Eligibility Review Process

Overview of Working Through the Reeval Sheet & Assessment Plan

Tips & Tricks (2).pdf

What is a Triennial Review?

The purpose of reevaluation, required at least every three years or more frequently if requested, is to ensure that the IEP team, including the parent:

Determines whether the student continues to have a disability
Determines whether the student continues to require special education services
Determines the necessary additions or modifications that will enable the student to meet his or her individual instructional objectives and participate in the general curriculum, as appropriate
Reviews existing assessment data and decides whether any further information about the student’s present levels of performance and educational needs is required
Reviews the student’s progress toward meeting the district’s standards or graduation requirements or both
Determines appropriate test accommodations or modifications that will enable the student to participate in the administration of districtwide and statewide assessments

In addition to the preceding elements, an additional standard for evaluation procedures is that every evaluation report for each student must be documented in writing. The assessors and the IEP team are expected to gather and to report in writing relevant and necessary information for reevaluations while observing all procedural safeguards for the individual student and his or her family.

Step 1 - Work Through the Triennial Reevaluation Determination Form

Triennial Reevaluation

The Triennial Reevaluation Determination form is completed 75 days out from when your Triennial Review is due.

Work through this form with your school psychologist, service providers, and parent/guardian.

NOTE: It is imperative that you include all service providers in this process. Some team members may determine that assessment isn't necessary, while another service provider may need to assess. (Example: Speech may determine assessment is needed while school psychologist and Education Specialist may feel assessment isn't needed.)

You MUST complete this form anytime the team decides not to assess. If the team has determined that assessment is needed, skip this form and draft an assessment plan.

Step 2 - Complete Assessment Plan if Team Determined Assessment is Needed

Assessment Plan

If the team has determined assessment is needed you must then complete an Assessment Plan.

Work closely with your school psychologist and any other service providers in completing this form.

Step 3 - Obtain Parent Consent & Share Signed AP with All Assessors

The following is a list of people you may need to share the AP with:

Parent(s)/Guardian(s) should receive a copy of the AP
School Psychologist
Speech and Language Pathologist
Occupational Therapist
Adaptive PE
Deaf & Hard of Hearting Teacher
Assistive Technology Specialists
Physical Therapist
School Nurse

Step 4 - Assess Student

Work with your School Psychologist or Program Manager in selecting the appropriate measure.

Tips and things to consider when testing your student:

Is this the appropriate measure?
Chunk testing sessions
Collaborate with other assessors to ensure you are not scheduling sessions at the same time or stacking sessions, this can be exhausting for the student and essentially have a potnetial impact on assessment results
Have materials out ready prior to pulling student from class for testing
Limit distractions
Work with a student at the most beneficial time of day for them. Some students do better in the morning while others may do better later in the day
Follow the test directions
Inform teachers in advance and collaborate with teachers in finding the best time to pull a student from their class
Try to score subtests as you work through the assessment and take note of different observations you make such as responses, patterns you may notice, or any behavior you may observe throughout the session. This will come in handy when it comes time to write the report.

Step 5 - Draft Multidisciplinary Report

Please use the template below. Be sure you make a copy so as not to adjust the original document.

Attach the signed Multidisciplinary Report (MDR) in SEIS to the Eligibility Review Transaction and send the signed copy in to the DO for scanning along with all other documents.

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