ZOOM FAQ’s

Q: How do I schedule a Zoom meeting invitation for my class or a meeting?

A: Log on to your Zoom account, click on "Meetings" and then "Schedule a New Meeting."

View this page for more instructions: https://support.zoom.us/hc/en-us/articles/201362413-Scheduling-meetings

Q: How do I invite others to join a Zoom meeting?

A: There are various ways to invite others. Here's an example:

1. Schedule the meeting in Zoom.

2. Manually copy the invitation. Be sure to click on “Copy the invitation”

3. Paste and send the invitation in email or Canvas announcement.

View this page for more instructions: https://support.zoom.us/hc/en-us/articles/201362183-How-do-I-invite-others-to-join-a-meeting-

Q: If I want to post an agenda for a Zoom class/meeting, is there a way to do that within Zoom, or would I just include that in the email invitation?

A: As a Zoom meeting host, I suggest the following for your agenda:

1. Copy/paste the agenda in your email along with the Zoom invitation.

2. In addition, put the agenda in a MS Word doc or MS PPT slide.

3. When the meeting starts, the host or a designated co-host, can share the agenda doc with Zoom share feature.

4. Tip: always ask: "Can you/participants see the agenda that I'm sharing?" Sometimes, the host thinks he/she is sharing, but it's not visible to participants.

5. As the agenda is being shared, the instructor/chair of the meeting can lead discussion by using annotation tools to point, underline, etc.

6. Stop sharing as needed.

7. Switch to gallery view so you can see participants.

Here are Zoom tutorials related to this topic:

• Annotation: https://support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard

• Gallery View: https://support.zoom.us/hc/en-us/articles/360000005883-Displaying-participants-in-gallery-view or https://support.zoom.us/hc/en-us/articles/201362323-How-Do-I-Change-The-Video-Layout-

• Screen Sharing: https://support.zoom.us/hc/en-us/articles/201362153-Sharing-your-screen