Google Sheets functions
How To Remove Functions In Google Sheets: A Guide For G Suite For Education Administrators
Google Sheets provides a wide range of functions that enhance productivity and data analysis. However, some functions may not be suitable for students, as they can potentially allow access to external web content. This article aims to explain how administrators can use Safe Doc to restrict access to certain functions in Google Sheets, ensuring a safe and controlled environment for students. By removing specific Google Sheets functions, administrators can mitigate the risk of students downloading external data and maintain a secure learning environment.
Safe Doc: Enhancing Safety in Google Sheets
Safe Doc is a powerful tool designed to help G Suite for Education administrators create a safe and controlled digital ecosystem. By using Safe Doc, administrators can blacklist functions that they consider inappropriate for student use. This feature ensures that these functions will no longer be visible or accessible in Google Sheets.
Removing Inappropriate Functions
Safe Doc simplifies the process of removing inappropriate Google Sheets function list. Here's how it works:
Insert > Function Menu: The "Insert > Function" menu in Google Sheets allows users to find and insert functions into their sheets. Safe Doc removes the inappropriate functions from this menu, ensuring students cannot find or use them.
Function Button in the Toolbar: Clicking on the function button in the toolbar triggers a function list menu. Safe Doc removes the inappropriate functions from this menu as well, preventing students from accessing them.
Help > Search the Menus or Shortcut Alt + / When typing "=IMPORT" or any other function name, Google Sheets displays an auto-completion menu to assist users in finding the correct function. Safe Doc filters out the inappropriate functions from this list, preventing their selection.
Assistive Function Usage Dialog: Google Sheets provides an assistive function usage dialog that offers examples, descriptions, and argument formats for various functions. Safe Doc blocks this dialog for blacklisted functions, ensuring students are not provided with any assistance related to those functions.
Getting Started with Safe Doc:
To begin using Safe Doc to restrict Google Sheets functions, follow these steps:
Deploy Safe Doc to Students' Chrome Browsers: Ensure that Safe Doc is installed and deployed to students' Chrome browsers. Refer to the Safe Doc deployment guidelines for detailed instructions.
Configure Safe Doc: In the Safe Doc configuration settings, add the "BlockSheetFunctions" policy and provide a list of function names to block. Function names are case-insensitive. For example, to block the IMPORTFEED and IMAGE functions, use the following configuration:
"BlockSheetFunctions": { "Value": ["IMPORTFEED", "IMAGE"] }
Limitations:
It's important to note that while Safe Doc effectively removes the visibility and accessibility of inappropriate functions, it does not disrupt the functionality of these functions if manually typed by students. Administrators should emphasize the importance of responsible usage and educate students about appropriate content and data sources.
Conclusion:
Safe Doc provides G Suite for Education administrators with a valuable tool for controlling and maintaining a secure learning environment in Google Sheets. By utilizing Safe Doc's function-blocking feature, administrators can restrict access to inappropriate functions, ensuring students can work safely and confidently. By implementing these measures for blocking Google Sheets functions, administrators can promote responsible data handling and create a secure online space for educational activities in Google Sheets.
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