BYLAWS
OF
THE WICHITA CHINESE LANGUAGE SCHOOL FOUNDATION
ARTICLE I
NAME
The name of the corporation shall be “ THE WICHITA CHINESE LANGUAGE SCHOOL FOUNDATION,” and it may be referred to herein and elsewhere as “Foundation.”
ARTICLE II
NATURE AND PURPOSE
Sec. 1. The foundation shall be a non-profit, non-sectarian, non-religious, non-political educational and culture promoting institution, open to toilet – trained 4 year old pre – Kindergarten to 12th grade, regardless of race, color or religion.
Adults may enroll if classes for ages greater than 12th grade are available.
Classes may be limited, based on Board and staff discretion, if resources are limited.
Exceptions may be made based on Board and staff review and approval.
Sec. 2. The purpose of the Foundation shall be to promote mutual understanding among all ethnic groups in the society by providing classes, seminars and other activities instructing Chinese language, arts and introducing Chinese culture to the general public.
ARTICLE III
MEMBERSHIP
Membership shall be open to:
(a) One representative from each family of the enrolled students, teacher, instructor and/or officer appointed by the Board of Directors;
(b) individual conferred by the Board of Directors in recognition of distinguished service and contribution to the Foundation.
ARTICLE IV
ORGANIZATION
The governing body of the corporation shall be the Board of Directors. The Board shall formulate policies, appoint officers, audit financial matters and supervise the Chinese Language School operations.
ARTICLE V
MEETINGS
Sec. 1. The annual membership meeting shall occur in August, before the start of the academic year. An additional meeting may be held in May, at the conclusion of the academic year, if scheduling and budget permit.
Sec. 2. At the annual membership meeting, new members of the Board of Directors shall be elected for those terms expiring.
Sec. 3. A special membership meeting may be called at any time by the Board of Directors or upon written requests by the majority of general members.
Sec. 4. At least ten days prior to the date of any such meeting, a written notice of the time, place, and purpose of the meeting shall be sent to all members.
ARTICLE VI
ELECTION AND TERM OF DIRECTORS
Sec. 1. The Board shall nominate a slate of candidates for the vacancies on the Board at least ten days before the annual membership meeting in August.
Sec. 2. Candidates for the Board shall be open to all members, with at least 3 of the members being family members of students.
Sec. 3. Election shall be by ballot.
Sec. 4. All directors shall be elected to serve for a term of 1-3 years starting at the beginning of the each school year based on the table below, to plan for staggered succession. Board members will have the option of returning for another term after one year of absence.
Sec. 5. The Board of Directors shall be empowered to fill expired terms of directors occurring between annual meetings.
ARTICLE VII
BOARD OF DIRECTORS
Sec. 1. The Board of Directors shall consist of five members. A chairperson shall be elected among the Board members. The chairperson position may be rotated throughout the Board members at the discretion of the Board and staff.
Sec. 2. Meetings of the Board of Directors shall be held at least twice a year. The chairperson shall call for the meetings.
Sec. 3. Board members shall receive no compensation for the performance of their duties.
a. Members are expected to attend at least 50% [HL1] of all meetings in person or virtually.
b. Members must actively participate in achieving the goals of the Foundation.
c. Dismissal of a board member may occur if the majority of the Board and staff determine expectations are not met.
d.
Sec. 4. At each meeting, the Board shall consider business to be brought before the next membership meeting in order to ensure that the subject matter is ready for discussion, and that all necessary data will be on hand.
Sec. 5. The board, at such regular meetings and at special meeting duly called as needed, may
(a) appoint officers and approve instructor assignments, define their duties and set a compensation schedule;
(b) approve tuition and fee schedule for classes and activities;
(c) approve annual operation budget and plan;
(d) propose bylaws amendments to be adopted by the general membership;
(e) formulate and maintain policies and procedures for the operation of the school;
(f) supervise the operation of the school.
Sec. 6. A report shall be made at every membership meeting of all Board actions (pursuant to the preceding section) since the last membership meeting.
Sec. 7. Standing or ad hoc committees, advisory council and/or administrative assistants may be appointed by the Board when deemed necessary.
ARTICLE VIII
APPOINTED OFFICERS
Sec. 1. Appointed officers of the Foundation shall be principal and vice principal. These officers shall be appointed by the Board of Directors to serve for a term of one year. They may be reappointed.
Sec. 2. The principal shall:
(a) serve as the chief executive officer of the Foundation;
(b) represent the Foundation for outside meetings;
(c) select and assign instructors for Board approval;
(d) propose tuition and fee schedule for classes and activities for Board approval;
(e) prepare the agenda and preside at all membership meetings;
(f) ensure that all members are given the required notice of actions to be considered at membership meetings;
(g) be responsible for the overall administrative functions of the Foundation including scheduling classes and programs, assigning instructors, renting classrooms and supervising all activities.
(h) attend the Board of Directors meetings and report activities to the Board.
Sec. 3. The vice principal shall:
(a) receive and record gifts, all fees and other sums due to the Foundation;
(b) be responsible for student registration and records;
(c) pay compensation or reimbursement of expenses to the instructors and officers;
(d) pay rents, dues and other expenditures;
(e) keep an accurate record of all financial affairs of the Foundation;
(f) attend the Board of Directors meetings and annual membership meeting to give financial reports;
(g) prepare financial budgets for Board approval;
(h) be responsible for filing annual corporate report to IRS and state.
ARTICLE IX
DISPOSTION OF ASSETS
Upon the dissolution of the Foundation, the Board of Directors shall, after paying or making provision for the payment of all of the liabilities of the Foundation, dispose of all of the assets of the Foundation exclusively for the purpose of the Foundation in such manner, or to such organization or organizations organized and operated exclusively for the charitable, educational, or scientific purpose as shall at the time qualify as an exempt organization or organizations under section 501(C)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine.
ARTICLE X
AMENDMENTS
The bylaws may be adopted, annulled, or amended by the affirmative vote of two-thirds of the members voting by letter or at the annual membership meeting.
2023