Standing Rules for GSR Committee Monthly Meetings

(Passed 2/17/2019; Amended 6/23/19, 4/26/20, 7/26/20)

• GSRs: Be prepared to discuss all documents or information sent to you prior to the GSR Committee meeting by the GSR Chair.

• Please respect your fellow GSRs by calling in from a quiet place. The chair reserves the right to limit sharing from callers in a particularly noisy location. This is a business meeting and should be treated as such.

Rules for Limited Debate

A. All GSR Committee meetings shall be conducted using Robert’s Rules of Order.

The chair has the latitude to exercise his or her judgment to enable informed debate while preserving order.

B. In all deliberations, an informed group conscience is our goal, not procedural perfection.

C. To maintain order, speakers must be acknowledged by the chair. Please state your name before sharing.

D. Whenever possible, motions, including a rationale, shall be submitted to the GSR Chair prior to the meeting in which they will be heard. Spontaneous motions must be composed clearly enough to be easily understood.

E. Discussion will begin with one Pro and one Con speaker. Clarifying questions will be entertained thereafter.

F. Pro & Con speakers alternate, each with a 2-minute time limit. Up to 3 Pro and 3 Con speakers may share for each main motion or motion to amend. If necessary, the Chair may allow additional speakers if time permits.

G. A timer shall be set for 20 minutes once a motion has been presented. At the end of that time, the voting body will determine whether to continue discussion, postpone further discussion for one month, or refer to a committee of GSRs to craft a more desirable version, using feedback from the original debate.

H. The Chair will encourage input from members who have not yet shared throughout the meeting.

I. Action items that are not on the agenda will be heard only after those on the agenda have been addressed. Emergency business will be considered if a majority of members in attendance support changing the agenda.

J. Non-GSR attendees may participate with the permission of the Chair, but they may not vote.

K. The GSR Committee Chair shall vote as any other GSR.

L. The phone dashboard is not to be used to silence or drop individual GSRs. The dashboard is to be used to mute the virtual room at the beginning of the meeting to prevent background noise and to drop Non-GSR disruptive callers.

M. GSR Committee recordings are solely for GSR Committee members’ use. The GSR Committee official recording playback telephone number and access code will be emailed to GSRs and not posted on the internet. Unauthorized and unofficial recordings of GSR Committee Meetings will not be accepted by the GSR Committee.

Rules Re: Agenda and Motions Preparation

The GSRC Agendas and Motions need to be emailed to the GSRC Committee members one week before the monthly business meeting. (Per motion passed July 26, 2020).