Embedded Files
1 - After registering as a data collector you'll receive two emails from the Birmingham Surgical Trials Consortium (BiSTC) REDCap system:
Confirming that you've been granted access to the REDCap system
Confirming that you've been granted access to the "Rectus sheath catheter insertion in Emergency Laparotomy - service evaluation of practice" project
The first email will contain your username, and a link to click to set up a password.
2 - You'll then be able to login by visiting https://bistc.redcap.bham.ac.uk/ and entering your username and password.
3 - Once you're logged in to REDcap you will see the welcome screen, with this toolbar at the top of the screen. Click the button called 'My Projects'.
4 - You'll then see this screen which lists the REDCap projects associated with your account. There should only be one entry - "Rectus sheath catheter insertion in Emergency Laparotomy - service evaluation of practice".
Click the project name to be taken through to the project page where you can input data.
5 - After clicking the project name, you'll be taken through to the project screen - this has a navigation bar on the left side of the screen.
Click the button on the left navigation bar called
"Add / Edit Records".
This will take you to the data entry system.
6 - The right hand part of the screen will now change. You be able to add new patients' data, or to edit your existing records (for instance, if there was missing data that can now be added).
To add new patients' data, click the "+ Add new record" button.
Note - for data security reasons, you will only be able to see records for the hospitals where you are registered as a data collector.
7 - When you click the button saying "+ Add new record" you'll be taken to this data entry screen.
Entering the data is straightforward - a selection of dropdown menus, checkboxes and freetext fields.
You'll need to complete one of these forms for each patient who had an emergency laparotomy at your hospital within the inclusion window.
When you have finished, mark the form as "Complete" at the bottom of the page, and then click either "Save & Exit Form" or one of the other options.
What if I cannot complete the form in one go?
What if I cannot complete the form in one go?
If you cannot complete the form in one go - because some data is missing or for another reason - first make a note of the "Study ID" at the top of the data entry screen - you'll need this to know which record to edit in the future.
Mark the form as "Incomplete" and click "Save & Exit Form" at the bottom.
A popup window will appear and let you know which fields (if any) are incomplete.
Click "Ignore and leave record" to save and exit the form. You will be able to complete it at a later date.
How do I return to an incomplete form?
How do I return to an incomplete form?
If there are incomplete forms in your hospital's REDCap account, they will appear as "Incomplete Records" when you click on the "Add / Edit Records" button on the left hand side navigation bar in REDCap (as in step 5 above) - see below.
To edit an incomplete record, click the dropdown menu next to "Incomplete Records" and select the Study ID which matches the incomplete record you need to amend.
NB - take care to ensure you are editing the correct Study ID before continuing.
If you need to amend a record that you have marked as "Complete" you can do so here.
We recommend that you avoid editing records wherever possible - but this option is available if needed.
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