Handoff Plan

System Overview

The delivered system is a lightweight web application made up of:

• Front-End Website: Hosted on GitHub Pages

• Backend Data Source: A Google Sheets document controlled by the client

• Automation: GitHub Actions that update the website automatically using data from the sheet

• Domain: A custom domain purchased and owned by the client

• Documentation: Admin manual and video tutorials explaining how to use and manage the system

Ownership

• Domain: Purchased and fully owned by the client. No transfer is required.

• Website Code: Stored in a GitHub repository jointly owned by the client and the project team. The client has full access and control.

• Database: A Google Sheet stored in a Google Drive folder shared between the client and the project team. All data is owned and maintained by the client.

Management

All management instructions are detailed in the admin manual, data definitions, and video tutorials shared with the client.

GitHub Repository

• Client has full access to the website code and automation settings.

• The custom domain (spfmatch.com) was configured with assistance from the project team.

Database

• Client has full access to the Google Sheet containing all backend data.

• The sheet can be updated in accordance with the provided data definitions.

Automated Website Updates

• A custom sync button on the Google Sheet can be clicked to rebuild the website when database content changes.

• No technical steps are required from the client beyond updating the sheet and clicking the custom sync button.

Costs

• Domain: The only recurring cost (typically $10–$20/year).

• GitHub Repo & Github Pages: Free.

• Google Sheets: Free.