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Learn to create flows in Google Workspace studio by studying examples and copying templates. Use the basic parts of a flow like, starters, steps and variables. Starters are like triggers on a schedule. Steps are the actions that are taken by AI. Variables are options for automation which get your data and bring it into other Google applications. Give these templates a try, then you can access them in My Flows.
On a schedule
Recap unread emails
Notify me in chat
When I get an email
Summarize
Notify me in chat
When I get an email
Decide
Check if the decision is true
Add labels
When I get an emai
Decide
Check if
Ask Gemini
Notify me in Chat
When I get an email
Filter a list of email attachments
Add email attachments to Google Drive
When I get an email
Decide
Check if
Star an email in Gmail
When I get an email: use specific emails that Limit to emails with the specified words or phrases. Attachments aren't searched.
Notify me in Chat
Based on a meeting
Decide
Check if
Summarize
Notify me in Chat
Based on a meeting
Decide
Check if
Summarize
Draft an email
Based on a meeting
Decide
Check if
Extract
Notify me in Chat
Based on a meeting
Notify me in Chat
When I get an email
Decide
Check if
Extract
Create a task
When I get an email
Decide
Check if
Extract action items from the email body
Create a task
When an item is added to a folder
Create a task
When I'm mentioned in a space
Notify me in Chat
When I get an email
Decide
Check if
Ask Gemini
Notify me in Chat
When I get an email
Decide: Have Gemini report if your conditions are true or false.
Check if. Use a Check if step to set which actions to take based on the result. For example, star an email only if it's urgent. If Gemini doesn't have enough information to decide, it defaults to false.
Extract from the email body predefined and custom content for Gemini to find
Ask Gemini
Draft a reply in Gmail
On a schedule
Ask Gemini
Notify me in chat
On a schedule
Ask Gemini
Notify me in chat
Here are all the starters currently available for your flows:
On a schedule
When I get an email
When someone joins a space
When I get a chat message
When I'm mentioned
When an emoji reaction is added
When a sheet changes
When an item is added to a folder
When a file is edited
When an item in a folder is edited
Based on a meeting
When a form response comes in
Here are all the possible steps you can make:
Ask Gemini
Recap unread emails
Extract
Decide
Summarize
Check if
Filter
Draft an email
Draft a reply
Add labels
Remove labels
Mark as read
Mark as unread
Star an email
Remove star
Archive an email
Notify me by email
Notify me in Chat
Add a row
Update rows
Clear rows
Get sheet contents
Add email attachments to Drive
Create a folder
Create a doc
Add to a doc
Create a task
Here's variables you can add to your flow, using extracted data from previously referenced starters or steps:
Email subject
Email body
When email was sent
Drive links
Gmail Categories
Email addresses in 'To'
Email addresses in 'Cc'
Email addresses in 'Bcc'
Email addresses of all recipients
Full names in 'To'
Full names in 'Cc'
Full names in 'Bcc'
Full names of all recipients
Sender email address
Sender display name
Email attachments file name
Email attachments file type
Link to the responses in Forms
Link to form responses in Sheets
Response time
Form response
Space ID
Space name
New member email address
New member display name
Message text
Link to the message in Chat
Sender's full name
Sender's email address
Post time
Spreadsheet name
Spreadsheet link
Spreadsheet location
Sheet name
Editor email address
Editor display name
Timestamp of change
Change type
Changed row count
Link to the file
Name of added file or folder
Link to folder
Name of folder
Meeting title
Meeting description
Meeting start time
Meeting end time
Link to meeting notes
Meeting attachments
Meeting link
Meeting video call link
Meeting location
Meeting ID
All guest email addresses
All guest full names
Accepted: Guests email address
Accepted: Guests display name
Maybe/No: Guests email address
Maybe/No: Guests display name