilities include:

-Membership 

-Attendance 

-Dues payments 

-Planning social 

-Activities with each meeting 

-Planning Inductions

Club Committee

-Keep new members and recruit new members 

Methods for publicizing the club's activities to accomplish these tasks , the committee may want to divide into subcommittees.

The committee also maintains a historical record of the club  , such as a scratch book  , that includes pictures and descriptions of the club's activities. 

The finance committee decides how the club will fund its activities, always with a goal of keeping dues low and maintaining the club’s ability to support itself. The committee finds ways to obtain donations for projects and activities, both in-kind and monetary, from businesses and organizations by offering something of value in return, such as services or recognition.

The service committee organizes one or more projects each year that benefits either the school or the community 

The international understanding committee undertakes one project each year that promotes international goodwill.