BYLAWS OF THE YANKEE POINT YACHT CLUB, INC.

(A non-stock, non-profit Virginia Corporation)

1.     NAME

The name of the corporation shall be Yankee Point Yacht Club, Inc., also d/b/a Yankee Point Racing and Cruising Club, herein referred to as the “Club.”

2.     OFFICE

The principal office of the Club shall be located at 734 Oak Hill Road, Lancaster, Virginia

Mail: PO Box 246, Mollusk VA 22517

IRS Tax EIN: 51-0247840

Info: yprccinfo@gmail.com
Web: www.ypyc.us

3.     BURGEE
The triangular burgee of the Club will be red and white sails on a dark blue background.

4.     PURPOSE
The purpose of the Club is to establish an organization to promote and encourage yachting, seamanship, sailing and allied subjects, and good fellowship amongst members of the Club.

5.     MEMBERSHIP
The membership of the corporation comprises and shall comprise those enjoying membership by election in accordance with the Charter and Bylaws.  Any candidate for membership must be proposed and seconded in writing.  The name and address of the candidate, with the names of the members proposing and seconding him/her/them must be sent to the Secretary who delivers it to the Board of Trustees.  Due notice of the proposal of membership, together with the name and address of the candidate must be given to all members.  Members shall be elected by Board of Trustees vote.  The Classes of membership shall be:

a)     Family membership: spouses or partners; and their children under 21 years of age.    

b)     Single membership:  Individual; and their children under 21 years of age

c)     Out of State membership: members who have their primary residence out of state and not having a residency, property or boat permanently located in the Virginia counties of Lancaster, Northumberland, Richmond, Westmoreland, or Middlesex.  

d)     Honorary:  Individual or Family whose contribution to the Club, even though non-Club members, warrant this status be conferred by the Board.  Honorary members pay no dues but enjoy all membership privileges, except they shall not be entitled to hold office or vote in affairs of the Club. 

e)     Children of members, less than 21 years of age, shall be afforded the same privileges as though they were members, except they shall not be entitled to hold office or vote in the affairs of the Club.

6.     CLUB DUES AND FEES
The following year’s club dues and initiation fees for various classes of membership shall be determined yearly by the Board of Trustees prior to end of calendar year.  This shall not be construed to grant the Board of Trustees authority to assess membership in any amount in excess of the annual dues.

7.     TEMPORARY OR PERMANENT REVOCATION OF MEMBERSHIP
The Board of Trustees may reprimand, suspend, or expel a member in its sole discretion, after reasonable notice and hearing.

8.     ENROLLMENT OF YACHTS
The enrollment of yachts in the Yacht Club Registry shall be limited to yachts that are currently registered and/or documented and owned or chartered by active members of the Club.

9.     Management
The management of the affairs of the Club shall be vested in a Board of twelve (12) Trustees.  The Board of Trustees shall consist of seven (7) elected officers of the Club, the immediate past Commodore who shall be an ex-officio member and four (4) members elected from the membership of the Club at large and who shall be voting members of the Club.   A member shall not concurrently hold more than one (1) elected office, unless the Board of Trustees chooses to appoint for a limited basis. Should this be required that person is limited to one vote on Board matters.

The Board of Trustees (12) shall be elected annually by voting membership of the corporation at the annual meeting.  Board of Trustees members must reside in Virginia.  The Board of Trustees may by resolution increase or decrease the number of trustees which must be approved at the annual or a special meeting by Club member votes consistent with provisions of paragraphs 14 and 15.   The Board of Trustees shall have the power to appoint members to fill vacancies which may occur in the Board.  The Board of Trustees shall have the responsibility of the management of the business affairs and the property, both real and personal, of the Club and shall have the powers of a Board of Directors consistent with authority given under the Charter and Bylaws of the corporation.

10.  OFFICERS
The officers of the corporation shall be a President, to be known as Commodore, a Vice Commodore, a Rear Commodore, a Fleet Captain, a Secretary, a Treasurer, and a Membership officer, to be elected annually by a majority of the voting members at the regular annual meeting.  All officers shall be Family or Single members of the Club. The duties of the officers shall be as follows:

a)     Commodore: The Commodore shall be the chief executive officer of the Club.  He/She shall lead the Club, shall preside at meetings of the Club, shall be Chair of the Board of Trustees, and shall enforce the Charter, Bylaws and rulings of the Board.  He/She shall appoint Board members to committees provided for in the Bylaws. All appointees to hold office at his/her pleasure.  He/She shall authorize the Treasurer to disburse funds. He/She shall sign all membership cards, certificates of enrollment and all other documents and papers.  Contracts, loans and other significant documents require Board approval. At his/her discretion he/she shall call special meetings of the Club and shall serve as ex-officio member of all committees.

b)     Vice Commodore:  The Vice Commodore is a Vice President of the Club and will function as the chief assistant to the Commodore.  He/She is responsible for the House and Grounds facilities which includes chairing the related committees.  In the absence or disability of the Commodore, the Vice Commodore will perform the functions of the Commodore. 

c)     Rear Commodore: The Rear Commodore is a Vice President of the Club.  He/She is responsible for the social activities and publicity of social events which includes chairing related committees.   In the absence or disability of the Commodore and Vice Commodore, the Rear Commodore will perform the functions of the Commodore. 

d)     Fleet Captain: The Fleet Captain, as senior captain of the Club, is responsible for the racing and cruising activities of the Club which includes chairing related committees.    

e)     Treasurer: The Treasurer shall have supervision of all funds and financial affairs of the Club and shall render to the Board of Trustees reports of the finances of the Club. 

f)      Secretary:  The Secretary shall keep the minutes of all meetings of the Club and of the Board of Trustees, shall be responsible for giving notices as may be required of all such meetings and shall perform all other duties as may be prescribed by the Commodore.  The secretary shall be the custodian of the corporate seal and records of the Club. 

g)     Membership:  The Membership Officer is responsible for recruitment of new members and the integration of all members into Club activities which includes chairing related committees for development of strategies to enhance recruiting, encourage member involvement in boating and social activities, and to promote greater use and enjoyment of club facilities.

11.  COMMITTEES
The Commodore shall appoint Board members or members at large to specific committees and as he/she may deem advisable to create.  Some examples may be:
    Awards Committee
    Publicity Committee
   

NOMINATING COMMITTEE
The Nominating Committee shall be chaired by the immediate Past Commodore, shall consist of not less than three members, and shall recommend a slate of officers and trustees for submission to the Board and general membership prior to the annual meeting.  Additional nominees may be made by Club members by giving written notice to the Board at least one day prior to the annual meeting.

12.  MEETINGS
The annual meeting of the membership of the Club shall be held in November each year upon the call of the Commodore; the Secretary, ten days prior, will communicate written notice to each member in good standing at his/her address. Immediately following the annual meeting of the current and new Board of Trustees shall meet briefly to agree about setting up a joint meeting in December to go over the procedures governing the operation of the club.   Voting during Nov/Dec board meetings is restricted to current board members.   

Special meetings of the members of the Board of Trustees shall be held upon call of the Commodores or upon call of a majority of the Board of Trustees. Notice of special meetings of the members and/or Board of Trustees shall be communicated to each person entitled to vote at such a meeting not less than ten days prior to any such meeting.  Material to be voted upon should be included with this notice.

Technology permitting, virtual attendance is acceptable for board and member meetings.

13.  VOTING RIGHTS
The right to vote in any meeting of the Club shall be limited to active members (a member who is in good standing and whose dues are current).  Family membership is entitled to two votes.  Single membership is entitled to one vote.

14.  QUORUM
A quorum shall be a simple majority of voting members and shall be necessary to conduct the affairs of the Club at any membership meeting.  Members casting electronic or proxy votes shall be included in the quorum count.   Email and proxy votes must be provided not less than one calendar day prior to the meeting.  A quorum for transaction of business at every meeting of the Board of Trustees shall consist of a simple majority of the members of the Board of Trustees and a majority vote of those present at such meeting shall be sufficient to pass any resolution or measure within the authority of the Board of Trustees.

15.  AMENDMENT TO THE BYLAWS
The Bylaws may be amended, by a vote of the membership at the annual or a special meeting of the membership where the proposed amendments to the Bylaws has been circulated in written form to the membership 30 days in advance.  Member feedback to Board of Trustees will be accepted for up to 14 days and if the document is to be reworked per the Board of Trustees, a revised version must be provided to members at least 7 days in advance of the meeting. Changes to the bylaws requires a quorum of voting members and at least two-thirds (2/3) of that quorum voting affirmatively for the change.  Changes to the bylaws can be made at the annual meeting or a specially convened membership meeting.  If a quorum is not met by the time of annual or specially convened membership meeting, voting will be extended until a quorum is met but not longer than 30 days,

16.  FISCAL YEAR
The fiscal year of the Club shall end on December 31st of each year.

17.  CHECK SIGNING AUTHORITY
Checks drawn on the account of the Club must have the signature of the Commodore, Vice Commodore or Treasurer, who may also authorize electronic payments.

Effective January 1, 1980

Melvin R. Manning

Attorney for Yankee Point Yacht Club, Inc.

As amended December 3, 2011, by vote of the members at the Annual Meeting.

As Amended November 10, 2018, by vote of the members at the Annual Meeting.

As amended November 9, 2024, by vote of the members at the Annual meeting. 

g.