ACME Careers

CURRENT OPEN POSITIONS

Job Title:                                Administrative Assistant

Job Identification Section:

Department:                        Accounting

Reports to:                          Accounting Manager

Wage Category:                  Non-Exempt

Analyst:                              Dream Team

Date Analyzed:                   February 14, 2024

Essential Duties and Responsibilities:

• Greet clients/customers and visitors.

• Providing customer service to internal and external customers by phone, email, and in-person.

• Maintain scheduling, event calendars, and support personnel with travel arrangements and logistics.

• Gather and consolidate information and data to be used for briefings and meetings.

• Conduct the recording of meeting minutes and distribute to appropriate personnel.    

• Coordinate operational activities.

• Execute sales or other financial transactions.

• Prepare and reconcile financial statements/reports.

•  Maintain files of bills and invoices, assist month-end closings.

• Provide administrative support such as filing, paperwork processing.

•  Manage and organize office supplies inventory.

Job Specifications:

• High school diploma or equivalent required; no certifications required.

•  Demonstrated success in similar roles with a minimum of two years of hands-on experience.

•  Basic technical skills, phone etiquette, operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

• Knowledge of MS Office applications

• Ability to maintain a certain level of flexibility in many different aspects of the workday

• Time Management- managing personal time as well as the time of office staff

• Intrapersonal Skills- advanced communication and organizational skills for both clients and office staff.

• Ability to work autonomously; independent in planning time and using assigned resources to accomplish tasks or small projects.

•  Maintains a professional demeanor and adheres to ethical standards.

• Creative thinker with an approach to decision-making.

• Detail-oriented and commitment to working efficiently and accurately.

• Ability to multitask and remain motivated and positive.

Work Environment / Schedule:

• Environment: Primarily office-based with occasional off-site meetings or events.

• Emotional Environment: Collaborative and focused, productive, with occasional high-pressure situations.

• Work Schedule: Monday - Friday 40-hour work week. No overtime is required.

• Travel: Minimal, if any, travel required.

•  Light work no heavy lifting over 25 pounds.