Updated Policy System of Business and Finance Committee of MAS-AMiCUS NCMC in accordance with MAS-AMiCUS NCMC Procurement, Reimbursements and Disbursement Policy series of 2023 

Authored by: Hielvin E. Ermac [Business and Finance Officer], Approved by the Committee: 2023 Regular meeting session at MSU Marawi Campus [2023]

                      Budget Proposal

• To proceed for Request Funds Transaction the Committee-Assigned/Head will fill-out the form in the provided MAS-AMiCUS NCMC/District base  BUFICOM Sites under Savings and Funds-Request Funds

• Proceed to the provided Template for Budget Proposal. Type all entries and save and submit in pdf form. 

• The Review Committee will examine and evaluate the submitted form. 

                     Disbursements

• After the evaluation the BUFI Committee will email/text the requester/assigned person in the committee that the budget proposal is approved or denied. If DENIED it will be subjected to the BODY for the next regular meeting for reconsideration. 

• If the budget proposal got approved. The Assignee can now print in letter format the template for Disbursement Voucher Form. 

• The assignee may now fill-out the form in handwriting. Subject for Certification Assessments by the Conference/ District Treasurer and Business and Finance Committee Officer

• After Certification Assessment the Conference/District Treasurer will now sign for the Approved for Payments.

• The Request fund will be released by the Conference/District Treasurer through provided Payments.

                     Purchasing Order

• After the Assignee of the Committee received the requested funds. The Committee will procure the Items declared in the Budget Proposal. 

• In accordance with the Transparency Policy series of 2023 the Committee must submit a Purchased Order Form to align the Procured Items based on the Approved Budget Proposal. 

• For Authentication the Committee must submit the Purchase Order form to the Conference/District Treasurer for alignment and Verification purposes. 

• The Committee Assigned person will sign the Received payments of Purchase order Form

                      Reimbursements

• In any such arising situation that the committee used their own money for such an event. The Committee can submit a reimbursement form to the Office of the Conference/District Business and Finance. 

• The Business and Finance Committee will review the requested reimbursements if it is aligned to the MAS-AMiCUS NCMC Policy for Disbursements, Procurements and Reimbursements series of 2023.