Meeting Notes

2025/12/5

Team Meeting

Topics
- Final presentation
- Client videos
- Sync MD files
- Apps Script usage
- Test plan
Action Items
- Jean
  - Upload final presentation video
  - Email client about manual
- Nate
  - Finish admin manual
  - Generate detailed data defintions
  - Fix test plan
  - Remove setup MD files
  - Email and add client to GitHub
- D
  - Email client about domain updates
    - Ensure domain is updated correctly
  - Client hand-off plan
  - Edit detailed data definitions
  - App Scripts
    - Clean up App Scripts comments
      - Remove typos

2025/12/3

Team Meeting

Topics
- Development tasks
  - App Scripts comments
  - Frontend check
- Domain issues
- Testing
  - Tests
  - Test plan
- Documentation
  - Client hand-off plan
  - README
  - Admin manual
  - Design document
    - Detailed data definitions
- Final presentation
- Client videos
  - Database management
  - Restarting the application
  - Website usage
Action Items
- Jean
  - Remove feedback feature from specifications
  - Record client videos
    - Email links to client
  - Final codebase check
  - README
  - Admin manual
  - Final presentation
    - Software demo
    - Final system architecture
    - Lessons learned
- Nate
  - Clean up GitHub Actions
  - Finish admin manual
  - Generate detailed data defintions
  - Generate structure section of README
  - Add client to GitHub so she can run GitHub Actions
  - Test plan
    - Fix test data
  - Final presentation
    - Reminder of the platform
    - Lessons learned
- D
  - Contact client about domain updates
  - Client hand-off plan
  - Edit detailed data definitions
  - App Scripts
    - Clean up App Scripts comments
      - Remove typos
  - Final presentation
    - Lessons learned

2025/11/25

Client Meeting

Topics
- UI changes
- Feedback form
- Documentation plan
- Rebuild button
- Domain setup
Action Items
- Team
  - Remove feedback feature
  - Finish domain setup

2025/11/24

Team Meeting

Topics
- Frontend
  - Call resources API
- Tests
- Documentation
- Final presentation
Action Items
- Jean
  - Write documentation
    - Client hand-off plan
    - README
    - Admin manual
    - Design document
      - Add detailed data definitions
- Nate
  - Tests
  - Test plan
  - Remove unneeded branches
- D
  - Write frontend calls to resources API
  - Clean up comments in Apps Script
  - Write API documentation
  - Write detailed data definitions
- Team
  - Final presentation

2025/11/18

Coach Meeting

Topics
- Documentation plan
- GitHub Actions API
- Rebuild feature
- Tests
- Deployment with database data
- Add urls for each page
Action Items
- Jean
  - Minimally update UI
  - Write client hand-off document
  - Write admin manual
  - Finish design document
    - Write README
    - Compile final architecture diagram and detailed data definitions
- Nate
  - Add URLs for each page
- D
  - Write API documentation
  - Write detailed data definitions
  - Write frontend logic for calling sunscreen and resources API

2025/11/17

Team Meeting

Topics
- Documentation plan
- Design document
- Technical requirements
- Some non-integrated UI updates
- GitHub Actions API
- API key restrictions
- UV API deployment issues
- Rebuild button
- Tests
- Test plan
- Delete unneeded branches
- Apps Script
- Removed frontend dummy data and filtering logic
- Domain setup
Action Items
- Jean
  - Write documentation plan
  - Finish design document
  - Update technical requirements with feedback form
- Nate
  - Fix non-integrated UI updates
  - Remove all mentions of questionnaire
  - Remove sunscreen and resources dummy data and all mentions
  - Make GitHub Actions call sunscreen and resources database APIs
  - Add button on Google Sheet to rebuild application to reflect the database changes
  - Write tests
  - Refine test plan
    - Add to website
  - Delete unneeded branches
- D
  - Write API documentation
  - Write frontend logic for calling sunscreen and resources API

2025/11/11

Coach Meeting

Topics
- Progress
  - UI changes
  - Issues with API calls in deployment, local works fine
    - Call database API in GitHub Actions
- Test plan
Action Items
- Jean
  - Write documentation plan
  - Finish design document
  - Update technical requirements with feedback form
- Nate
  - Fix deployment issues with database and location APIs
  - Make GitHub Actions call database API
  - Add button on Google Sheet to rebuild application to reflect the database changes
  - Write tests
  - Refine test plan
    - Add to website
- D
  - Fix Apps Script filtering bugs
  - Remove sunscreen and resources dummy data and filtering logic from frontend
  - Research how to set up new domain with our site

2025/11/10

Team Meeting

Topics
- Frontend
  - UI and logic changes
- Backend
  - Overall done, small bugs
- Test plan
- Design document
- Requirement update
Action Items
- Jean
  - Update requirements with feedback form
  - Finish UI changes
- Nate
  - Clean up/optimize code
  - Add API calls to database
    - Remove dummy sunscreen and resources databases
    - Remove sunscreen data filtering logic
  - Deploy
- D
  - Fix backend bugs
- Team
  - Test plan

2025/11/4

Coach Meeting

Topics
- Progress
  - Deployed frontend
    - Don't show raw error message for getting location
  - Connecting Google Sheets
Action Items
- Team
  - Test plan
  - Documentation plan
  - Client hand-off plan

Client Meeting

Topics
- Progress
  - Deployed frontend
  - Backend API
- Do we want the ability to get different locations/times for the reapplication timer
  - No
- Are all recommended sunscreens at least 30 SPF
  - Yes
- User feedback for the web app
Action Items
- Team
  - Add user feedback feature
  - Add API for resource database
- Client
  - Add image and link to sunscreen database
  - Add entries in resource database
  - Buy domain name

2025/11/3

Team Meeting

Topics
- Frontend
- Backend API
- Deployment
- Tech talk
  - Timing
  - Concrete examples
- Website updates
Action Items
- Jean
  - Add tech talk access control slide
  - Improve UI
  - Add logic for questionnaire and reapplication timer
- Nate
  - Add API calls to app
  - Deploy
  - Add XP metaphor to website
- D
  - Make database compatible with API
  - Add images to database
  - Create API documentation
  - Add platform selection to website
- Team
  - Time selves on tech talk (6 minutes per person)
  - Add concrete examples on as many tech talk slides as possible

2025/10/28

Coach Meeting

Topics
- Frontend
  - CSS not applying
  - Use:
    - Play CDN - Tailwind CSS
    - Tailwind CSS Navbars - Official Tailwind UI Components
- Tech talk
- Deployment
  - Ask LLM to generate deployment files
Action Items
- Team
  - Tech talk
    - Add concrete examples
    - Add easy demo or other motivation for the code on the What? slide
  - Fix CSS
  - Connect Google Sheets
  - Make GitHub public
  - Deploy code

2025/10/27

Team Meeting

Topics
- Tech talk
- Frontend
  - In progress
- Apps Script API endpoint
  - Done, needs refinement
- Website
  - XP metaphor
  - Platform selection
  - Project concept
  - APPLES reflection
Action Items
- Jean
  - Frontend
- Nate
  - APPLES reflection
  - Add to website
    - XP metaphor
    - Project concept
    - APPLES reflection
- D
  - Platform selection
  - Add platform selection to website
  - Refine API code
- Team
  - Tech talk
    - Practice parts
    - Reduce content

2025/10/21

Coach Meeting

Topics
- Progress
  - Specification updates with admin user stories
  - Ethics assignment
  - Midterm presentation
  - Frontend
- Ways to connect frontend to database
  - Backend with secret Google API key
  - Have users download CSV database each time they open the app
  - Publish Google Sheet database and have specific Google API key in frontend that can only read from the Google Sheet
Action Items
- Jean
  - Work on frontend
- Nate, D
  - Connect frontend to database

2025/10/20

Team Meeting

Topics
- Website
  - Project concept
  - Platform selection
  - XP metaphor
- APPLES reflection
  - Use project concept
- Frontend
Action Items
- Jean
  - Work on frontend
- Nate
  - Add XP metaphor to website
  - APPLES reflection
  - Add APPLES reflection to website
  - Help with API and backend
- D
  - Add project concept to website
  - Platform selection
  - Add platform selection to website
  - Set up API and backend
- Team
  - Ask coach about options for connecting frontend to database

2025/10/14

Client Meeting

Topics
- Progress
  - Specification updates with admin user stories
  - Website updates
  - Midterm presentation
  - Frontend
- Adding more data in the database
  - Consult a dermatologist
- Future plans for a mobile application
Action Items
- Urvi
  - Consult dermatologist about database
- Team
  - Slowly add the frontend to GitHub

2025/10/06

Team Meeting

Topics
- Options for connecting frontend to database
  - Google Sheets API with backend
  - Google Cloud Functions
- Website
  - Project concept
  - Team rules
  - Team images
  - Ethics assignment
  - Platform selection
  - Architecture diagram
  - XP metaphor
  - Meeting notes
Action Items
- D
  - Update project concept on website
- Nate
  - Add rest of stuff on website
- Team
  - Upload profile photo in Drive folder
  - Ask coach about options for connecting frontend to database

2025/09/30

Coach Meeting

Topics
- Progress
  - GitHub repo
  - Platform selection
  - Client meeting
  - Specification document
  - Database
- Action Items
  - Make user stories more specific

2025/09/29

Team Meeting

Topics
- Midterm presentation
  - Functional overview
  - UI mockup
  - XP-style system metaphor
  - Technical overview (architecture diagram)
  - Platform description
- Website
  - Architecture diagram
  - Ethics assignment
  - Platform selection
  - XP-style system metaphor
- Tech talk topic
- UI mockup
Action Items
- Jean
  - UI mockup
  - Midterm presentation
    - UI mockup
  - Ethics assignment example
- Nate
  - Midterm
    - Functional overview
    - XP-style system metaphor
  - Website
    - Architecture diagram
    - Ethics assignment
    - Platform selection
    - XP-style system metaphor
    - Meeting notes
  - Ethics assignment example
- D
  - Platform selection
  - Midterm presentation
    - Technical overview (architecture diagram)
    - Platform description
  - Ethics assignment example

2025/09/23

Client Meeting

Topics
- Progress
  - Website
  - Spec doc
  - MVP database
Action Items
- Client
  - Decide on attributes for the database and begin populating the database

2025/09/22

Team Meeting

Topics
- Things to put on website
  - Project introduction
  - User stories/spec doc
  - Team behavior
  - Coding practices
- React for frontend
- MVP
  - Simple public sheets database
- Possibly firebase for backend
Action Items
- D
  - Put project intro on website
- Nate
  - Put spec doc and team rules on website
- Team
  - Research solutions for hosting and backend

2025/09/16

Coach Meeting

Topics
- Progress
  - Website
  - Spec doc
- 2-week plan
Problems
- Hosting database
- User story for admin managing database
Solutions
- Use Google Sheets as database
- Use Google Forms for questionnaire
Action Items
- Create user story for admin
- Add spec doc to website
- Define fields for sunscreen and gather sunscreen data
- Try using something like Google Sheets or GitHub for an easy database
- Begin developing the web application
  - Have code to show for next coach meeting

2025/09/12

Team Meeting

Topics
- Weekly team meeting time is 3:45pm on Mondays in classroom
- Regular client meeting time is 10:00am on Tuesdays but needs to be confirmed with client
- Roles
  - PM: Nate
    - Journal notes
    - Documentation
    - Project boards
    - Updating website
  - Frontend: Jean
  - Backend: D
Action Items
- Organize website
- Help research and populate database
- Write user stories and functional spec
- Decide on team rules and coding standard
- Confirm client meeting time

2025/09/09

Coach Meeting

Topics
- Manager's role during the semester
- Met with client and have a good understanding of client's needs
Action Items
- Organize website
- Help research and populate database
- Write user stories and functional spec

Client Meeting

Topics
- Client's vision for product: Site where users can do a quick questionnaire and receive research/dermatologist-backed sunscreen recommendations
Solutions
- Create a web app with a database that has sunscreens and their attributes
- Questionnaire narrows down attributes
Action Items
- Client
  - Decide on attributes for the database and begin populating the database
- Team
  - Help research and populate database
  - Write user stories and functional spec

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