My Productivity System
My system is broken down into:
Capture, Categorization, and Organization
Reference into Collections
Project or Tasks into next actions, calendar, or do someday (depends on urgency and importance)
KEY WORDS
PROJECT: a set of tasks toward a goal
TASKS: an actionable item
COLLECTIONS: store information that might be useful to reference later
TOOLS
Capture: Google Keep, Gmail, or Post Its
Categorization and Organization: Notion
Google Calendar
Gmail
After capturing,
What is it and is it Actionable?
No,
If it just needs time, put it in the "Do Someday" list
Save it as reference material in your COLLECTIONS (I use Notion lists)
Throw it away
Yes, then what is the next step?
If it takes less than 2 mins, just do it (or save it for an hour chunk to do all these quick tasks, e.g. emails)
If it takes longer then,
Do PROJECT planning to define TASKS (a whiteboard or something - I like post its, and then make a list of tasks for each project)
Defer to CALENDAR or delegate it to someone else