PTA Meeting Minutes 9-14-2021

Start meeting 6:32pm

-Discussed annual budget

​Increased Leader in Me budget to 2,100

​Health and Wellness (treat cart) 250

​Teacher Allotment 2,250 (divided between all teachers)

Motion to approve 2021/2022 PTA budget-Erin

2nd Carrie and Angie

-Volunteers for Fall Photos Vickie C to assist

-Santa Shop: week of 12/6

​Coordinator Erin and Jessica

-Special Projects Budget

​Obtaining trees from Atwater Nursery to plant around Septic Fence/Generator Box to be planted before 1st frost. Asking for $800.

Motion to approve Angie

2nd Carrie

Motion to adjourn Carrie

PTA Meeting Minutes 10-12-21

Meeting began at 6:51 p.m. Meeting was set to begin at 6:30, but there were technical difficulties so a new link was sent out to join the meeting.

Attendance; Sarah Stutzman, Stacey Daves, Christina krager, Angie Schumacher, Kelly Yaworski, Tiffany Sinay, Kris Baker, Heidi Kline,  Shawn Bookman, Carrie Adamo, Erin Roberts, Jessica Miller, Kelli Mensch, Erin West, Bianca, Vicki Dietelbach Jamie Hottensmith. 

Treasurer's report; Went through the budget and it was approved.

Principles report;  At the end of October, the third grade reading assessments will be administered. 

~The Halloween parties are scheduled for October 29th with no Volunteers in the building. Children will parade outside at 2 p.m. as long as the weather permits. 

~There will be no school on Election Day.

~Picture retakes are on November 4th. 

~Conferences will be on the 11th and 16th of November. PTA will host dinner for the teachers on November 11th during conferences. We discussed having a food truck or Old Carolina BBQ. Then, Tiffany and Ruby Sinay’s Business volunteered to sponsor the teachers dinner! 

~Kris talked about the Suffield PTA website and email address.  The email address will be SuffieldPTA@gmail.com. The site is a Google site called Suffield Elementary PTA.We will be able to streamline things using our website. It will ease the burden of sending paper forms and money into the school. Now we can take care of Membership, Santa shop, and other volunteering through the site. 

~We will need a couple of volunteers to help with our current fundraiser. Pick up day is November 23rd.

~Erin and Jessica will be taking care of the Santa shop this year. It will be held the first week of December. Erin will put out a sign-up sheet for volunteers. There will be a limited number of volunteers this year and they will be required to wear a mask. Mrs. Baker and Mrs. Bookman will put together the schedule for classes to shop.

~ Angie Schumacher said that the landscape for the playground is coming along. She will meet the electric company at school while they mark where the lines are.

~Kelly brought forth a discussion about the mother-son Monster Jam. She questioned why it was not happening this year considering the Cinderella Ball was still going on. We assumed the reason was due to covid and it’s restrictions. She wondered if Suffield wanted to host something for the boys.  We discussed maybe organizing a boys night out outside of the school.  Laser tag or a roller skating party were are couple of the ideas. The discussion was tabled for further consideration.

~Adjournment 7:33 p.m.

The next PTA meeting will be held November 16th at 6:30 p.m. 

PTA meeting minutes 11-16-21

Meeting began at 6:34 p.m.

Attendance; Erin Roberts, Shawn Bookman, Jessica Miller, Heidi Kline, Karen Muster, Angie Schumacher, Kelley Yawroski, Jamie Hottensmith.

Erin motioned to accept October meeting minutes and Angie seconded.

New Business; Erin has been working on a website for PTA with Kris Baker. Tabs for meeting minutes, membership, classroom volunteers, calendars, sign up genius, fundraisers, and zoom links will be found on the website. Venmo will also be on the website, making collecting payments a streamlined process. As soon as the Venmo app is approved the website will go live.

Treasurer’s report; We have had a few memberships come in which has been the only income. We paid for doughnuts for bus driver appreciation breakfast leaving our balance $30,698.67 for November.

Principal’s Report; Canned food drive ends Friday. Kindness week was held last  week and the students had a lot of fun with it. On December 3rd Lifetouch will be in the school shooting candids for the yearbook. Shawn will need help with fundraiser pick up. Rachel Molten volunteered to help at 11:30 and Sarah Kisamore will come at 2 pm to help. The district is in need of substitutes and bus drivers.

New business; The preparation for Santa Shop is going well. The items in the PTA closet have been gone through. Set up is set for December 2nd & 3rd. Erin thinks it is going to take a fair amount of time to get it up and ready to go. Erin will send out the form that directs the kids who to shop for. Angie and Carrie will prepare a cash box.

Heidi Kline volunteered to add up and submit the Acme receipts for the community cashback program.

Angie stated that the landscaping in the backyard of the building will be on hold until the Spring due to the septic area being under construction.

Karen made a motion to adjourn the meeting at 7:12 p.m. and Shawn seconded the motion.

*Next PTA meeting will be Janurary 11th 2022 at 6:30 p.m.

PTA Meeting Minutes 2-15-22

Attendance: Jessica Miller, John Lynch, Jamie Hottensmith, Crystal Cable, Angie Schumacher.

Meeting began at 6:30 p.m.

Treasurer's report; deposits were = $1,771.60

Withdrawals were = $252.12 Balance was $ 35,244.14.

PTA received a generous donation of $1200 from the Clarks.

Old Business; The teacher’s enjoyed the dinner provided for conference night. We collected $279.06 in donations for the meal and there was a balance of $ 69.31. Jamie motioned to move the remaining balance over to the teacher appreciation luncheon budget. Jessica seconded the motion. Teacher luncheon will be held May 4th.

Our custodian purchased a jumper box for $160.44 to help jump vehicles that stall in the pick up/ drop off car rider line.  Mr. Lynch stated that the jumper box is a much needed item. He motioned to use the custodian budget plus $10.63 for this jumper box. Crystal seconded the motion.

Principal’s report; Mr.Lynch said that things are going well and he is keeping things afloat without Mrs.Bookman. He stated how appreciative the teachers were for the conference night dinner. He was looking for volunteers for Spring picture day March 2nd and mobile dentist on March 28th. Jessica said she would post the request on facebook.

Meeting adjourned at 6:50 p.m.

Meeting Cancelled. 

PTA meeting minutes April 19th 2022 

Meeting began at 6:32 p.m.

 Attendance;  Angie Schumacher, Jessica Miller, Erin Roberts, Stacey Daves, Shawn Bookman, Carrie Adamo, Jamie Hottensmith.

 Treasurer's report;  Our balance is $34,510.69. Withdrawals from April and March are $534.09. Our heart challenge collected $462.30. Looks like we will not need a fundraiser  this year with our large budget.

~Carrie will send a reminder to teachers to spend their allotments. We will need to pay the field endowment. April 27th is Secretary Appreciation Day. Erin will get Amazon cards for Kelly and Michelle for $50 each. She will also get the three playground aides $25 Amazon gift cards. 

Principals report ; We will be taking our first field trip since the pandemic to Field high school on April 28th to watch their play.

 There will be no school on Monday May 3rd for voting.

 Our staff appreciation luncheon will be held on May 4th. 

May 17th Brimfield Police will hold a safety town for our kindergarten and 1st graders.

 On Friday April 22nd we will have an Earth Day celebration with an assembly to remind children of assembly behavior expectations. 

May 24th students will present the games that they created inspired by Caine's Arcade. 

May 26th the seniors will come through the school for the Walk of memories. 

Fifth graders will be able to go to Camp May 25th through 27th.

June 3rd will be the fifth grade recognition.

 June 6th will be games day.

Since we don't have our permanent music teacher currently, we won't be having our normal talent show and are looking for new ideas.

New business;  Still discussing options for the PTA luncheon. We will ask room parents to get a bakery item to provide for the  luncheon. Erin will send out a Sign Up Genius.

 The cost of inflatables have gone up $40, delivery for the obstacle course and a bounce house will be $500.

 PTA nominations for the 2023 school year; Shawn Buckman nominated all current officers to keep their positions. All current officers accepted.

Jessica Miller- president

Erin Roberts- vice president

 Jamie Hottensmith -secretary 

 Carrie Adamo and Angie Schumacher- co treasurers

 Carrie will ask Sam's Club for a cookie donation for our return to school open house which will be held August 30th. 

We would like to have a document including all PTA events to help us prepare for the next school year.

We discussed raising the PTA membership cost.  We will assess what the cost needs to be and revisit at a future meeting.

Motion to adjourn meeting @ 7:15 p.m. made by Carrie and seconded by Angie. 

PTA meeting Minutes 5-17-22

Meeting began at 6:33 p.m.

Attendance;  Erin Roberts, Angie Schumacher, Jessica Miller, Carrie Adamo, Shawn Bookman, Helen Krueger, Jamie HottenSmith. 

Treasurer's report; Current balance is $33,271.59.

~ Sam Wilson received  donations for skating. $53 was not used this year. Sam would like a line item added to carry over the balance for future skaters in need.

~ Katy Tannart requested a paper cutter. The cost is $222.99. She is willing to use her hundred-dollar teacher allotment towards the cost to purchase. After discussion, PTA decided to reimburse Katy for the paper cutter.

Principals report; lots of upcoming events to end the school year

 May 24th – Suffield arcade

 make 26 – seniors walk memory Lane

 June 3rd – 5th grade recognition

 June 6th – Games day

 Suffield is welcoming a new third grade teacher, mr. Fairchild. Besides mrs. Henderson taking next year off there will be no other staff changes.

 Review of recent events;

 The teacher luncheon was appreciated and a great success.

Election of officers; each officer accepted their nomination and The board will remain the same for the 2022-23 school year.

Upcoming events; there are still items needed for games day. ~Erin will add a sign-up genius asking for donations for the remaining needed items.

~Erin also asked people to be on the lookout for clearance items for Santa shop for next year. We will need a good amount of items for Mom and Dad and older teens.

~We are planning to have a back to school open house celebration August 30th. Shawn will communicate about this through email over the summer.

~ There was discussion about moving the PTA meeting time.  Directly after the school day is out may be a more convenient time for parents. Will return to this topic.

Adjournment; 7 p.m.

PTA Meeting Minutes September 2022

Attendance; Jessica Miller, Erin Roberts, Brooke Garretson, Marcy Armstrong, Carrie Adamo, Shawn Bookman, Brandon Fairchild, Mrs. Bullard,Angie Schumacher, Heidi Kline, Brittany Knapp, Ashleigh Alexander, Megan Walker, Angie Clow, Alyssa Traugh, Sarah, Jessica Lautenhiezer, Erin West, Jamie Hottensmith.

Treasurer's report; We went through the budget. We needed to add more money to the line item of assemblies. We took $600 from Special Projects and moved it to assemblies. The Barberton Magical Theater will be doing an assembly for us this year. Upon reviewing the budget , it was noted that  we are about $1,000 over budget. We  needed to transfer that amount from non budgeted to balance the budget. Our budget stands at $32,914. Erin Roberts made a motion to approve the budget and Erin West seconded that motion.

Principals report ;The Welcome Back event was a terrific success. This school Year is off to a great start! We have 100 open enrollment students attending Suffield. This year we will be returning to pre covid concerts, parties, and assemblies as long as things stay as they are currently. The map testing has been completed.

New business ; We need to discuss if we will be hosting a chess club this year.

* Picture day will be on the 22nd. Georgia Carter and Lisa Bay will be assisting with that.

* On the 29th  our dental outreach program will be at school and Erin Roberts will be assisting with that. 

*We will ask Kelly Hurd to include the Amazon smile code and request to save Acme receipts on our newsletter. 

*There were questions about how to record box tops now that they are digital.

* Santa shop; We are still in need of items to stock our Santa shop. Especially pet toys. 

*On our website there is a tab to sign up for PTA memberships. Memberships this year are $6. You can pay right on the website with venmo or you can send in cash or check. We are currently at 25 members and are considering hosting a membership drive or contest. With a possibility of a party for the classroom who gets the most members. 

*This year we changed the way to sign up to be a classroom volunteer. There is a tab on the website that links to a Google form which allows people to sign up to be a classroom volunteer. 

* Does Crayola still recycle markers? We need someone to look into marker recycling. There is a box in the foyer that is full. 

*Mrs. Bookman has a list of daycare providers in the office if anyone needs before or after school care for their children. 

Our next PTA meeting will be October 12th at 3:45 p.m. via Zoom. 

Shawn made a motion to adjourn the meeting at 4:18p.m. and Jamie seconded that motion.

PTA meeting minutes for October 2022 

Attendance; Jessica Miller, Shawn Bookman, Jamie Hottensmith, Angie Schumacher,Angie Clow, Britney knapp, Brandon Fairchild, Erin Roberts, Mrs. Bullard, carrie Adamo, Brittany Swiger,Erin West, Genelle Pavlich.

Treasurer's report; Our expenses for the previous month were $73.80. Our income which included a lot of PTA memberships was $1,618. Our balance is $29,077.

Principals report; Our Fall fundraiser is happening now. Pickup will be on November 10th. Mrs. Bookman would like to request for 3 to 4 volunteers to show up at 1 p.m. to help unload and organize the items that come in and to help distribute to the students.Suffield will be having our second whole school assembly. The high school marching band will come in to perform at this assembly. 

New business; Conferences will be held on November 10th. PTA will be providing dinner for the teachers on conference night. Erin will send out a Sign Up Genius asking for families to provide desserts or monetary donations. The PTA will provide the main dish.

* Santa shop, we are getting things together but are still in need of affordable pet toys. We will also need to put together the classroom schedule for the students to come through. We are asking parents to save thick plastic bags to use at Santa shop to pack up all of the students' goodies.

* The book fair is scheduled to be held next week, October 17th through 21st. All of our volunteer slots are filled for this event.

* PTA memberships, we stand at about 40 new memberships this year. Again, we discussed if it would be a good idea to do a membership drive with a popsicle party as a reward for the classroom who attains the highest number of memberships. We are open to ideas on how to set up this membership Drive.

*Halloween parties will be held on October 28th beginning at 2. We had a lot of volunteers sign up to help with the party. There will only be 4 volunteers allowed per classroom for this holiday party. Headroom coordinators need to send the names of their volunteers to Erin Roberts by October 21st. The volunteers that were selected to help with the Halloween party will be notified.

* Angie Schumacher will be decorating the outside of the school with a fall theme. She will ask for some volunteers to help on October 17th via the PTA Facebook page.

 Our next meeting will be held on November 9th via Zoom at 3:45 p.m.

 Adjournment of this meeting occurred at 4:21 p.m.

PTA Meeting Minutes 1-11-23

Meeting called to order at 4:00 p.m.

Attendance; Jessica Miller, Sarah Gray, Shawnn Bookman, Stephanie Rollyson, Missy Herndon, Angie Clow, Angie Schumacher, Erin Roberts, Jessica Lautzenhiser, Erin West, Brittany, Jamie Hottensmith.

Principal's report; we are approaching the halfway point of this school year! Dates for the Statewide map testing are being planned for the spring.

~ February 2nd and 7th will be parent teacher conferences. February 13th is the 100th day of school. All students are invited to dress up as a hundred year old person or adorn a shirt with 100 items.

~There will be no school February 16th through 20th. The kindergarten and first grade teachers will be using February 16th to accomplish mandated dyslexia training.

Treasure is Report; we have a balance of $31,058.

New business; Is time to collect all receipts saved from July through December for the Acme Community cash back program. Receipts will need to be sent into the school by January 27th. We are looking for a coordinator to submit the receipts by February 4th.

~There was discussion about doing the pretzel fundraiser. We may ask Kevin to speak at our next PTA meeting to answer any questions regarding the pretzel fundraiser. We would likely do this fundraiser before Easter in March or april. ~There was also discussion about doing a carnation fundraiser the week of February 9th for Valentine's day. After discussion we decided to table this and reconsider doing the Carnation sale around mother's day.

~ Parents teacher conferences will be held on February 7th. The PTA will provide dinner for the staff that evening. Minerva perk had offered to provide the meal for the teachers. They helped with the November parent-teacher conferences and we do not want to over ask so, Erinn will check with them to work out the details.

Old business; Santa shop Erin reported that we did about $10,000 worth of sales. This fundraiser left us with about a $4,000 profit. The kids loved Santa shop,

making it a success. Erin estimated that we sold 3,000 to 5,000 items and would like help shopping for next year. She will put together a shopping team. Guidelines will be implemented which the Shoppers will agree to. Approved shoppers will start with a $200 budget. When they find an item worth purchasing they will take a picture of the item and send it to the approval team. Once approved and purchased, they will input all of the information on a Google spreadsheet. Reimbursement will happen within 30 days.

~PTA held a membership drive in November. We have about 99 members. Miss Kear’s class won. Their reward is an ice cream party.

~Our canned food drive class winner was Mrs Taylor. They will receive a pizza party.

~We have a lot of freeze pops left from our open house celebration. Some will be saved for games day and others will be used for rewards.

~ Angie made a motion to adjourn the meeting at 4:50 p.m. and Jessica seconded that motion.

The next meeting will be held on February 22nd.

PTA Meeting Minutes 2-22-23

Meeting began at 3:50 p.m. In attendance were; Carrie Adamo, Shawn Bookman, Jessica Miller, and Jamie Hottensmith.

 Treasurer's report-  Income in January was $159.96 

Outgoing was $791.31 leaving us with a balance of $30,431

 Principal's report- Spring pictures will be held on April 1st. We will need one or two volunteers at 9:00 a.m. to assist with that. We will have an assembly on March 31st for Kids script. 

State Testing will be happening on April 19th when we return from our scheduled spring break. Spring break will be April 9th through 16th.

 New business- PTA will meet with Kevin next week to discuss the pretzel fundraiser. 

Sue and Steven Clark made a $1,000 donation to Suffield Elementary school. 

Teacher appreciation week is May 8th through 12th. We will host a staff appreciation luncheon on Tuesday the 9th of May.

 The end of the year is quickly approaching. We will ask Mrs. Wilson what her needs are for games day. Jessica will checked in on the bounce house and inflatables. She also got a bunch of water balloons on clearance for games day. We will soon put together a parent volunteer sign up.

 The meeting was adjourned at 4:12 p.m. 

PTA Meeting Minutes 2-22-23

Meeting began at 3:50 p.m. In attendance were; Carrie Adamo, Shawn Bookman, Jessica Miller, and Jamie Hottensmith.

 Treasurer's report-  Income in January was $159.96 

Outgoing was $791.31 leaving us with a balance of $30,431

 Principal's report- Spring pictures will be held on April 1st. We will need one or two volunteers at 9:00 a.m. to assist with that. We will have an assembly on March 31st for Kids script. 

State Testing will be happening on April 19th when we return from our scheduled spring break. Spring break will be April 9th through 16th.

 New business- PTA will meet with Kevin next week to discuss the pretzel fundraiser. 

Sue and Steven Clark made a $1,000 donation to Suffield Elementary school. 

Teacher appreciation week is May 8th through 12th. We will host a staff appreciation luncheon on Tuesday the 9th of May.

 The end of the year is quickly approaching. We will ask Mrs. Wilson what her needs are for games day. Jessica will checked in on the bounce house and inflatables. She also got a bunch of water balloons on clearance for games day. We will soon put together a parent volunteer sign up.

 The meeting was adjourned at 4:12 p.m. 

Attendance: Jessica Miller, Erin Roberts, Carrie Adamo, Shawn Bookman, Angie Schumacher, Angie Clow

Treasurer’s Report:

We reviewed March budget. Funds are allocated for: Games Day – Inflatables, Emergency Student Fund – Deodorant, Clinic reimbursement. Teacher allocations/reimbursements. PTA snacks for the snack cart. $42.00 donation. $16,600.00 collected so far from pretzel sales. PTA to pay fundraiser 60% + prizes. Should make around $8,000.00. $1,400 in expenses. Balance: $42,817. Payment made for 2nd grade field trip. No Santa shop expenses this month. Remind teachers of budget allocation. $500.00 used in November and February for staff appreciation. $10.00 Gift cards for lunch staff for lunch hero. $50.00 gift cards each for Secretaries Day, funded by PTA to the 3 administrative staff. PTA will provide a $50.00 gift card to Loretta for nurses’ day. PTA will provide $15.00 gift cards to cafeteria staff for Lunch Hero Day. We will need to pull from another fund for May staff appreciation. Also give Kelly a gift for helping with pretzel fundraiser. Pull funds from morning muffins towards staff appreciation. There is also $700.00 in the non-budgeted column. Staff appreciation estimated cost is $620.00 for lunch from Guido’s. Erin will compare options.

Agenda Summary:

Pretzel cases: We have 16 boxes of pretzels left. We will return the opened cases. Mrs. Bookman will meet with Kevin Nicely on 4/11 and we will request an updated invoice. The 3 boxes that are open we can offer to some of the youth sports to sell at their concessions and they can keep the profit.

Mr. Ireland: Mr. Ireland was a teacher at Brimfield Elementary that recently passed away on 4/9. Suffield PTA will send an Edible Arrangement/cookie tray of bouquet to support Brimfield Staff. Budget $100.00.

Staff Appreciation Week: Erin is sending a Sign up for desserts, plates, napkins, drinks etc. Sign up will be sent for Thank you notes to staff. PTA will help fill in the gaps.

5th Grade Camp: Five students received paperwork for the camp scholarship. Two have turned their documents in to receive camp funds. There may be some last-minute needs. A donation was made that is enough for one student to attend. We can also offer discounted camp rates for students in need.

Parade: Suffield Memorial Day parade. Do we want to participate for the 100-year celebration? Many students are already on sports floats. It was offered to staff and there was not a lot of interest. PTA has decided to forego participation this year.

T-Shirts: PTA reviewed T-Shirt designs for the 100-year celebration. Maplewood Graphic Arts students submitted designs. Design edits will be sent to Maplewood and shirts will be ordered for next year.

Lunch Hero Day: This is on 5/3. Ask Ms. Livers if her lead group students could decorate the cafeteria doors.
Snack Cart: 4/23, there is no testing after 11:0 am. Staff snack cart can go around 1:00 – 2:00 pm. Again on 5/30. All

foods and beverages are in the PTA closet.

Bike Night: 5/17 6:00 – 8:00 pm. 2 People to volunteer to distribute water to kindergarten students. Jessica and Angie can help with this. Will need a fold up table and tablecloths. Water bottles are distributed at school the day of.

Membership through PTA website next year: Offer registration through Member Hub next year. This will help with keeping membership organized. Volunteers sign up as well. Parents are getting upset that they are not being chosen to help.

Carnations: Mother’s Day carnations. 2 Boxes would be $500.00. No feedback from parents. PTA will forego this year. PTA Elections: Add a Facebook post offering nomination for PTA officers. Vote in May. If any feedback will hold a special

meeting for voting.
Our next PTA meeting will be May 8th at 3:45pm via Zoom.