Awards Ceremony: Saturday, April 26 at 10:00 AM EDT

Evaluating Exhibits

PLEASE READ INSTRUCTIONS:

By confirming your participation as a judge, you agree to respect student privacy and keep all content confidential. Do not share any materials you receive; they are for your observation and assessment only. Please conduct your evaluations privately to maintain objectivity.

After submitting your evaluation scores, delete any downloaded materials. Also, do not post comments, "likes," or any designations about the exhibits on YouTube or other social media.

We thank you for volunteering to judge this "virtual" online Tri-County Science & Technology Fair to be held from April 14 8:00 AM to April 21, 6:00 PM EDT.

Now that you have selected your exhibits, you should be ready to start evaluating them. A couple of pointers before you begin your participation in our "virtual" fair:

Have you reviewed the Judging Rubric?
Have you received the information provided by each of the exhibits that you selected, including video presentations and documentation?
Did you set aside time between April 14 8:00 AM to April 21, 6:00 PM EDT to review and evaluate the content from each of the exhibits that you selected?

Your Exhibit Evaluation Form (accessed from green button at the bottom of the page) will be pre-populated with your (up to 10) choices from the Exhibit Selection Form. If you do NOT select exhibits online by April 11, 6:00 PM EDT from the Exhibit Selection Form, you may still be assigned with any remaining unassigned exhibits to evaluate on the Exhibit Evaluation Form.

All your scores entered on the Exhibit Evaluation Form are FINAL after April 21, 6:00 PM EDT. Please do not attempt to use this form more than once or edit your scores after the deadline-- only your first set of scores will count! If you uncovered a mistake after submitting your scores, PLEASE contact the Judges' Committee as soon as possible at Judges@DiscoveryCtr.org or 845-621-1260 x-402.

Exhibit Evaluation Form Guidelines

We recommend that you visit the Exhibit Evaluation Form before you start judging to print a blank form using the "Print" button at the bottom of the form. (An illustration of the form buttons is shown below and samples of the printed Exhibit Evaluation Form from a previous year for Elementary, Middle, and High School exhibits are shown in the adjacent charts. The content has been redacted to preserve the confidentiality of the information provided by the students, and the questions shown may or may not be the same as those on your form.
As shown in the adjacent examples, a printout will list your specific exhibits and allow you to record your notes and interim scores during your evaluations. Please note that printing a blank ballot with the information from your assigned exhibits may result in upwards of 60 pages! When your evaluations are done, you can then revisit the Exhibit Evaluation Form to transcribe all of your scores online from your written notes.

You also have the option to save your entries online along the way using the "Save" button at the bottom of the Exhibit Evaluation Form, which is illustrated above. You will receive a link by email to allow you to continue editing your entries after your first save. Please use this link to periodically revisit the form to make further changes or additions to your entries. However, you MUST submit your final scores by clicking the "Submit" button before April 21, 6:00 PM EDT after which no more changes to your entries can be made.
If you get interrupted while entering scores before clicking "Submit," please make sure to click the "Save" button before you exit the Exhibit Evaluation Form; otherwise, your scores will be lost, and you will need to re-enter them in a new session!
Do NOT click on the "Submit" button until you have completed all your evaluations and are prepared to submit your final scores.
If your plans suddenly change, i.e., you are no longer able to evaluate your selected exhibits between April 14, 8:00 AM to April 21, 6:00 PM EDT. PLEASE contact the Judges' Committee as soon as possible at Judges@DiscoveryCtr.org or 845-621-1260 x-402. We will need sufficient lead time to release and reassign your selected exhibits to other judges to ensure that all our results are compiled by April 21, 6:00 PM.

High School Exhibit Evaluation Form Example

Sample HS Ballot_Redacted.pdf

Exhibit Evaluation Form

Note: this form will be available for use starting Monday morning, April 14, 8:00 AM and will be deactivated Monday evening, April 21, 6:00 PM EDT!

You must use the form password that you received in your orientation email to access the Exhibit Evaluation Form. Once in the form, you must use your PRIMARY email address, which you have designated when you confirmed your attendance as a judge in the Confirmation form, to allow you to make your selections.

Please note: The form password and your primary email address that you enter in the form are case sensitive -- they must be entered in all lower case!

The Exhibit Evaluation Form will limit your scoring to the exhibits that you selected previously from the Exhibit Selection Form (or exhibits that we assigned to you because you did not select exhibits to judge beforehand)

After clicking the "Submit" button, you will receive an immediate acknowledgement of your exhibit scores and a later email confirming your scores.

On behalf of the students, parents, and teachers involved in this "virtual" Tri-County Science & Technology Fair, we appreciate your time and effort as a judge! Just know that you have participated in a worthy cause to spread the interest and enthusiasm in STEM projects!

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