A client asks for one more page after approving a five-page site. Before you build it, put the new work into a short written change order. The goal is a shared record of the added deliverable, price, schedule and approval. Follow the approval rules in your own client agreement.
Check these six points before you send it:
1. Original scope — cite the proposal or statement of work and identify the deliverables already approved.
2. New request — describe the added page, feature or revision in concrete terms. State what is still excluded.
3. Price — itemize the added work, rate or fixed fee, and any expenses. Make the new total easy to spot.
4. Timing — show the start condition and any effect on milestones or launch date.
5. Approval — tell the client exactly how to accept the change under the existing agreement.
6. Record — save the approved version with the project files before beginning the extra work.
Fictional example
Original agreement: five website pages for $1,500, scheduled to launch November 4. New request: one campaign landing page with a contact form. Proposed change: design and build that page for an additional $275, with one review round included; copywriting and paid-ad setup remain outside scope. The client supplies approved copy. The extra page adds two business days, making the proposed launch November 6. Work begins after the client approves this change in writing under the existing agreement.
The numbers and dates here are examples, not a quote for any real project. The useful habit is to put the added work and its effect in one place so the client can make an informed decision.
A short approval email
“Thanks for the additional campaign page request. I have attached a change order describing the new page, $275 added fee, and proposed November 6 launch. Please review the exclusions and reply with written approval if you want me to add it to the project. I will hold the extra work until then.”
That wording is only a starting point. Match it to your agreement, pricing and client relationship. Keep the attachment and approval reply together in the project record.
If you want to draft the PDF and separate email text from your own details, PlainWork Studio sells ScopeSnap as a one-time digital ZIP. It runs in a desktop browser and can work offline. You review and send the email yourself; it does not collect signatures, calculate taxes or replace your agreement. A short example may print on one page; longer orders may span pages.