Feedback can arrive across email, chat and calls. Before you agree to another round, collect the requests in one place and compare them with the scope and review rounds in your client agreement. A correction to work you already promised and a new request may need different responses.
A short reply you can adapt
“Thanks for sending these notes. I’m collecting the items from email and chat into one list so I can check them against our approved scope. The current quote includes two review rounds, and we have completed those. I can send a change order for the additional revisions that names the work, fee and any date change. Please review and approve it in writing before I start the added work.”
Change the number of rounds and approval method to match your actual agreement. If an item fixes something you already agreed to deliver, explain how you will correct it rather than automatically treating it as a paid extra.
Before you send the change order
1. Consolidate the request. Make one list from messages, screenshots and calls. Ask which version is final and who can approve it.
2. Compare it with the agreement. Mark each item as already included, a correction, or proposed extra work. Check the agreed review-round limit and any exceptions.
3. Price and schedule only the extras. Describe the added deliverable, exclusions, fee and timing effect. Do not start the extra work until the approval required by your agreement arrives.
4. Keep the record. Save the consolidated request, change order and approval with the original project files.
ScopeSnap is a one-time digital ZIP for independent web designers. It uses your project details to draft a printable change-order PDF and a separate approval-email draft in a desktop browser, including offline. You review and send the email yourself. It does not collect signatures, send messages, process payment, calculate taxes or replace your agreement.