Circulation Services Policy

1. BORROWING PRIVILEGES

• Employees and students of WPU may borrow library materials for home and inside reading use upon presenting a valid identification card.

• Alums and outside researchers may use library materials only inside the library. They may also request the photocopying of library materials under the conditions stated in the Policy on Reprographic Services.

• Clients are required to submit their identification for tracking and recording purposes every time they avail of the service. The library's responsibility is to safeguard clients' information/data in compliance with the Data Privacy Act. 

• The types and number of books that may be borrowed and their loan periods will depend on the client’s status and the types of material. Library materials in the Reference, Periodicals, and Theses are collections that may not be loaned out.

• All materials used overnight can be borrowed at any time of the day. 

• Only during exceptional cases, upon the judgment of the librarian/library in charge, materials from the Reserve Section may be borrowed overnight but released only within the remaining hour before the closing time and shall be returned on the next day (first hour in the morning only) or else this will be considered overdue, and have additional hourly fines of Php 5.00 every succeeding hour. 

• Delivery of the borrowed materials may be considered only during the pandemic or any health-related/ community quarantine/restriction cases. The borrowed books shall be released only to a third party upon submitting the authorization letter duly signed by the borrower and a photocopy of their valid identification cards or documents. 

• Faculty members must borrow at least five (5) books for home reading in a semester before their clearances are signed. 

• WPU Employees who do not undergo the clearance procedure can only borrow library materials for inside reading. They may be allowed for home reading upon the approval of the librarian/ library in charge and the employee accountable (who has the Memorandum Receipt/Property Accountability Receipt/Inventory Custodian Slip) of the material intended to be borrowed. In this case, the failure of the borrower to return is the responsibility of the librarian/ library in charge. 

2. OVERDUE MATERIALS

• A library material not returned within the allotted time/day of use shall be considered overdue. 

• An overdue material is charged based on the matrix below, not counting Sundays, holidays, or days the library is not open. 

• Clients borrowing privileges will be suspended if they have unsettled library obligations, such as fines, unreturned materials, lost books, or any other library accountabilities.

• The library staff shall not clear students and employees with accountability. 

• Employees shall not pay library fines when borrowed materials are reported lost. Provided these will be reported on or before the due date to avoid the accumulation of penalties. 

• A client may file an appeal for a reconsideration of library fines when it is reasoned by natural calamities, accidents, or failure of the Library to send a recall notice, which is still subject to the investigation and approval of the University Librarian. 

• Other reasons for not returning are already subject to the VPAA's approval upon recommendation of the Library Investigating Committee. The composition is as follows: concerned deans/heads of the office and other members as the VPAA sees fit for the case.

• During exceptional cases (e.g., system failure, sudden holidays), the librarian or Library in charge (campus libraries) may lessen or waive fines if deemed necessary (only if free from fraud and negligence) to increase the morale of clients, the Library, and the University. This applies to cases that have an overdue of 1 to 30 days. 

• For lost and damaged library materials, including replacement, refer to the Policy on Payment and Replacement in the Libarary Manual.