One coordinator or steward will oversee all plot assignments. All communications regarding plots shall be channeled to this person to avoid confusion or contradictory information.
The “Plot Coordinator” will consult with the stewards as needed. This year, Mary Head, has accepted the role of Plot Coordinator. Please contact her (pcgstewards@gmail.com, or 387-2144) if you’d like to join our garden.
Our Process for Distributing Garden Plots
The Plot Coordinator will keep a waiting list.
First year members may garden a standard, small or medium size plot.
Subsequent year members may garden additional plots at the discretion of the stewards, if they are in compliance with the annual agreement.
Plot assignments include initial plot assignment, additional plots, reassignment of plots, and relinquishing of a plot(s), will follow a standard sequence and “roll-out” over late fall, the winter, and early spring.
Timeline
Nov – Feb 1st
Returning members notify the plot coordinator of intent to continue the following year. Returning members in good standing may request a change of plot(s).
March 1st
New membership open.
Plot assignments are made as new members sign Annual Agreement and pay deposit.
March 15th
Annual Agreements are due with fees for all returning members.
May 15th
Enrollment closes.
The Stewards will determine what to do with any plots not assigned.
Returning Members- Plot Assignments
The plot coordinator will notify all returning members interested in changing or adding plots of any available plots in late fall early winter.
Members request plot preference. The plot coordinator will attempt to honor members' plot preferences when possible.
In the event that two or more members would like the same plot, the coordinator will bring the interested members together to discuss and decide the best possible outcome for all those involved.
If no resolution can be made a decision will be made through lottery.
In the event that a returning member must relinquish a plot, the member will determine which plot is to be relinquished.
New Members – Plot Assignments
New members will only be assigned a plot of their choice when Annual Agreement is signed, and the fee and deposit are paid.
In the event that two or more new members indicate a preference for the same plot, the plot coordinator will follow the standard plot assignment procedure as outlined above in the returning members section.
revised 3/2/2023 -- See minutes of our March 2, 2023 PCG Meeting.