Information Technology
Information Technology
Class IX
To effectively convey knowledge to an audience, you must possess presentation. Presenting effectively is a highly sought-after ability in practically every industry today. Using a computer-generated presentation has a variety of benefits.
A presentation includes
Regular text
Lists items
Table
Graphics elements
Sound and Video
Animation
Characteristics of a good quality presentation
Number of lines – Try to fit 5 to 8 lines on a single page or slide. A paragraph or more of lines may require extra time to read since the font size may get too small.
Font-size – You must consider the audience’s distance from the screen and the size of the room while planning your presentation. In light of this, the font size of the presentation’s texts may be chosen.
Correct use of grammar and language – Your presentation’s syntax and terminology should be accurate since if you make a mistake, it will be repeated by the audience as a whole.
Digital Presentation Class 9 Notes
Inserting images, drawings, tables or graphs – Aim to keep each slide to no more than two graphics (pictures, illustrations, tables, or charts). If you include too many graphics, your audience will become confused.
Use of colours – Use different fonts, bold characters, and dark colours to draw attention to particular areas. Use dark colours for typefaces and light or silent backgrounds. Pay close attention to how the colours in the foreground and backdrop contrast.
Animation and videos – A slide should not contain more than one animation or video. The audience can become confused if more than one is used since the sounds will overlap.
Pay attention to target group – Pay close attention to the needs of the intended audience when crafting the presentation. Concentrate on the substance and arrange the items in a logical order that will draw the audience’s attention away from the goals.
Digital Presentation Class 9 Notes
To start LibreOffice Impress in Windows, double click its shortcut icon on the desktop. Or click on the Start or Windows button, select LibreOffice → LibreOffice Impress from application window.
Title bar – It includes the title of the presentation file with the suffix (.odp) and the name of the presentation programme, LibreOffice Impress. It consistently appears at the top of LibreOffice Impress.
Menu Bar – It has menus with rationally arranged commands on them. This page contains all the commands needed to construct the presentation. The different menus are as follows:
File, Edit, View, Insert, Format, Slide, Slide show, Tools, Window and Help
Various toolbar – To handle Impress’s GUI, there are numerous toolbars. These toolbars are available for usage as needed for a variety of tasks.
Standard Toolbar – Each menu item in the menu bar is represented here as an icon for convenience.
Slide pane – It is a vertical pane to see the slide in small size to navigate on any slide easily.
Workspace: This is the central part of the window, where the presentation slides are created, text is entered, images and other objects are inserted.
Slides – This is in the left part of the window, display presentation slides in the thumbnail form.
Tasks pane – The task pane is located on the window’s right side. There are five parts to a task pane. When you launch this window, NOT all components are open. To open an object, you must first choose it.
Master pages – The foundational architecture of slide is modifiable. This can be used to create the presentation’s framework and the standard slide design.
Layouts – You can prepare your own layout and keep these safe for future use using this software.
Table design – This gives styles for creating tables. Anyone can modify the style according to his or her own choice.
Custom animation – There are many animation features for the texts, drawings, etc., in a slide. Using this feature you can add, change or remove animation features.
Slide transition – Using slide transition, you can set the way, how the slide will appear during presentation. You can also modify features like speed of transition, sound effects, automated transition, etc.
Drawing toolbar – Using drawing toolbar, you can make various artistic works in the presentation to make your presentation effective.
Insertion point – It is a location of the cursor where your text will appear as you type anything (means location where the cursor is blinking).
Status bar – It displays information about the active presentation, the current position of the cursor and the zoom slider.
Zoom control – This tool is used to zoom in or zoom out the slide.
Digital Presentation Class 9 Notes
Selecting slide layout
You can also select a slide layout by using menu, Slide → Slide Layout → Title slide
Adding text – To add text to a slide that contains a text frame, click on Click to add text in the text frame and then type your text.
Saving a presentation – While creating a presentation, you can save it to the disk with some name, so that the content may not be lost or to use the presentation further.
Running a slide show
To run the slide show, click Slide Show→Start from First Slide on the main menu bar or Click the Slide Show icon on the Presentation toolbar or the Slide Sorter toolbar or Press F5.
Controlling the size of the view
The View tab’s Zoom and View Layout dialogue box appears. To increase zoom, you can choose from the suggested values or enter your own value (which must be a whole integer).
Other ways to zoom are:
(i) use of the Zoom slider on the Status bar
(ii) use of the Zoom button on the Standard toolbar
(iii) use the menu option View → Zoom → Zoom, the Zoom and View Layout dialog box will open. Select the appropriate option from it.
Digital Presentation Class 9 Notes
Workspace views
The various workspace views are in the drop-down list of the View menu. These views are Normal, Outline, Notes, Slide Sorter, Slide Master, Notes Master, Handout Master.
Normal view – . In this view, the slide is displayed in the middle of the window. On the left side of the window, the pane with slides thumbnails (slides) is displayed (if the Slide Pane is selected, from the View menu).
Outline view – it contains all the slides of the presentation in a sequence. It shows each slide in the outline format. Only the text contained in each slide is displayed inside the Workspace.
Notes view – it is used to add notes to a slide for the information of presenter. It is not seen by the audience
while showing the presentation.
Slide Sorter view – it contains all of the slide thumbnails. It is suitable for rearranging the slide order. It is used to sort slides with the ‘drag and drop’ method. Use this view to work with a group of slides or with only one slide.
Digital Presentation Class 9 Notes
(i) Font name: Click on the font type drop-down display to see the list of fonts and select a font name.
(ii) Size: Click on the font size drop-down display to see the list of font sizes from where you can select the font size.
(iii) Increase font size: Clicking on a with upward arrow, will increase the size of the text (Keyboard shortcut: Ctrl+]).
(iv) Decrease font size: Clicking on a with downward arrow, will decrease the size of the text (Keyboard shortcut: Ctrl+[).
(v) Bold: Clicking on a changes the text to bold (Keyboard shortcut: Ctrl+B).
(vi) Italic: Clicking on a changes the text to italic (Keyboard shortcut: Ctrl+I).
(vii) Underline: Clicking on a changes the text to underline (Keyboard shortcut: Ctrl+U).
(viii) Strikethrough: Clicking on a draws a line through the selected text.
(ix) Superscript : Clicking on ab raises the selected text above baseline (Keyboard shortcut: Shift+Ctrl+P).
(x) Subscript: Clicking on ab lowers the selected the text above baseline (Keyboard shortcut: Shift+Ctrl+B).
(xi) Font colour: Clicking on drop-down box (▼) to the right of font colour icon opens the colour pallet from where you can change the font colour.
(xii) Highlighting: Clicking on drop-down box (▼) to the right of highlight colour icon opens the colour pallet from where you can change the highlight colour.
Digital Presentation Class 9 Notes
Selecting the Table icon on the Standard toolbar or the Table command on the Insert tab will insert a table. The number of columns and the number of rows are both defined in the Insert Table dialogue box.
A Table can be inserted from the Insert menu by selecting Insert→Table.
Inserting an image from a file
To insert an image into presentation, select Insert → Image on the menu bar or, click on the Insert Image
icon located on the standard toolbar. The Insert Image dialog opens.
Inserting an image from the gallery
The Gallery contains the images that can be used in a presentation. To insert an image from the gallery:
(i) Select Insert → Media → Gallery from the menu. The Gallery displays the available themes with images.
(ii) Select a theme and scroll to find a suitable image.
(iii) Click on the image and drag it onto the workspace.
(iv) Release the mouse button and the image will be placed into your slide.
Digital Presentation Class 9 Notes
Moving images
(i) To move the image in the slide, click on an image, observe that the cursor changes to hand shape.
(ii) Click and drag the picture to the desired position.
(iii) Release the mouse button.
Resizing images
(i) Select the image by clicking on it. Observe that selection handles displayed.
(ii) Position the cursor over one of the selection handles. The cursor changes the shape giving a graphical
representation of the direction of the resizing.
(iii) Click and drag to resize the image.
(iv) Release the mouse button when satisfied with the new size.
Grouping objects
To select all the objects, go to Edit → Select All on the main menu bar or use the keyboard combination Ctrl+A. When the selection handles are displayed, go to Format→Group on the main menu bar or use the keyboard combination Ctrl+Shift+G or right-click on an object within the selected group and select Group from the context menu.
Digital Presentation Class 9
Questions and Answers
1. List the possible multimedia contents that are included while creating a presentation.
Answer – The following is a list of possible multimedia content to include while building a presentation:
Slides
Videos
Audios
Images
Animation
A multimedia presentation is a stand-alone presentation that contains information provided through slides, video, or digital representations, as well as sound, such as narration, music, or sound effects.
2. List the important points to be considered while making an effective presentation.
Answer – The important points to making an effective presentation –
a. Create a consistent and simple design template with the slide master function.
b. Reduce the quantity of words on each screen by simplifying and limiting them.
c, Use different colors for the text and the background. It’s ideal to use light writing on a dark background.
d. Use high-quality photos to support and reinforce your message.
e. The number of slides should be kept to a minimum.
3. What are the advantages of using a presentation?
Answer – It’s easy to engage your audience with a presentation. Clear bullet points or summary language can help an audience follow the logic of a presentation, while beautiful graphics can hold an audience’s attention.
4. What objects can be inserted to slides in Impress?
Answer – Impress allows you to embed a variety of objects into a slide, including music or video clips, Writer documents, Math formulas, generic OLE objects, and so on. The primary window of Impress is divided into three sections: the Slides pane, Workspace, and Sidebar.
The Title Bar, Menu, Toolbars, and Status Bar are all part of the Impress window. These sections are comparable to the main Writer window. Normal, Outline, Notes, Handout, and Slide Sorter are the five tabs in Impress.
5. What are the steps to add picture or object to the slide?
Answer – Images that can be utilized in a presentation can be found in the Gallery. To use an image from the gallery, follow these steps:
Step 1 – Click on Insert Tab
Step 2 – Click on Media
Step 3 – Click on Gallery
Step 4 – Find the suitable image
6. How can text be added to header or footer on the sliders?
Answer –
Step 1: Click on Page Drop.
Step 2: Tap the Header or Footer button.
Step 3: From the popup menu, select Edit Header or Edit Footer.
Step 4: On the Ribbon, the tab Interface Header & Footer Software appears.
Step 5: Insert the insertion point where you want a header or text footer to appear.
step 6: press the (Enter) key.
7. Describe the use of fields available in header and footer.
Answer – In a word document, the header is the top margin and the footer is the bottom margin.
a. The headers and footers are used to provide additional information about the document for convenience of processing.
b. The page number, as well as the document’s name or title, we can be used as headers.
c. The author’s name, date and time of creation, and other information may be included in the footer.
d. These two fields, on the other hand, allow the usage of graphics such as the corporate logo.
e. Headers and footers work together to provide a multi-page document a consistent look.
8. Write the steps to create a template.
Answer – To create a new template in Impress are –
Step 1 – Click on File menu
Step 2 – Click on New or press Ctrl + N
Step 3 – Click on Template
Step 4 – Choose a template as per your choice
9. Write down the steps to add slide transition in your presentation.
Answer – There are just too many ready-made transition effects available. You can also add transitions like transition speed, sound effects, and automated transitions.
Steps to add slide transition in the presentation are –
Step 1 – Select Slide Transition
Step 2 – Select Slide Pane
Step 3 – Select transition
Step 4 – Apply the transition
10. How will you add the slide number at the bottom of each slide?
Answer – Select Slide Number from the Text group on the Insert tab. Select the Slide tab in the Header and Footer dialogue box. Select the Slide number check box and then click Apply to number the slide you’ve chosen.
11. How will you insert a company’s logo (picture) in first slide of your presentation?
Answer – You can use a watermark to include a company’s logo in the background:
Step 1 – Open the presentation to which you’d like to apply a watermark.
Step 2 – Select Slide Master from the VIEW menu.
Step 3 – Select a rectangular form from the Shapes drop-down menu on the INSERT tab.
Step 4 – Format the shape by right-clicking on it and selecting Format Shape.
Step 5 – Choose Photo or texture fill from the right panel and browse for a picture file.
Step 6 – Choose a photo from your computer to place on the slide.
Step 7 – When you exit Slide Master and return to the standard presentation view, the watermark will appear.
12. How will you add the name of the company on the top of the each slide?
Answer – Headers can be used to add the company name to the top of each slide.
To add a header to each slide, follow these steps:
Step 1: Select Header & Footer from the Insert menu.
Step 2: Select the desired header format from the side menu.
Step 3: Personalize the header by adding your company’s name.
Step 4: Select a location on the slide with a double-click.
Each slide will include a header with the company’s name.
13. Write down the steps to create a table in a presentation.
Answer – Create and format a table in PowerPoint.
Step 1 – Choose the slide to which you’d want to add a table.
Step 2 – Select Table from the Insert tab.
Step 3 – Do one of the following in the Insert Table dialogue box: Select the desired number of rows and columns using the mouse….
Step 4 – To add text to a table cell, first click it and then type your content into it.
14. Write down the steps to insert a chart in slide.
Answer – To add a chart, follow these steps:
Step 1 – Select Insert tab from the menu
Step 2 – In the Illustrations Group, select the Insert Chart command. A dialogue box for inserting a chart
Step 3 – Choose a category from the left pane of the dialogue box, then look through the charts in the centre.
Step 4 – Select the chart
Step 5 – Click on OK button
15. What are the five views of presentation?
Answer – The following are five perspectives on the presentation:
1. Normal view – This view allows you to work on a single slide at a time, adding and designing innovative styles. This default mode allows you to simultaneously see and work on the presentation.
2. Slide sorter view – This view allows you to change the properties of the slides. The slide sorter view shows a scaled-down version of the slide and allows you to quickly delete or rearrange other slides.
3. Reading view – This feature makes it easier to see the presentation on a different computer. The reading perspective, rather than viewing the presentation in full screen, allows you to easily access the meeting controls while presenting the slides.
4. Slide Show view – This view is mostly used to show the presentation to the audience on a full screen. This view shows the transition effects and slide timings.
5. Presenter view – This view allows two devices to be linked to show the presentation, such as a projector and a laptop.