Recent Migration Updates

• September 6 Update - Instructure Call: Kickoff Call with Instructure. Presentation Slide Deck and Zoom Recording (See ITAS for Passcode)

• August/September - Internal Team: Working with K16, Inc. regarding course migration. Comparing/contrasting quality options against traditional migration.

• August/September - Internal Team: Project plan initiated in ClickUp.

• September 14 Update - Instructure Call: Scope call with Instructure. Presentation Slide Deck. (WSU Internal Faculty and Staff Access Only)

• September 15 Update - Internal Team: Scope call with IT and ITAS to determine authentication protocol. We plan to use Microsoft Azure (OAuth) as primary and CAS as secondary. Local Canvas authentication for selective access.

• September 15 Update - Internal Team: K16 migration contract signed. This will involve migrating 1,000 Master and Template courses from Blackboard to Canvas in two waves. Academic leadership is reviewing a spreadsheet of legacy Masters and Templates to determine which will migrate.

• August/September Update - Internal Team/K16: Working with K16 to determine migration QA for courses.

• September 19 Update - Internal Team: Determining Group 1 Training Schedule.

• September 26 Update - Internal Team: Still collecting feedback from departments regarding which Masters and Templates will migrate.

• September 26th - Instructure Call: Topics: Authentication, roles and permissions.

• September 26th Update - Internal Team: Microsoft Azure/OAuth login on production is functional. Awaiting CAS fail-over. 

MILESTONE 1 - Production System Launched and Authentication Successful

• September 28 Update - Instructure Call: Meeting with Instructure to discuss data provisioning.

• October - Internal Team: Create Roles and Permission Blocks.

• October - Internal Team: Create course template.

• October - Internal Team & Instructure: Working with Instructure regarding Training Resources (Deep Dive).

• October - Internal Team & Instructure: Working with Instructure regarding Blueprints (Deep Dive).

• October - Internal Team & Instructure: Working with Instructure and IT regarding data provisioning (Deep Dive).

• October - Internal Team: Azure authentication added to Canvas Beta Instance.

MILESTONE 2 - SFTP Server Connection between WSUTech and Instructure Created and Validated

• October - Internal Team: CanDO (Development and Optimization) initiated. 16 faculty volunteered to serve as liaisons.

• October - Internal Team and Instructure: Training Program in development for Group 1. Scheduled events on the calendars.

• October - Internal Team: Reviewing data extract files from Banner. Will conduct a test upload with ten courses.

• October - Internal Team: Investigating Grade Passback solution provided by Instructure. Documentation forwarded to IT.

• October - Internal Team: Waiting on Canvas Test Server Instance to reset for Azure authentication to be applied. (October 16).

• October - Internal Team and K16: First batch of 15 courses will be loaded into our system (October 16). This is a test run for validity.

• October - Internal Team: Deadline for CSV extract verification and Roles/Permissions block is Monday, October 16.

• October - Internal Team: Template being finalized. Template shared with ALT.

• October - Internal Team: Data mapping completed. Information sent to IT.

• October - Internal Team & Instructure: Three support email addresses created. These will be added to our Canvas instance and shared with Instructure for access to their support console. WSU Tech purchased 24/7/365 support - the top tier support package.

• October - Internal Team: Exploring whitelisting apps listed in the Canvas EduAppCenter.

• October - Internal Team: Roles and Permissions 90% complete.

• October - Internal Team: Canvas Clinics kicked off.

• October - Internal Team: Outcomes requested by Shelby have been added to the Template.

• October - Internal Team & Instructure: Discussing grade passback options with IT Dev/Ops. There are four options we are considering. Meeting set with JCCC to discuss their process.

• October - Internal Team: Exploring custom JavaScript to disable course content import and lock down sidebar.

• October - Internal Team: Beginning to create Course Admin Account Roles.

• October - Internal Team: Banner load times tentatively set.

• October - Instructure: Tier 1 Support not yet in place, but will be soon. Log into the Support Console successful.

• October - Internal Team: Blueprint Course process initiated.

• October - Internal Team: Manual feed files successful in Beta.

• October - Internal Team & K16: Iteration 3 courses being reviewed and modifications made. Template and Rubrics/Outcomes have been applied. Blackboard Masters and templates: final changes. Meeting with them on 10-26 to discuss.

• October - Internal Team & Instructure: They will provide us an LTI tool for data import error logging.

MILESTONE 3 - Data feeds from Banner Arriving in Canvas

• November - Instructure: Tier I Canvas Support will begin on or around December 1. Defining knowledge base articles.

• November - Internal Team: Group 1 K16 courses (191) have been fed into Canvas. Validating courses. Calendar date for Group 2 determined. 

• November - Internal Team: Canvas Clinics continuing. Group 1 training launching.

• November - Internal Team: Still determining Roles and Permissions block.

• November - Internal Team: Discussions regarding grade passback options from Canvas to Banner. Met with JCCC.

• November - Internal Team: Further tuning of Canvas options and features.

• November - Internal Team: CanDO initiation.

• November - Internal Team: Canvas Clinics and Student Experience

• November - Internal Team: Blueprint methodology.

• November - Internal Team: Working through 206 courses in Group 1 uploaded by K16: correcting broken images and broken file links that resided in Blackboard Content Collection; correcting course formatting issues; correcting incorrect verbiage; removing any resident course dates; validating all course hyperlinks. SLO assessment rubrics loaded into every course.

• December - Internal Team: Group 1 courses are now undergoing the third and final quality check to ensure formatting and accessibility issues have been corrected.

MILESTONE 4 - Group 1 Courses QA Checked and Ready for Spring Term

• December - Internal Team: Blueprint training is commencing with Program Directors.

• December - Internal Team: Group 1 courses have been converted into Blueprints.

• December - Internal Team & Instructure: Canvas Mobile instance has been established. Enter wsu tech to search for institution using either Canvas Student or Canvas Teacher mobile apps.

• December - Internal Team & K16: Preparing for migration of Group 2 courses. Making modifications to the K16 worksheet.

• December - Internal Team: Working with WSU Tech Marketing we are changing the default theme colors - to take effect on December 15. 

• December - Internal Team & K16: January 5th will be the target date for the first wave of Group 2 courses. All Group 2 courses must be ready by Christmas Day to allow K16 enough engineering time to make our requested process changes.

• December | January - Internal Team: Add Faculty Grade Entry information to all Spring Canvas courses. Training forthcoming at pre-session.

• December - Internal Team: Interface changed to reflect college colors and branding.

• December - Internal Team: Announcement added to Spring 24 Blackboard courses redirecting Group 1 students to Canvas. Information shared among internal stakeholders.

• December | January - Internal Team: Canvas Observer Role training schedule in late January for Student Services and Advising.

• December | January - Internal Team: Student Passport to Canvas course created and modified. (Student introduction to Canvas.) All WSUTech students will be loaded automatically in January. This course is inside Canvas.

• December | January - Internal Team: Badgr LTI being added to Canvas.

MILESTONE 5 - Implementation Phase Complete. Canvas Consulting Concluded. Adoption Phase Commenced

• January - Internal Team and K16: Group 2 Courses landing in Canvas.

• January 10th - K16: Group 2 courses should be imported today.

• January - Approximately half of the 150 summer 2024 courses have been corrected from the transition from K16.

• January - Planning to turn on Canvas New Quizzes on January 31st.

• February - Summer courses have had two QA passes. Grade schemas added.

• February - Initiated work with IR and Datatelligent to pass Canvas data into the Data Lake.

MILESTONE 6 - Summer Courses Have Passed QA Process.

• February - Initiated work on the Fall course QA process.

• February - Added a 'best practices' module to new sandboxes, and uploaded it to Canvas Commons for on-demand download.

• February - Signed contract for K16 Archive - a Blackboard data storage solution. We will license this for one year. This is to ensure data integrity as Blackboard goes offline.

• February - Canvas Catalog contract signed.

• February | March - 91 Fall courses reviewed (first pass)

• February | March - Installed a Canvas Catalog Admin course developed by the University of Maryland. The team is reviewing and editing to fit WSU Tech.

• March - Canvas Catalog implementation commencing. Three meetings to date. Prototype Discovery Page created

• March - 400 Blueprint courses reviewed (first-pass).

• March - Blueprint training commencing.

• March - Second Blog sent to campus.

• April - Kicked off Phase 3 of the project plan.

• April - Approximately 20 courses remaining that require first pass. Goal remains May 1 for all Fall courses.

• April - Initiating purchase of ALLY in this quarter.

• April - Fall faculty Blueprint training continuing.

• April - K16 Archive commencing.

• April - New Quizzes training commencing.

• April - First pass completed for all fall courses. Second pass commencing.

• April - Contract process kicked off for Transact/Cashnet + Canvas Catalog integration

MILESTONE 7 - Fall Courses Have Passed QA Process.

• April/May - Canvas Catalog implementation commencing.

  • Cashnet/Transact integration 90% complete. Creating finance codes. 

  • Creating Subcatalogs for academic and non-academic course listings.

  • Waiting on domain name cut-over until the end of June. (training.wsutech.edu) 

  • Mike Rowe Works integration 90% complete (curriculum.mikeroweworks.org).

  • Adding a custom Canvas Global Navigation menu that directs users to Catalog without the need to log in again.

• April/May - K16 Archive is commencing. Test courses approved (10). Full archive underway (18k courses).

• May - Program codes for Catalog store entered into Banner.

• May - Testing storefront transactions in Canvas Test/Catalog.

• May - Modified login created for Non-Credit Subcatalog courses. (Local authentication.)

• May - K16 course migrations continuing. < 4,000 courses remaining in queue. Some courses are failing which will be addresses individually.

• May - Encountering an error in the Transact > Banner posting. Dev Ops is working through that issue.

• May - Mike Rowe training is commencing with Catalog and Canvas.

• May - Custom Catalog Global Navigation widget added to Canvas. A Back To Canvas link added to Catalog. Navigation now stays in the same browser tab.

• June - Catalog credit card transaction working in Beta. Moving to Production.

• June - Waiting on carousel images to be approved for  Non-Credit Training and Professional Development.

• June - Still on target for Scaffolded Archive of all Blackboard courses.

• June/July - Testing ongoing for selecting multiple Catalog courses within a single credit card transaction when they are associated with one Banner Index Code.

MILESTONE 8 - Full conversion to Canvas Complete

• July - ALLY added to Canvas

• July - Reviewing anti-plagiarism / anti-AI options: Turnitin and Copyleaks.

• July/August - High School faculty being trained in Canvas

• August - Copyleaks installed for pilot program.