PTA Meeting Minutes 2-15-22

Attendance: Jessica Miller, John Lynch, Jamie Hottensmith, Crystal Cable, Angie Schumacher.

Meeting began at 6:30 p.m.

Treasurer's report; deposits were = $1,771.60

Withdrawals were = $252.12 Balance was $ 35,244.14.

PTA received a generous donation of $1200 from the Clarks.

Old Business; The teacher’s enjoyed the dinner provided for conference night. We collected $279.06 in donations for the meal and there was a balance of $ 69.31. Jamie motioned to move the remaining balance over to the teacher appreciation luncheon budget. Jessica seconded the motion. Teacher luncheon will be held May 4th.

Our custodian purchased a jumper box for $160.44 to help jump vehicles that stall in the pick up/ drop off car rider line.  Mr. Lynch stated that the jumper box is a much needed item. He motioned to use the custodian budget plus $10.63 for this jumper box. Crystal seconded the motion.

Principal’s report; Mr.Lynch said that things are going well and he is keeping things afloat without Mrs.Bookman. He stated how appreciative the teachers were for the conference night dinner. He was looking for volunteers for Spring picture day March 2nd and mobile dentist on March 28th. Jessica said she would post the request on facebook.

Meeting adjourned at 6:50 p.m.

Meeting Cancelled. 

PTA meeting minutes April 19th 2022 

Meeting began at 6:32 p.m.

 Attendance;  Angie Schumacher, Jessica Miller, Erin Roberts, Stacey Daves, Shawn Bookman, Carrie Adamo, Jamie Hottensmith.

 Treasurer's report;  Our balance is $34,510.69. Withdrawals from April and March are $534.09. Our heart challenge collected $462.30. Looks like we will not need a fundraiser  this year with our large budget.

~Carrie will send a reminder to teachers to spend their allotments. We will need to pay the field endowment. April 27th is Secretary Appreciation Day. Erin will get Amazon cards for Kelly and Michelle for $50 each. She will also get the three playground aides $25 Amazon gift cards. 

Principals report ; We will be taking our first field trip since the pandemic to Field high school on April 28th to watch their play.

 There will be no school on Monday May 3rd for voting.

 Our staff appreciation luncheon will be held on May 4th. 

May 17th Brimfield Police will hold a safety town for our kindergarten and 1st graders.

 On Friday April 22nd we will have an Earth Day celebration with an assembly to remind children of assembly behavior expectations. 

May 24th students will present the games that they created inspired by Caine's Arcade. 

May 26th the seniors will come through the school for the Walk of memories. 

Fifth graders will be able to go to Camp May 25th through 27th.

June 3rd will be the fifth grade recognition.

 June 6th will be games day.

Since we don't have our permanent music teacher currently, we won't be having our normal talent show and are looking for new ideas.

New business;  Still discussing options for the PTA luncheon. We will ask room parents to get a bakery item to provide for the  luncheon. Erin will send out a Sign Up Genius.

 The cost of inflatables have gone up $40, delivery for the obstacle course and a bounce house will be $500.

 PTA nominations for the 2023 school year; Shawn Buckman nominated all current officers to keep their positions. All current officers accepted.

Jessica Miller- president

Erin Roberts- vice president

 Jamie Hottensmith -secretary 

 Carrie Adamo and Angie Schumacher- co treasurers

 Carrie will ask Sam's Club for a cookie donation for our return to school open house which will be held August 30th. 

We would like to have a document including all PTA events to help us prepare for the next school year.

We discussed raising the PTA membership cost.  We will assess what the cost needs to be and revisit at a future meeting.

Motion to adjourn meeting @ 7:15 p.m. made by Carrie and seconded by Angie. 

PTA meeting Minutes 5-17-22

Meeting began at 6:33 p.m.

Attendance;  Erin Roberts, Angie Schumacher, Jessica Miller, Carrie Adamo, Shawn Bookman, Helen Krueger, Jamie HottenSmith. 

Treasurer's report; Current balance is $33,271.59.

~ Sam Wilson received  donations for skating. $53 was not used this year. Sam would like a line item added to carry over the balance for future skaters in need.

~ Katy Tannart requested a paper cutter. The cost is $222.99. She is willing to use her hundred-dollar teacher allotment towards the cost to purchase. After discussion, PTA decided to reimburse Katy for the paper cutter.

Principals report; lots of upcoming events to end the school year

 May 24th – Suffield arcade

 make 26 – seniors walk memory Lane

 June 3rd – 5th grade recognition

 June 6th – Games day

 Suffield is welcoming a new third grade teacher, mr. Fairchild. Besides mrs. Henderson taking next year off there will be no other staff changes.

 Review of recent events;

 The teacher luncheon was appreciated and a great success.

Election of officers; each officer accepted their nomination and The board will remain the same for the 2022-23 school year.

Upcoming events; there are still items needed for games day. ~Erin will add a sign-up genius asking for donations for the remaining needed items.

~Erin also asked people to be on the lookout for clearance items for Santa shop for next year. We will need a good amount of items for Mom and Dad and older teens.

~We are planning to have a back to school open house celebration August 30th. Shawn will communicate about this through email over the summer.

~ There was discussion about moving the PTA meeting time.  Directly after the school day is out may be a more convenient time for parents. Will return to this topic.

Adjournment; 7 p.m.

PTA Meeting Minutes September 2022

Attendance; Jessica Miller, Erin Roberts, Brooke Garretson, Marcy Armstrong, Carrie Adamo, Shawn Bookman, Brandon Fairchild, Mrs. Bullard,Angie Schumacher, Heidi Kline, Brittany Knapp, Ashleigh Alexander, Megan Walker, Angie Clow, Alyssa Traugh, Sarah, Jessica Lautenhiezer, Erin West, Jamie Hottensmith.

Treasurer's report; We went through the budget. We needed to add more money to the line item of assemblies. We took $600 from Special Projects and moved it to assemblies. The Barberton Magical Theater will be doing an assembly for us this year. Upon reviewing the budget , it was noted that  we are about $1,000 over budget. We  needed to transfer that amount from non budgeted to balance the budget. Our budget stands at $32,914. Erin Roberts made a motion to approve the budget and Erin West seconded that motion.

Principals report ;The Welcome Back event was a terrific success. This school Year is off to a great start! We have 100 open enrollment students attending Suffield. This year we will be returning to pre covid concerts, parties, and assemblies as long as things stay as they are currently. The map testing has been completed.

New business ; We need to discuss if we will be hosting a chess club this year.

* Picture day will be on the 22nd. Georgia Carter and Lisa Bay will be assisting with that.

* On the 29th  our dental outreach program will be at school and Erin Roberts will be assisting with that. 

*We will ask Kelly Hurd to include the Amazon smile code and request to save Acme receipts on our newsletter. 

*There were questions about how to record box tops now that they are digital.

* Santa shop; We are still in need of items to stock our Santa shop. Especially pet toys. 

*On our website there is a tab to sign up for PTA memberships. Memberships this year are $6. You can pay right on the website with venmo or you can send in cash or check. We are currently at 25 members and are considering hosting a membership drive or contest. With a possibility of a party for the classroom who gets the most members. 

*This year we changed the way to sign up to be a classroom volunteer. There is a tab on the website that links to a Google form which allows people to sign up to be a classroom volunteer. 

* Does Crayola still recycle markers? We need someone to look into marker recycling. There is a box in the foyer that is full. 

*Mrs. Bookman has a list of daycare providers in the office if anyone needs before or after school care for their children. 

Our next PTA meeting will be October 12th at 3:45 p.m. via Zoom. 

Shawn made a motion to adjourn the meeting at 4:18p.m. and Jamie seconded that motion.

PTA meeting minutes for October 2022 

Attendance; Jessica Miller, Shawn Bookman, Jamie Hottensmith, Angie Schumacher,Angie Clow, Britney knapp, Brandon Fairchild, Erin Roberts, Mrs. Bullard, carrie Adamo, Brittany Swiger,Erin West, Genelle Pavlich.

Treasurer's report; Our expenses for the previous month were $73.80. Our income which included a lot of PTA memberships was $1,618. Our balance is $29,077.

Principals report; Our Fall fundraiser is happening now. Pickup will be on November 10th. Mrs. Bookman would like to request for 3 to 4 volunteers to show up at 1 p.m. to help unload and organize the items that come in and to help distribute to the students.Suffield will be having our second whole school assembly. The high school marching band will come in to perform at this assembly. 

New business; Conferences will be held on November 10th. PTA will be providing dinner for the teachers on conference night. Erin will send out a Sign Up Genius asking for families to provide desserts or monetary donations. The PTA will provide the main dish.

* Santa shop, we are getting things together but are still in need of affordable pet toys. We will also need to put together the classroom schedule for the students to come through. We are asking parents to save thick plastic bags to use at Santa shop to pack up all of the students' goodies.

* The book fair is scheduled to be held next week, October 17th through 21st. All of our volunteer slots are filled for this event.

* PTA memberships, we stand at about 40 new memberships this year. Again, we discussed if it would be a good idea to do a membership drive with a popsicle party as a reward for the classroom who attains the highest number of memberships. We are open to ideas on how to set up this membership Drive.

*Halloween parties will be held on October 28th beginning at 2. We had a lot of volunteers sign up to help with the party. There will only be 4 volunteers allowed per classroom for this holiday party. Headroom coordinators need to send the names of their volunteers to Erin Roberts by October 21st. The volunteers that were selected to help with the Halloween party will be notified.

* Angie Schumacher will be decorating the outside of the school with a fall theme. She will ask for some volunteers to help on October 17th via the PTA Facebook page.

 Our next meeting will be held on November 9th via Zoom at 3:45 p.m.

 Adjournment of this meeting occurred at 4:21 p.m.

PTA Meeting Minutes 2-22-23

Meeting began at 3:50 p.m. In attendance were; Carrie Adamo, Shawn Bookman, Jessica Miller, and Jamie Hottensmith.

 Treasurer's report-  Income in January was $159.96 

Outgoing was $791.31 leaving us with a balance of $30,431

 Principal's report- Spring pictures will be held on April 1st. We will need one or two volunteers at 9:00 a.m. to assist with that. We will have an assembly on March 31st for Kids script. 

State Testing will be happening on April 19th when we return from our scheduled spring break. Spring break will be April 9th through 16th.

 New business- PTA will meet with Kevin next week to discuss the pretzel fundraiser. 

Sue and Steven Clark made a $1,000 donation to Suffield Elementary school. 

Teacher appreciation week is May 8th through 12th. We will host a staff appreciation luncheon on Tuesday the 9th of May.

 The end of the year is quickly approaching. We will ask Mrs. Wilson what her needs are for games day. Jessica will checked in on the bounce house and inflatables. She also got a bunch of water balloons on clearance for games day. We will soon put together a parent volunteer sign up.

 The meeting was adjourned at 4:12 p.m. 

PTA Meeting Minutes 2-22-23

Meeting began at 3:50 p.m. In attendance were; Carrie Adamo, Shawn Bookman, Jessica Miller, and Jamie Hottensmith.

 Treasurer's report-  Income in January was $159.96 

Outgoing was $791.31 leaving us with a balance of $30,431

 Principal's report- Spring pictures will be held on April 1st. We will need one or two volunteers at 9:00 a.m. to assist with that. We will have an assembly on March 31st for Kids script. 

State Testing will be happening on April 19th when we return from our scheduled spring break. Spring break will be April 9th through 16th.

 New business- PTA will meet with Kevin next week to discuss the pretzel fundraiser. 

Sue and Steven Clark made a $1,000 donation to Suffield Elementary school. 

Teacher appreciation week is May 8th through 12th. We will host a staff appreciation luncheon on Tuesday the 9th of May.

 The end of the year is quickly approaching. We will ask Mrs. Wilson what her needs are for games day. Jessica will checked in on the bounce house and inflatables. She also got a bunch of water balloons on clearance for games day. We will soon put together a parent volunteer sign up.

 The meeting was adjourned at 4:12 p.m. 

Attendance: Jessica Miller, Erin Roberts, Carrie Adamo, Shawn Bookman, Angie Schumacher, Angie Clow

Treasurer’s Report:

We reviewed March budget. Funds are allocated for: Games Day – Inflatables, Emergency Student Fund – Deodorant, Clinic reimbursement. Teacher allocations/reimbursements. PTA snacks for the snack cart. $42.00 donation. $16,600.00 collected so far from pretzel sales. PTA to pay fundraiser 60% + prizes. Should make around $8,000.00. $1,400 in expenses. Balance: $42,817. Payment made for 2nd grade field trip. No Santa shop expenses this month. Remind teachers of budget allocation. $500.00 used in November and February for staff appreciation. $10.00 Gift cards for lunch staff for lunch hero. $50.00 gift cards each for Secretaries Day, funded by PTA to the 3 administrative staff. PTA will provide a $50.00 gift card to Loretta for nurses’ day. PTA will provide $15.00 gift cards to cafeteria staff for Lunch Hero Day. We will need to pull from another fund for May staff appreciation. Also give Kelly a gift for helping with pretzel fundraiser. Pull funds from morning muffins towards staff appreciation. There is also $700.00 in the non-budgeted column. Staff appreciation estimated cost is $620.00 for lunch from Guido’s. Erin will compare options.

Agenda Summary:

Pretzel cases: We have 16 boxes of pretzels left. We will return the opened cases. Mrs. Bookman will meet with Kevin Nicely on 4/11 and we will request an updated invoice. The 3 boxes that are open we can offer to some of the youth sports to sell at their concessions and they can keep the profit.

Mr. Ireland: Mr. Ireland was a teacher at Brimfield Elementary that recently passed away on 4/9. Suffield PTA will send an Edible Arrangement/cookie tray of bouquet to support Brimfield Staff. Budget $100.00.

Staff Appreciation Week: Erin is sending a Sign up for desserts, plates, napkins, drinks etc. Sign up will be sent for Thank you notes to staff. PTA will help fill in the gaps.

5th Grade Camp: Five students received paperwork for the camp scholarship. Two have turned their documents in to receive camp funds. There may be some last-minute needs. A donation was made that is enough for one student to attend. We can also offer discounted camp rates for students in need.

Parade: Suffield Memorial Day parade. Do we want to participate for the 100-year celebration? Many students are already on sports floats. It was offered to staff and there was not a lot of interest. PTA has decided to forego participation this year.

T-Shirts: PTA reviewed T-Shirt designs for the 100-year celebration. Maplewood Graphic Arts students submitted designs. Design edits will be sent to Maplewood and shirts will be ordered for next year.

Lunch Hero Day: This is on 5/3. Ask Ms. Livers if her lead group students could decorate the cafeteria doors.
Snack Cart: 4/23, there is no testing after 11:0 am. Staff snack cart can go around 1:00 – 2:00 pm. Again on 5/30. All

foods and beverages are in the PTA closet.

Bike Night: 5/17 6:00 – 8:00 pm. 2 People to volunteer to distribute water to kindergarten students. Jessica and Angie can help with this. Will need a fold up table and tablecloths. Water bottles are distributed at school the day of.

Membership through PTA website next year: Offer registration through Member Hub next year. This will help with keeping membership organized. Volunteers sign up as well. Parents are getting upset that they are not being chosen to help.

Carnations: Mother’s Day carnations. 2 Boxes would be $500.00. No feedback from parents. PTA will forego this year. PTA Elections: Add a Facebook post offering nomination for PTA officers. Vote in May. If any feedback will hold a special

meeting for voting.
Our next PTA meeting will be May 8th at 3:45pm via Zoom.

9/11/24 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Erin Roberts, Carrie Adamo, Shawn Bookman, Angie Schumacher, Cassie Geiger, Dominique Taylor, Angie Clow, Amanda Trainer, Brittany Wilcox, Emily Moore, Justin Moneypenny, Tara Ryber, Natalie Walczak, Kara Smith, Liana Borel, Linzi Lentz, Mr. Misanko.

Treasurer’s Report:

We reviewed the Annual budget for 2024/2025. Went over all budget categories. The main budget activity at this time is teacher allowances. The Barberton Magical Theater will be doing an assembly for us again this year. It was noted that there will be no blood drive or morning muffins, these funds will be moved to staff appreciation. Increase staff appreciation budget from $500.00 to $650.00 to cover food cost increases. 100 Year celebrations shirts purchased from special projects funds. Will review and approve at the October meeting.

Principal’s Report:

This school year is off to a great start! We have several new staff members and 22 new families at Suffield this year.  4th and 5th graders will participate in the Kidscript program this year. We are ready to celebrate the 100th year of Suffield at the football game on September 20th. Any alumni and staff are invited. At tent will be at the north end of the field, more info to come. There are celebration days coming up. Classroom party sign up links are out. We have 110 volunteers so far. Emails have been sent to head room parent.

New business:

·         Picture day: will be on 9/27. Athena Mansdorf will be assisting with that.

·         Halloween Parties: Head room coordinators have been emailed and will follow up with volunteers for both holiday parties. A lotto to choose helpers is in process now. Should see communication in the next week or two.

·         Suffield 100 Year shirts: Funded through special projects. Will discuss in the next staff meeting. 9/20 would like to potentially distribute shirts to students and have a photo taken in the back field of the school. Anyone have access to a drone for an overhead photo. Would like students to form “100”.

·         Fall Frenzy/Trick or Treat event: Cassie Geiger will set up and distribute candy on behalf of the PTA. Expecting approximately 1,500 participants. Will need candy.

·         Fall Decorating (front door/outside): We will post on Facebook seeking donations and help to set up. Date to be determined.

·         Santa Shop: There is a lot of shopping yet to be done. If you come across any deals let Erin know. Santa shop is usually around the 2nd week of December. Right now we are just looking for good deals.

·         Membership update: Currently have 87 members. Any school volunteers must be PTA members.

·         Membership Drive: Dominique is working on the theme for this. Asking the high school art students to help with teacher doors. What milestones and incentives can be offered?

·         Stock the lounge: Kindergarten kicked this off and it is going really well!

·         Mobile Dentist: Will take place on 10/9, We will need a volunteer to assist with getting students to the mobile dentist.  PTA will put a notification on Facebook for a volunteer.

·         PTA Membership Drive: this is a district wide contest that ends October 31st. Winning district with the most increased membership will have the Kona Ice Truck stop by for a treat. Suffield is currently in last place. Suffield will be having our own membership classroom contest to increase membership. So far only 34 PTA memberships!

Teacher Requests:

·         Rugs: Mrs. Bookman replaced several over the summer. Carrie checked any rugs will pilling/rolling.

·         Fan: Mrs. Bookman will review this request for staff in smaller areas without as much ventilation. Asking if PTA can supply.

Next Meeting will be 10/9 at 3:45 via Google Meet. The meeting link will be sent prior to the meeting.

10/9/24 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Erin Roberts, Carrie Adamo, Shawn Bookman, Angie Schumacher, Cassie Geiger, Dominique Taylor, Angie Clow, Brittany Wilcox, Emily Moore, Kara Smith, Amanda Cook.

Principal’s Report:

Thank you to the PTA for the Suffield 100 year shirts. They have been distributed to staff and students. Thank you to Jessica Miller for getting the 100 photo of all of the students and staff in the front lawn of the school. We would also like to thank the FHS student that designed the t-shirt. Thank you to Rufener Hilltop Farms and parents who decorated the front entrance to the school for fall. This is the last weekend for the fall fundraiser. The kids are looking forward to prizes, especially the limo ride and pizza. 3rd grade reading assessments are coming up October 29th-30th. PBIS team is promoting positive behavior. They are working on playground safety. We had an assembly to promote this program and will be rewarding students for positive behavior with Soaring Falcon time at the end of each month. Parent Square is working great. You can reach Mrs. Bookman via Parent Square or her email.

New business:

·         Book Fair: It looks like all spots are filled with volunteers apart from the 10/18 “Last Call” clean up portion. PTA will put out a Facebook post asking for volunteers to help.

·         Falcon Fall Frenzy: Cassie Geiger will be heading this up. Cassie will decorate, get candy and set up the table. We will ask for more help from PTA volunteers.

·         Conference Dinner: 11/7, the staff would like to have food ready no later than 3:30 pm so they can eat prior to the start of conferences. Will ask for volunteers for dessert and set up. Angie C. to reach out to A&E Pizzeria for sponsorship of this meal. Approximately 35 people.

·         Fundraiser Pickup: 11/7. We will need two volunteers to help sort and one volunteer to help with distribution. Cassie Geiger can help, PTA will ask for additional volunteers.

·         Veterans Day Event: 11/11. Emily Moore and Kara Smith can help with getting and setting up a balloon arch, PTA would purchase. Would like set up on 11/8.

·         Santa Shop: 12/9-12/13 There is a lot of shopping yet to be done. If you come across any deals let Erin know. Erin West has been a great help with finding deals. Was able to get some good deals through Temu and Shein. Anyone who wants to help find additional deals and items for Santa Shop, please reach out to Erin Roberts. We need volunteers for Santa Shop shoppers and especially set up and tear town. Looking into setting up a Venmo option for parents to send funds for their students. There were a lot of good donations from parents last year allowing the PTA to keep leftover funds to help students that did not have shopping funds. May add an evening date to allow parents with littles to shop as well.

·         Volunteers: Room parents have reached out to volunteers mostly via Team Reach, some via email. There has been great feedback from volunteers willing to help. Some classes have an abundance of volunteers, and some have only a few.  Some later volunteer sign ups may have missed the Halloween party sign up, but may be able to help with the Holiday party. Not everyone will get to attend parties. Each class has a Head Room parent and is allowed 4 volunteers for each party. Volunteers for the Halloween party will be allowed to arrive a little earlier to help with costumes and get ready for the parade.

·         Membership Drive: Dominique is working on this. The membership drive will run through the month of November. The high school art class can help, we would need to purchase supplies. Trees for teacher doors and each member would receive a leaf to add to the tree. May be able to just add leaves to the door with supplies on had at Suffield. The class with the highest number of memberships will win a reward. Ice cream party?

·         Canned Food Drive: This will run 11/11-11/22. Angie Clow will set up communication for this event on Facebook and in the school newsletter. Will organize the prize for the grade with the most donations. Pizza party?

·         Taxes: Tax exempt form to be filed in December. Taxes are due in December. Process a tax-exempt letter on PTA letterhead to present to local businesses for tax exempt purchases.

·         Holiday Decor: Thank you to Rufener Hilltop Farms for donation all of the decorations for the front entrance. Thank you to Angie Schumacher and Carrie Adamo for decorating. Will the PTA put up décor for the winter holiday season? There has been a tree with black and red ribbons in the past and usually do wreaths on the door.

·         Treasurer’s Report:  We reviewed the Annual budget for 2024/2025. Went over all budget categories and adjusted funds to best suit student/staff needs. The 2023-2024 budget is currently being audited/reviewed as standard procedure. The PTA will review and vote to approve the 2024-2025 budget at the November meeting.

·          

Next Meeting will be 11/14 at 3:45 via Google Meet. The meeting link will be sent prior to the meeting.

11/20/24 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Erin Roberts, Carrie Adamo, Shawn Bookman, Angie Schumacher, Dominique Taylor, Angie Clow, Nicole Bowman, Kara Smith, Shaleena Hale, Mary Jordan, Megan Minotti.

Treasurer’s Report:

Reviewed November reimbursements with notes listed in the spreadsheet. One reimbursement for Leader in Me. Most activity this month has been for Santa Shop. Reviewed activity for the month on the details tab. Media Fund went towards amplification for classrooms. Givebacks payouts for PTA memberships were added for November with an additional cash payment for membership. Reviewed the summary page of the budget with a breakdown of income and expenses for the month.

Principal’s Report:

We had a great Veteran’s Day program with over 125 veterans that attended. Friday, the Barberton City Magicals group will perform The Emperor’s New Clothes as a reward for the PBIS Soar Program. We have Thanksgiving break coming up and then only 14 school days until Christmas break. December 11th, 5th graders will sing at the Wingfoot for the Suffield Community Christmas that is sponsored by Charlie’s Garage. December 17th, we will need some volunteers to cover the lunchroom supervision duties for the Staff Christmas Luncheon. December 19th will be the Holiday program for 2nd and 4th graders. 2nd grade program will be at 6:00 pm and 4th grade program will be at 7:00 pm. Classroom Holiday parties will be December 20th at 2:00 pm, then we are off until January 6th for break.

There is a new Benchmark Advance reading curriculum. Teachers all like it and the students are benefiting.

New business:

·         Santa Shop: 12/9-12/13 We are in the thick of it now. Most of the shopping is done. Erin Roberts and Erin West did a complete inventory of all items this year. This will help determine any gaps that need filled and see what else is needed. It is getting harder to find items that fit in the $.25-$5.00 range. We may have to increase prices next year. If we keep pricings down, we may have to get lower quality items. It is getting harder to find good deals. Shopping for the next year starts in January. There are a little over 4,000 items currently stocked. It sounds like a lot, but with 400 students, if each student buys 7 items, it will go quick. Still a bit of shopping to do. The Sign-Up Genius went out today. Set up will be Friday, December 6th, starting around 8:30 or 9:00. There was a large group to help last year finished quickly. Clean up is the following Friday after the make-up group that morning. Officers will have to get the cash box ready with changes and help with deposits. We will forego a Venmo option this year. It will just be easier to use cash or checks as that is a lot to track. Kelly Hurd will send out a sign-up form and shopping list the week prior to Santa Shop. Plant to help students/teachers work through which students brought money and help determine who needs help.

·         Membership Drive: We are in the middle of the membership drive. Miss Kear’s class is currently in the lead. So far there are 134 PTA members.  The class with the highest number of memberships will win a reward. Ice cream party?

·         Canned Food Drive: Wraps up this week. The winning grade level will win a pizza party. Will need to determine which grade won and who will pick up the pizza. Need to find the best date from the teachers to have the pizza party.

·         Book Fair: The library has always done the book fair. Which lasts 4-5 days in the library. The library staff would like to relinquish those duties. Can the PTA take over? Brimfield PTA takes care of this at their school. The PTA would stock the book fair and take money. There are generally two suppliers used and brings profit. Kris Baker will have those companies and all information needed. This would begin with the 2025 school year.  The week of the book fair would be flexible. Will have to schedule for next year early. Kara Smith and Nicole Bowman have offered to co-chair this project.

·         There will not be a December PTA meeting due to the holiday schedule.

The next meeting will be January 15th at 3:45 pm via Google Meets. The meeting link will be sent prior to the meeting.

1/15/25 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Erin Roberts, Cassie Geiger, Carrie Adamo, Shawn Bookman, Angie Schumacher, Dominique Taylor, Angie Clow, Nicole Bowman, Madeline Brown, Tara Ryber, Kara Smith, Brittany Wilcox, Emily Ulreich, Erin West.

Treasurer’s Report:

Reviewed December expenses, reimbursements for Santa Shop, and teacher allotments. PTA special project was the trunk or treat expense.

Income: Memberships, Santa Shop Venmo reimbursements for Santa Shop. $11,217.50 was the Santa Shop income.

December total: $37,943.00

Principal’s Report:

Coming up Friday is records day. Already half way through the school year! Report cards will come home on January 24th. Map testing is this week to track growth and review strengths and weaknesses. 100 day activities are beginning in February. Teachers will be sending home the classroom Valentine exchange list. Leadership team meeting is at the end of the month. Topic of Joy activities to come. Santa Shop was terrific! The students and staff really enjoyed it!

The teachers are so grateful to parents for the snack they have sent in to stock the staff lounge!

New business:

·         Conference Dinner: Teachers and staff on 2/6. PTA to provide dinner. Cassie Geiger to organize.

·         Santa Shop: Santa Shop was very successful this year! Changed up organization this year and that helped things flow better and allowed classes to ship a little longer. There was a lot of feedback on items for sales. Erin Roberts and Erin West did a great job shopping!  Erin West has already been able to find some great deals on Christmas clearance. Overall PTA spent around $4,800.00 to replenish stock. We like to have around 4,000 items available for purchase. There were 400 students that shopped. Student averages were about 10 items purchased each. The Santa Shop forms gave an option to donate their change. This resulted in $360.00 received from families to help other students shop. PTA donated $380.00. There were a lot of very thoughtful kids that wanted to donate. We saw around $7,000.00 in profit. PTA bought some baskets and organization items to help. We did not have a lot of extra left over this year. Erin did a great job on inventory for everything. Erin West has one more year and Erin Roberts has 2 more years then will be passing the torch. It is a lot of work, but also a lot of fun!

There may be a need to increase the item amount for next year to $6.00 maximum for next year vs. $5.00 this year. It has been getting more difficult to find good quality items that fit into the $5.00 range. We don’t want to increase too much. Kara Smith motioned to increase the maximum gift amount to $6.00 items. All in attendance were for this increase, no one against.

·         Sunshine Commitee: Discussed what this committee does. These are social dues for teachers and staff to cover gifts for items such as new babies, surgery, death in a staff members family. Principle gifts and other teacher/staff gifts. This also includes fun activities such a birthday treats and morale boosting activities each month for staff. Can the PTA increase their contribution to $300.00? Budget has already been set for 2025, so no changes can be made at this time. Can propose to add at the beginning of next school year. Could possible used extra funds from Special Projects. Will have to review other categories to see what fits. PTA would have to vote in at next budget review.

·         PTA Membership Reward – January 21st. Dominique can get ice cream sandwiches or bows with sprinkles. What is the budget. Check for allergies. Dominique will coordinate with Mrs. Lawrence.

·         Teacher Appreciation Week – May 5-9. Lunch ideas, no school on May 6th. Food has to be there and ready by 10:30. We can look into food trucks – Chipotle, Duma Food truck. Maybe try something other than pizza. Duma meat truck starts at $900.00, but may be generous and donate some. Other trucks start well over $1,000.00. Maybe we can try Deviti’s Italiam Market. Suggested by Tara, you can get a lot of food for a great price. Maybe look in to Mexican restaurant catering, Uncle Titos – may have a connection. Mrs. Bookman will reach out. Artisan Crafted Meadery may donate pizzas. $785.00 is left in the budget for the conference dinner and staff appreciation. Taco boxes may be an option from Titos Tacos. A&E Pizzeria was great as well. Cassie Geiger will organize.

·         The next meeting will be February 11th at 3:45 pm via Google Meets. The meeting link will be sent prior to the meeting.

2/11/25 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Erin Roberts, Cassie Geiger, Carrie Adamo, Shawn Bookman, Angie Schumacher, Dominique Taylor, Angie Clow, Nicole Bowman.

Treasurer’s Report:

Reviewed February expenses.

$1,000 for Magical Theater Company for Kid Script. January expenses were reimbursement for chess club, Santa Shop and tacher allotments.

Income: Box Tops check, $1,500 donation from Mr. and Mrs. Clark, Conference dinner donations, chess club checks.

Receive the invoice for chess club shirts. Need to add to the budget. 3rd Grade field trip deposit. Acme receipts check should be coming.

January total: $36,821.00

Principal’s Report:

Looking ahead to Professional Development on 2/13. 2/20 is the new conference day. Then we have President’s day and a Magic Show at the end of the month. In March Mrs. Estell will be working with 5th graders on the concert in May. Try-outs and practices will be at the end of February/beginning of March. Kid Script will be on March 19th. They will be selecting student plays to put into performance. Then will be Spring Break! Thank you for organizing the conference dinner. No issues with the date change to 2/20.

New business:

·         Volunteers: Spring Photos: 1 -2 People and Mobile Dentist: 1 Person

·         Pretzel Fundraiser: 2/25-3/17 are pretzel sales. Need 4-6 volunteers to sort and pass out on 2/25. Will put a volunteer request on Facebook along with the Spring photo and Mobile volunteer requests.  Kevin now has boxes of 30 that are $2.00 each with more toppings. We will stick with the $1.00 pretzels of 60. Need to label each box and get to each of the students who signed up. Would like to complete before Spring Break. Dominique will post for volunteers. Jessica will confirm when they are coming.

·         Officer Replacements – May want to reach out for officer replacements as Angie S.’s and Angie C.’s students will be moving on to middle school next year. Will need to set up voting for Treasurer and Secretary.

·         The next meeting will be March 12th at 3:45 pm via Google Meets. The meeting link will be sent prior to the meeting.

3/12/25 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Erin Roberts, Cassie Geiger, Carrie Adamo, Shawn Bookman, Angie Schumacher, Dominique Taylor, Angie Clow, Nicole Bowman.

Treasurer’s Report:

Reviewed March expenses.

Not much in March other than the pretzel fundraiser - $10,000 from the fundraiser to date. Last day of the fundraiser is 3/17. There is $28,320 out right now (472 boxes). We will get back 40% and should be a profit of around $11,200. This is the best year so far!

February reviewed: Assemblies: $1,000, Sunshine Committee: $100, Staff Dinner $37, Chess Club T-Shirts: $103.65, 5th Grade Recognition: $118.05, Cafeteria used some of their budget: $50.54, Teacher allotments: $95.60.

Income: Conference Dinner donations at $63.95.

Balance: $46,572.00

Principal’s Report:

Math 24 competition is the 24th and 25th. Tomorrow, 2 students stories for KidScript will be chosen to be performed next week. The students all loved the magician. Report cards will come home on 4/4. State testing begins with ELA testing on 4/16 and 4/17. Science testing is 4/23 and 4/23. Math testing on 4/30 and 5/1.

New business:

·         Volunteers: Spring Photos: Athina Mansdorf on 3/20 and Mobile Dentist: 1 Person – will post a Facebook request needed on 4/10.

·         Pretzel Fundraiser: Information in with the budget. This is a lot of work. We will have to make sure we give Kelly Hurd a thank you for all of her help with this.

·         PTA Office Nominations Will hold elections in April. Ali Royer has been nominated as Treasurer. Nicole Bowman has been nominated for Secretary. All other member will hold current positions.

·         Taxes: 3/31  taxes need processed this spring. Memberships also need processed. Usually will happen after June. Officially paid for 142 members $674.50. Most members we have never had. We only had 94 members last year!

·         Gift for Mr. and Mrs. Clark A Plaque or wooden porch sign. There is someone local that make a “Home” sign with a falcon emblem. Is a tall outdoor sign. Checking all options.

·         Mr.s Wilson’s Plaque: She was recognized by the Red Cross and will be recognized by the school next week. She will be celebrated in a special way without going into detail to not scare students.

·         Device for choking: There are specific protocols that must be followed and an anti choking device does not fall into that category and could be a liability. The Red Cross and fire department advise that the Heimlich is the best method.

·         PTA Lunch Account: Set up as a reward program for teachers to purchase treats for students. We will pay what is owed and close this account. PTA will set up a program with sweet treats separate from the cafeteria.

·         Camp Scholarships: There are four students that will need help this year. Not sure if we have the budget to cover all four. The PTA $400.00 budget will cover two students. Big Red Fund may help fund the remainder.

·         Secretaries Day:  April, we did $50 gift cards last year. $250 is budgeted and also covers nurses and lunch staff.

·         Staff Appreciation: Week of 5/5. Will need to place food order soon.

·         The next meeting will be April 9th at 3:45 pm via Google Meets. The meeting link will be sent prior to the meeting.

4/9/25 PTA Meeting – 3:45 PM via Google Meet

Attendance: Jessica Miller, Brian Minsanko, Kara Smith, Erin Roberts, Cassie Geiger, Carrie Adamo, Shawn Bookman, Angie Schumacher, Dominique Taylor, Angie Clow, Nicole Bowman, Emily Ulreich.

Treasurer’s Report:

Reviewed Budget and April expenses.

So far the only deductions are for Santa Shop reimbursement for 2025-2026 school year. Teachers allotments for $116. PTA special projects are for ice cream treats for student rewards. $9.25 to cafeteria, $19.25 for stock.

Balance: $55,546.00

No Principal’s Report

PTA Officer Elections

Co-Presidents: Jessica Miller and Cassie Geiger

Co-Vice Presidents: Erin Roberts and Dominique Taylor

Co-Treasurers: Ali Royer and Carrie Adamo

Secretary: Nicole Bowman

Angie Clow Motioned/Erin Roberts seconded

New business:

·         Playground: Filled out forms for tax exemption. We need the tax exempt ID number to process the order to replace the rope ladder on the playground. Cost is $1,200 to replace.

·         Pretzel Fundraiser: The numbers have been sent to Kevin. Kelly confirmed at the end of the day that one box came back unopened and was purchased and applied to make a tie for first place. We will receive a 2nd invoice for prizes.

·         Staff Appreciation Week:  Lunch will not be Thursday May 8th. Lunch has been ordered. All food needs set up by 10:00 am. We will need 2-3 people to help set up and serve as well as helpers in the lunch room to help with students while the staff eats. School supply centers pieces. Will ask for volunteers for desserts. Any leftovers are usually eaten later. Angie and Carrie will set up the library. Food pick up from Consatino’s is at 10:15 am. Jessica will pick up food and drop off at school. Will need sternos. There may be some left over in the supply closet. There will be a donut truck the week of staff appreciation donated by a family. Mrs. Bookman will handle the coffee. April and May is Nurses Day, Secretary’s Day and School Lunch Hero Day.

·         Gift for Mr. and Mrs. Clark This gift will be school spirit themed. They love volunteering. Erin will order and pick up a Field Falcon’s themed gift. Porch sign.

·         The next meeting will be May 14th at 3:45 pm via Google Meets. The meeting link will be sent prior to the meeting.