Effective Date: October 15, 2026
This Privacy Policy explains personal-information processing in Voxi Note: AI Note Taker ("Voxi Note" or the "App"). The App is operated by the individual developer identified in the developer/seller information on its Apple App Store product page (the "Developer," "we," "us," or "our"), based in mainland China. The Developer is responsible for processing carried out by or on behalf of Voxi Note as described here; providers may have separate responsibilities for their own processing.
Privacy contact: a18629525093@outlook.com
The App is intended only for people aged 18 or older who also meet any higher age-of-adulthood requirement applicable to them. The policy on minors appears in Section 11.
This Policy covers ordinary recording, speech transcription, online meeting recording, AI summaries, key-point extraction, translation, membership verification, and support for the App.
The current processing paths are:
Ordinary audio recording: audio is captured on the device and can be saved there. Supported transcription uses Apple Speech; recognition is not guaranteed to occur entirely on the device.
Online meetings: the meeting link and related setup information are sent to Skribby. The bot processes meeting content; Soniox is currently selected through Skribby for meeting transcription.
AI summaries, key points, and translation: relevant text, language information, and instructions are sent to DeepSeek's hosted API.
Membership: Apple processes purchases; the App processes receipts and transaction status to establish and maintain access.
Using one feature does not mean that every provider receives all your information. Agreeing to commercial terms or purchasing membership does not replace separately required privacy permission.
With microphone permission, the App captures audio for ordinary recording. A saved record can include its audio file, name, transcript, AI output, transcription language, date, duration, and whether it came from an ordinary recording or meeting.
Speech or meeting providers may receive the content needed for their respective features. An AI text request does not, by itself, mean that the original audio file is sent to DeepSeek.
Starting a meeting-bot feature sends Skribby the meeting URL, bot name, meeting platform, language information, transcription option, and audio-processing options. A meeting link can contain an access token or passcode; treat it as confidential.
Meeting processing can involve participant voices, names or speaker labels, transcript text, timestamps, and other meeting metadata. Provider-side processing can also involve audio/video recordings or diagnostic screenshots under the provider's meeting configuration and processing terms, even though the App's current user features focus on audio and transcripts. Do not assume a remote meeting bot processes only the local microphone recording.
Before starting, you must have the authority and required participant permission both to record and to send meeting information for the described remote processing.
The relevant transcript or text segments, source and target language information where applicable, and processing instructions are sent to DeepSeek. Results may be saved with the related local record. Do not submit sensitive or restricted information that you are not authorized to send or that the receiving provider does not permit.
The App processes product identifiers, transaction or original-transaction identifiers, receipts, subscription expiration, renewal status, billing-retry or grace-period information where available, and status-verification times. Receipts are transmitted to Apple for validation. Subscription and allowance status are stored locally to establish access and measure saved-recording duration.
We do not receive your full payment-card number or Apple Account password through the App's StoreKit purchase process. Apple handles payment credentials and billing under its own terms.
If you email us, we receive your email address, message, attachments, and other information you choose to provide. We use it to respond, handle privacy requests, or investigate the reported issue. Send only what is needed; do not attach recordings, identity documents, payment credentials, or other sensitive information unless a specific need has been explained.
The App can request microphone and speech-recognition permission. If a supported function uses the system file picker, access is limited to the file you select through that system mechanism.
When you export or share a record, the App can create an export file and provide it to the destination you choose through the system share interface. Your selected recipient, storage location, or external app then controls its copy under its own practices. Permission changes can prevent the related feature from working.
The current App does not intentionally collect IDFA, IDFV, or behavioral clickstream data for a separate advertising or behavioral-analytics program, and we do not sell App content for advertising.
Network providers can receive connection information such as IP address, request time, and client or protocol information. The App also contacts the DeepSeek API domain during startup to check connectivity, even before you request an AI result; that connectivity request does not contain your recording or transcript. Subscription checks contact Apple. Opening the published agreement pages contacts Google Sites and any related page services.
Providers can keep security, diagnostic, and operational logs. Local diagnostic output can also include error details, recording metadata, or transaction-status information. This Policy does not claim that no technical information is processed merely because the App does not run a separate analytics program.
Information is processed to perform the functions you request, save and display records, verify membership, apply duration allowances, provide support, protect the service, and meet applicable legal duties.
Depending on the activity and applicable law, processing requires your consent or another lawful basis, such as performing your requested service, meeting a legal obligation, or protecting legitimate security interests where permitted. We do not treat acceptance of these commercial agreements as blanket consent for unrelated uses or every third-party transfer.
Apple Speech provides supported ordinary speech recognition. Audio and recognition-related information may be processed by Apple; whether processing occurs locally or remotely depends on Apple's implementation, the device, language, and operating system. The App does not guarantee on-device-only recognition.
Apple also handles App Store purchases and receives receipt-validation requests. Review Apple's applicable privacy information:
https://www.apple.com/legal/privacy/
The App directly uses DeepSeek's hosted API for relevant text, language information, and AI instructions. DeepSeek identifies its processing and storage location as the People's Republic of China. Its published policy includes service/model development and training uses and a right to opt out of training-related processing.
The current integration is not offered as zero-retention processing or with a guarantee of exclusion from provider model improvement. DeepSeek publishes purpose-based retention rather than a single fixed period for all submitted content. Do not assume that paying for a Voxi Note membership changes those arrangements.
For a deletion or training opt-out request, contact us for assistance or DeepSeek at privacy@deepseek.com. A request to us does not itself confirm that DeepSeek has applied a change; we will communicate the available outcome.
DeepSeek Privacy Policy:
https://cdn.deepseek.com/policies/en-US/deepseek-privacy-policy.html?locale=en_US
Skribby provides meeting-bot access, capture, and transcription orchestration. The current App selects Soniox for post-meeting transcription or Soniox realtime for live meeting transcription. Skribby's published sub-processor list identifies Soniox as a United States transcription provider. Relevant meeting audio or content can therefore be processed by Soniox through Skribby.
Skribby's listed infrastructure spans multiple regions; the list is not a statement that every listed provider receives every recording. The App does not guarantee a single-country meeting processing location.
Skribby Privacy Policy:
https://skribby.io/privacy-policy
Skribby Data Processing Agreement:
https://skribby.io/data-processing-agreement
Skribby Sub-processor List:
https://skribby.io/sub-processors
We may disclose information when required by law, to address a valid legal request, or where reasonably necessary and legally permitted to protect rights and security. Information you expressly choose to export or share goes to your selected destination.
A provider's separate terms do not remove our own obligations concerning notice, lawful processing, provider selection, or protection of information. Required permission and safeguards must be in place before the relevant sharing occurs. This Policy does not itself authorize a transfer that otherwise requires separate consent.
The current App shows a DeepSeek remote-processing notice before the relevant AI action where no remembered consent is present. It records an accepted choice on the device, so the notice is not necessarily repeated for each summary or translation. Device microphone or speech permission is a separate choice and does not authorize every later AI text request or meeting transfer.
The existing DeepSeek choice does not authorize a different provider or a materially different processing purpose. For meeting-bot processing, review Sections 1, 2.2, and 4.3 before starting the feature. Starting a bot sends the meeting information described there. Separate notice and explicit permission required by applicable law or platform rules remain necessary before that processing. Publication of this Policy alone does not replace that step.
Withdrawal and immediate steps to stop future optional processing are explained in Section 10.
Depending on your location and the feature used, processing can cross a national border. For example, text sent to DeepSeek can be processed in China, and meeting transcription through Soniox can be processed in the United States. Meeting infrastructure can involve additional regions listed by Skribby.
Applicable notices, separate consent, contractual safeguards, and other transfer requirements must be satisfied where required before a transfer takes place. The provider names, purposes, information categories, and contact or request routes in this Policy help explain the current processing paths; they do not replace any additional transfer-specific notice or legally required consent.
If a particular processing location or retention condition is essential to you, contact us before using that remote feature. Do not assume that all App processing remains in your country or that a general device permission authorizes an international transfer.
Saved audio, transcripts, summaries, names, dates, duration records, and preferences remain in the App's local storage until removed through available controls, removal of the App, or relevant device storage operations. Subscription and usage status are also stored locally. The current App does not provide content or usage synchronization between devices.
System-managed backups, device migration, exported copies, and other storage you choose can have separate retention. Removing the App does not necessarily erase backups or exported files and does not cancel an Apple subscription.
The App does not send a retention-period override in its current meeting-bot requests. Skribby's published default schedule distinguishes:
Audio/video recordings: 7 days, or up to 1 year when extended storage is enabled.
Transcripts: for the duration of the service agreement.
Debugging information, including screenshots: 30 days.
These are provider-published defaults, not a promise that every copy is erased after seven days. Account-level settings, legal preservation, and separate categories of data can affect retention. Skribby states that its debugging retention applies independently of ordinary recording/transcript deletion requests. Contact us before recording if you need confirmation of an applicable storage setting.
Apple and DeepSeek retention follows their applicable service arrangements described in Section 4. A local deletion does not trigger automatic deletion across those systems.
We keep support communications and privacy-request correspondence while reasonably needed to handle the matter and related legal or security obligations. Avoid sending unnecessary attachments. A request for deletion is assessed under applicable law; information needed to comply with a legal duty or preserve a lawful claim may need to remain for that purpose.
Use the App's deletion control to remove a saved local record. The App removes its database entry and attempts to remove the linked audio file. This action does not automatically erase provider-held information, temporary or previously exported files, system backups, or copies held by people with whom you shared content.
To request provider-side deletion, email a18629525093@outlook.com. Identify the affected feature, approximate meeting or processing time, App version, and the request you wish to make. Do not include a meeting passcode or the recording itself unless necessary and requested. We may ask for proportionate information to locate the material and verify your authority, including for requests concerning another participant.
We will review the request, use available provider mechanisms where applicable, and explain the result or any limitation. The App does not currently offer one action that guarantees deletion of every provider copy. Provider logs, debugging records, backups, or legally required records can remain subject to their applicable rules. Deleting local content does not reset already recorded usage minutes.
Membership affects access and allowances, not the need for privacy permission. The App uses saved-recording duration to maintain separate ordinary and meeting allowances. Local usage records do not contain your full payment credentials.
Plan details, recording limits, trials, renewal, cancellation, and refunds appear in the Membership Agreement:
https://sites.google.com/view/voxi-note-membership-agreement/home
We use reasonable measures appropriate to the information and processing involved. No storage or transmission method is completely secure. Service protections and a membership purchase do not guarantee confidentiality against every risk.
Do not submit sensitive personal information that a provider prohibits, material you are not authorized to disclose, or sensitive personal information about a minor. Recordings can reveal health, identity, financial, employment, or other sensitive information even when they seem ordinary. Consider the remote processing described here before using the relevant feature.
Subject to applicable law, you can request access, correction, deletion, information about processing, restriction or objection, portability where available, and withdrawal of consent for processing based on consent. You may also raise a concern with an appropriate supervisory authority where that right applies.
Send requests to a18629525093@outlook.com. Describe the right you wish to exercise and the affected feature. We may verify your identity or authority using proportionate information. We will respond within the deadline required by the law applicable to your request and explain any refusal, extension, or retained information where required.
For an immediate stop to future optional remote processing, stop initiating the affected AI or meeting feature. Microphone and speech permissions can be changed in device Settings, but those changes do not themselves prevent sending an existing transcript for AI processing. End any active recording or meeting session if you want its ongoing capture to stop.
There is currently no dedicated in-App switch to withdraw the remembered DeepSeek choice. To withdraw that consent or request help with another processing choice, email us. We will explain available steps for your installed version and act on the request for processing under our control. An email request does not itself reset the saved choice on your device or automatically block a later request you initiate, so do not use the affected remote feature while the request is handled.
Withdrawal does not affect processing lawfully completed before withdrawal and does not automatically erase retained provider copies. You can request deletion separately. A privacy request does not cancel an Apple subscription; follow Apple's subscription settings for cancellation.
Voxi Note is not offered to anyone under 18 or below a higher applicable age of legal adulthood. We do not provide an underage account or parental-consent enrollment option. Parental permission does not override this adult-only eligibility rule.
Do not use the App to submit sensitive personal information about minors to remote providers. The fact that an adult starts a meeting does not make all participant information appropriate for remote processing.
If you believe that a minor has used the App or that a child's information has been processed improperly, email a18629525093@outlook.com. We will assess the report, take appropriate steps within our control, and assist with relevant deletion or provider requests where available and required.
We may update this Policy for changes in features, providers, processing arrangements, or legal requirements. We will update its date and provide additional notice and obtain further consent where required. A materially different recipient or use is not automatically authorized by an earlier processing choice.
Developer: the individual developer identified in the developer/seller information on Voxi Note's Apple App Store product page, based in mainland China.
Privacy and support email: a18629525093@outlook.com
Terms of Use:
https://sites.google.com/view/voxinote-terms-of-use/home
Membership Agreement:
https://sites.google.com/view/voxi-note-membership-agreement/home