Protocol Meeting

By the Winter of the first year, Scholars are expected to conduct a main research project committee meeting, or “protocol meeting.” The protocol project process involves organizing a multidisciplinary research team, meeting with community and policy advisory board members, developing a research protocol and IRB application and organizing a research protocol committee meeting.

The Protocol Meeting is a program requirement for first year scholars in late Fall and Winter. For more information, please see the NCSP Program Manual.

To Schedule Your Protocol Meeting, please send the following information to the NCSP Program Coordinator:

1. A range of all possible dates and times you will be available for the meeting:

• Monday-Friday, 8am-5pm within a one to two month range of expected meeting date
• Protocol meetings are two hours in length.
• Please be sure to plan around scheduled program courses & curriculum

2. A list of your Protocol Committee Members that includes:

• Committee Member’s Email
• Assistant’s Email (if applicable)
• Member’s affiliation in relation to your project (Main Mentor, Project Mentor, Community Partner, Program Director, etc.)
• Identification of your Protocol Chair (main mentor who will facilitate the meeting)

The committee must include:

• 3 primary research advisors, at least 1 community/practice/policy partner must be present
• 2 core research team faculty
• At least 1 program director
• 1 home department representative if not already a research advisor

The protocol meeting is chaired (faciliated) by the main mentor. It is important that the Scholar meet with the main mentor to review these protocol proposals/meeting procedures early in the protocol writing process and before the meeting. A committee member can fulfill more than one "category" listed above.

*Please also ensure that all members on your committee are informed on what a Protocol Meeting is and are aware that they will be on your committee before sending me their contact information.

As always, if you have any questions regarding this meeting, we are more than happy to meet with you and address your inquiries/concerns. Thank you!